11-04-1940 - Special k
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MEETING OP THE TOWN COUNCIL OF THE TOWN OF EDGEWATER,
FLORIDA, HELD IN V,I ,A, HALL ON NOVEMBER 4, 1940' fOR THE PURPOSE
OF PREPARING THE BALLOT BOX- FOR THE ANNUAL ELECTION TO BE HELD ON
NOVEMBER 5, 1940 AND RECEIVING THE AUDITOR' S REPORT.
Meeting called to order at 7:30 P.M. by itayor Councilman .F.R.Renwick.
ROLL CALL..
Mayor Councilman. P.R.Renwek. Present
Councilman. C .D.Bartlett. Present.
Councilman. W.T.Goodyear. Absent.
Clerk. Walter C..Puller. Present.
Attorney. J.U.Gillespie. Present.
Marshall. Horace King. Present.
The dollowing citzens were present; Euceba D.Reed, Annie L.Wipperman,
Louisa E, Houghton, Paul D.Leddin, Mrs. Paul D.Leddin, O .E.Southard,
T.C .Brown and R.E.Fuller.
The Clerk reported that no absentee . allots had been voted.
Ballot Box iVo. 2 was produced and the contents were removed.
.Ballot Box No. 4 was produced and the contents were removed.
Whereupon Council proceeded to prepare the Ballot Box No. 2 for the Election
and placed the following therein;
1. 1 Certified Copy of Registered voters.
2. The Official Registeration Book.
3. 2 Tally Books.
4. 2 Official Return Certificates.
5. 1 Blank Poll List.
6. 5 Pencils.
7. 2 Stick Files.
8. 6 Instructions to Electors.
9. 1 Envelope for Certificate of Returns.
10., 1 Piece of Sealing ':° ax.
11. 1 Strip of Gummed Paper.
12. 2 Envelopes for Ballot Box Keys.
13. 7 seals.
14. 6 Blanks , "Oath of Elector. "
15. 508 Official Ballots.
• Thereupon Ballot Box Mo. 2 properly marked for said election was locked and
sealed by Council and the Oath of the Custodian of the Box was Administered
to Mrs. Euceba D. Reed, Clerk of Election, the Oath filed with the Town Clerk
and Ballot Box No. 2 was delivered to less. Reed together with the key thereof.
The Oath is attached and forms a part of these minutes.
Councilman Bartlett moved that Annie L.Wipperman be appointed an
inspector of . lection.-to take the place of Olive K.Parker who is unable to
serve, seconded by Councilman Renwick and by vote declared CARRIED.
The Mayor called upon . .1`J.Ginter of Pentland and Robertson to present his
report upon the audit made of the Town for the .Fiscal Year ending Sept.
30 ,1940. The Report on the examination was read in full and the various
parts explained to Council.
Councilman Bartlett moved that the report be received, approved and be made
a part of these minutes , seconded by Councilman Renwick and by vote declared
CARRI ED.
Councilman Bartlett moved that we do now adjourn, seconded by Councilman
Renwick and by Vote declared CARRIED. `rim 8:53 P.T .
Mayor Councilman. c7 71 / )-taAnt.it,
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Sworn and subscribdd to lysiop-z;
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Notary Public, State of Florida at tarp, •
My cciontssion expires June 12, 1942,
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Or 1SW,TWATE
PENTLAND AND ROEE:RTSON
October 15, 1940
II
I �
To The
Honorable ?own Council,
Town of td#isv+a t o r, Florida.
Gentlemen:
Pursuant to Erngovtftent we have made an examination
of the books and records of the Town of Zdpswotsr, Florida,
for the period October 1, 1939 to September 30, 1940, and
have prepared therefrom and submit herewith, the follrartng
dsscrt bed statements:
XXHIBIT " A • Balance Sheet
SMUT • 13 " Cash Receipts and Disbursements
I IT ' C R Budget Appropriations
C Q W M N T S
;e r comments on the items in the Balance Sheet,
Exhibit A, follow in the order of their appearance th< rein:
ASSETS
CA & ON BAND A lB IN BANK 2 '* 4
The cash balance as of 3spte bsr 30, 1940
consisted of the following:
GENE&AL Fad
Cash on Hand 10. 82
Bank of New Myrna 2,297.62
2, 308. 44
?Ammon 2' 1m?RQV 1XNT FUND
Bank of New Smyrna --0-- II
TOTAL 2, 308. 44
Cash on hand was vert tied by actual count. Cash
in bank was verified by statements furnished by the banh.
