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01-18-1989 4 CITY OF FDGDZkTER SCREENING CCMMI'1'1'k:E January 18, 1989 7:00 p.m. CITY HALL MINUTES The meeting of the Screening Cammittee of January 18, 1989 was called to order by the Chairman, Thomas Sheridan, at 7:00 p.m. in the City Hall Conference Room. FOIL CALL Members present were Dominick Fazzone, James Bonneville, William, Hoffart, Wallace Trickey and 'Iharas Sheridan. Also present was Harry Jones, a member of the Merit Board of the City of Edgewater. Mr. Sheridan announced the purpose of the meeting this evening would be to interview the two applicants for consideration of the vacancy on the Merit Board. Mr. Sheridan explained the interviews were to have been held previously but were cancelled due to illness of same members whereby a quorum would not be present. Mr. Sheridan asked Mr. Jones his purpose for attending the meeting and he explained he did want to listen in an the interviews so he could get to know them as a possible member and perhaps help than to understand the duties of the Board. The Committee agreed he could do this but the Screening Committee would follow its usual procedure for interviews. A discussion was held as to possible news items concerning disbandment of the Merit Board, and the Caimittee agreed these items would not be discussed at this time and the Committee would go on with the interviews. Mr. Sheridan explained the procedure followed by the secretary and the Committee in informing applicants who may be interested in serving on the various Boards and Carmittees of the City. The first applicant, Mrs. Darlene Vann, was called -in'for interview and introduced to the Caron ttee me bers. Mr. Sheridan asked her to state her reason for wanting to serve on the Board , which was answered on her res'rre that she would like to be involved as a citizen in her government and help it continue in a professional and positive manner and to grow in an organized fashion. Mr. Sheridan asked the question of a pet project of hers being shot down by the other marbers, and Mrs. Vann stated if they had good reasons to Show why they wouldn't consider it, the majority would have to rule. Mrs. Vann also stated being a real estate broker she would have to disqualify herself if a question of a piece of property being pursued by the City would present itself. There being no further questions from the Committee, Mrs. Vann was thanked for caning in to be interviewed. Mr. Marvin Owens was then introduced to the Committee. Mr.O wens stated he always had an interest in the City, has lived here since 1978 and worked for the City from 1979 to 1981 as a certified water treatment operator and was also a voluntary fireman. He also stated he has worker] as a supervisor at times when the supervisor was absent and is. very familiar with grievances of employees as handled by the Merit Board. Mr. Owens also stated the City of Daytona does not have a union; they have a Civil Service Board. The question of an issue to Which he had spent a great deal of tire being rejected by the Board was asked of Mr. Owens and he answered he weld look into the reasons for the resection and if he felt very strongly about it may take further stcp6. Aitc :urther discussion, Mr. Sheridan thanked Mr. Owens for corning in to be interviewed. An in- depth discussion followed concerning the propriety of consent Agendas and whether or not the Merit Board could be disbanded. The Chairman asked the Committee to get back to the selection of an applicant for recarmendatian to the Council to fill a vacancy on the Merit Board. The vote was in favor of Mrs. Darlene Vann, 3-2 and the secretary was asked to send this recommendation to Council. Mr. Sheridan informed the Committee he would like to discuss a subject concerning a letter dated July 22, 1988 fram Dennis W. Kelly, Interim City Manager. The subject was "Council Action, Charter Review Carmittee" and went on to state the July 18th, 1988 meeting of City Council had accepted the recommendation of an ad hoc Charter Revision Carmitt.ee regarding proposed amendments to the Chartc r and the Screening Ccrrrnittee was requested to reccuuend five to seven members for the Charter Review Carruttee. It also stated these citizens would be appointed for the purpose of researching and recommending to City Council revisions necessary to the City Charter to bring it up to date with the Florida Laws of local ordinances. The letter also stated once a carrittee is appointed, a chairman will be selected and a schedule developed to accomplish this objective with a plan to submit these amendments to a referendum in April or May of 1989. Mr. Kelly continued any questions concerning this subject were to be forwarded to him. Mr. Kelly also suggested going with seven and two alternates if any of the seven should drop vat at a later date. Mr. Sheridan went on to explain Mr. Kelly, in the meantime, left the City and Mr. Sheridan discussed this letter with Mr. Powers, who has an entirely different idea and informed Mr. Sheridan the Screening Committee will not screen anyone; that has been taken away from the Committee. Mr. Sheridan stated he believes this is not right and he wants this on the record, as they should have the cannon decency to send a letter to the Carrnittee that their services were not needed. Mr. Fazzone said he was at a Council meeting where three people were selected, the City Manager, the City Attorney, and Gi Gi Bennington, Councilwoman; that these three were then to select two citizens. After a serious discussion as to why the Screening Committee is capable of selecting people for the various Boards, why are they not capable of screening people for the Charter Review Ccarnittee. Mr. Fazzone then moved a memo be sent to Mr. William, Powers, City Manager, asking why the Screening Carrnittee has been by-passed for selection of two citizens to the Charter Review Carri ttee, and ask, also, this memo be read into the minutes of record. Nation was seconded by Mr. Hoffart and CARRIED 5-0. The secretary was then instructed to send said mere to the City Manager. Mr. Sheridan continued the Screening