The balance in the Permanent Improvement Fund was used to
apply on the purchase of an additional certificate of
deposit,
Page # 1 Comments PENTLAND AND ROBERTSON
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CRTII�ICATs9 OFD SIT $ I.000.CQ
This item represents Cash on time deposit in the
Ranh of MILD Smyrna and bears interest at the rate of
per annum. During the period under vei,iew, additional
time deposits in the amount of $200. 00 were made, thereby
increasing the certificates from t800.00 to •; l,000.00.
TAX CALI C, RTI1ICAT;xS
All entries into the tax certificate register were
examined in detail, and certificate., cancelled by action of
the Town Council were charged off the books. The tax
certificates are classified as to year of sale on the
balance sheet.
CONTRACTS R CXI V ABLX
This item represents the balance due on the sale
f lots on the contract payment plan. The contracts are
as follows:
keyword !..7. and Jyrtice M. Ktckl t ter : 45.00
Pauline Breuer
TOTAL t 75.00
I I
LOT "WING LIENS" 13d. 4
This account represents the balance due on lot
cleaning assessed against taxpayers in prior years. 45
this practice has been discontinued, and no collections
have been made during the past year, we recommend that
they be charged off and the account closed.
FI NSZ d '
This account represents the book value of the
capital assets of the Town and they are shown in detail on
the balance sheet. The additions during the year are as
follows:
Flag l J.00
Street "tgnr 91.64
TOTAL 10I. 64
LAND FOlac OSTO $ 9, ?44. 44
Land foreclosed represents the balance of the
1938-39 foreclosure. During the year the Town sold land
in the amount of A20.00 at a cost of $274. 30, realising
a profit of $545. 70. The Town also paid taxes and other
costs of ,$313. 27, which r iunt was charged to the account.
ACCOUNTC PAYARLS - TAX C&RTI FI CATR H-LT RS .$ 7. 0p
Tht$ account represent 9 the al,nAnt dae Schuyler
for redemption of tax certif ic_Ite:q )reVtous.i y asstgnea to him.
Page # p Comments
PENTLAND AND ROBERTSON
• J
774e Town Clerk tb unable to m$ahe PaV1.4*t d4e
inability to lorail it• .:-.chuuler.
ir 40T 41. 1..1
Thts 1te4;. representa a portion of the unexpended
balance tn the Street -Deportment. AA har been the policy
in i:irevious year!, the town Council decided to delay
cleaning the Town 's streets and prrklges untt/ the beginning
of the tourtst season. rhts amount is shorn in expendtturet-:
under Zxhibit C. the Budget Appropriations stltement.
moount charged to the Ipproortattons account
te as follows; 1
Street r7:-.nd Drainage 1..xpence
as per Exhtbit $ 6?3. 11
Less: Unexpended Ueserpe
and Gdjustments for tear
tided September 30, 19T; 57
. 1
lieserue for Year Ended
!=iiepterr.ber 30, 1940 _ LQQQ
665.90
Y••••■•■•■•..01-,•0101.••••
..a•K■owuzwaTewew*.tbowS.
2U8PLU,S'
This account represents th3 the Tovn 's
assets over the rIva's ltabtlittes. :0ring the 41tAr tht
surplw, war incrssed
GSNIsRAL
The cash, nwetpt and dtabursement are shwn
det,141 on Vxhtbit S. The item of :,;5.00 under receipts foe
Fines and Forfettures represents the Naunt received from
the sale of the Slgtn watch mhtch hqs been held bv the
clerk in lieu of a fins. All ch recet4 ere vered
from dupitcote recltpts on ftle.
rhs, Budget Appropriations, together lAth the
1 mnount rixPended and unexpended or cl,verexpended balance$,
are shown in ftetr7t1 on Nxhtbit C.
The current tax roll was checked tn detail
1...rtP1, the teFx r),Trtificf!tes on hond.
reconcillattln is ar
Page 3 omments
1 1
1
PENTLAND ANC ROBERTSON ■1
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Total Taxes Levtad $ 3, 499. 51
4„0
tddi ttons to Roll 70..97
3, 570. 48
4,7,644.7CT
Cash Col 1 eat ed $ 3, 334. 41
Discount Allowed 91 . 11 3, ?5-55
LINCOLLSOTSD 1939 T4XS3 $ 144.90
ALT
Tax Sale Costs 13.80
1939 TAX Silia CatTIFICATSS $ 158. 70
Collection of current taxes amounted to 95. 9$
or on tnere4se of 3,9p over the prqutous year.
Respectfully subnitted,
,IgN71 AND AND ROB ERTION,
011irrPI TP PURL T'7 1 CCICfMTANIT
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PENTLAND AND ROBERTSON
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2.4e,L.0_011..t
T-Mti spaswArsa
CASH a HAivp AD IN 44
0,074 fity:AX.L.,:a_HL.4zii-Au
V,t
ra.v Sale Certifirter fr fr 925:
Tax Sale Certificates for tear
Tx 442e Certificatey jr Yea.r 19,P7 7i.. 2
Tex aele Certificater; per tr 19:?oa
Tax 4a2e ,Viartificotss 35r r
refx Sale Gertificeies for fear l4"3 114.
TeX $ale Uortificnies 4f-1r Yer,,e 1931
Tx 301e Certific.ates jar 'tear 19 66. 85
Tax Snle Certifictee
Ti Certificeier. fer te,rr 1934 ,)1
Crtfte Yal..„r 1J35 1 4.
Tx a1s Certificr.,ter :4,•)r 71-,r i96
?ax Salt Carttftct jr reo7r 1 )37
rewx Sele Certific-tas for Yelr 19x8. 150. Pzit
Tax k1 erstficvlteg Ye,7r 19-r; 43. 6e.
Contracts tieceiteiblz-;-
lot Clenning
ffT d C
:'„
d Sefeil Own/
irtirnitere 4144' trixta:.e.,, 5;:).
Map* '15. 65
Real 4;state lry5.0c,
Shell Streets'
ArtIr
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PENTLAND AND ROBERTSON
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CiOTAil.Z. 1 "z" ro sztJtvi,3 *
TrYni ierOgirAfoR
aCiarkett rzA" ler Audit September 30, /939 J /,311. 19
tki°42.4,.Q4-14S:
Ourront Taxes 3, 425. 5s
Leer: Discount Al 91 .17
Ds1tnqtt Tc:449 iV6.
Del inquent U x t ended T 110. 24
Ltcsneet .156. 25
i3:40 and .de r Licenses 60.094-
Interest :),4 ile1 quips* Taxes
interest on Berrnk Deposits and Contract
"lugs ar ro rfet,tures.v - Stale of iiiatch 5.O0 4--
Clerk eC fees 93. a)
arae of /I re 01 o sad i'roert 745,Q' —
Ail.VOL/ 41rt*Clu..1 Income jt).
T.)TA.C. .544 4'3
TOTAL TO Be, 4000011TVD YOh $ 6, 656. 68
ILLS bUiiszm
Do t ton - fourth zi f irb,ce 0,r)
ivabo r 3t?gots
Bridge knint*nonce
Rood Mach tn. Ma tnt or rfne
sock motittinence 7. 66
Truck and Tractor ifirkt,
S,n011 2e-30;16-
Gas nnel
Street aigns
Mats rird s 422. 17
902. 7C ai
RN e CcAMAI I 7).
klght and Root
rin$ (3.-m4
Postage rne
t ing
t .r !leo r
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PENTLAND AND ROBERTSON
CASH RCCRI .r TS ,VD ''' . ,943t7R3SkXliT4T
To -stprimBliztvo
TOO OF .411GE7 AT VA naft
DI3iT 01:11.41111.1.0.
J'ia g Oa G&ICY WRVS ,?,:t• 0,;?
QT444
,$; 10.00
litre ru for Jtreet Cleaning. 31 . 20-"'
Cettificate of Dopopit ,V0.00
r r4,1 a. Fee r 107. 40
SPeCt Tox Co 1 t 5,3 t 64.4E
rr IA R 7
P, 31S 44
/4,902gRISP. ra-7.
Cele* an Hand
Cosh trk Both, of 'Noe any mt O7. p rm. 44
PENTLAND ANC ROBERTSON
7".
•iJi3T APPR 0 T
I 1 9 39 n syrkismssA
tyti or VIX;VitATZu "LORI DA
urn
ACCOUNT AP1'.7 Ts» przt3 BALANCE
St re*ts and Dra in' &Yi 665.90 1 34./
Street Ltghttrig !".7?-
90 2. 76- 32. 24
Salaries - Slant r',,n1 1,
.4egal end .ilect ions ;4)0,00 .40
pr's Court
Off to e Expense
.i014 rgeney ) 341% I
Ft re r trisen t
Tri)TALI, 4,160. ",.5" ,T;5;:?. 4,3 7.57
NOTE: atOVIV " 1
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C.: 4
PENTLAND AND ROBERTSON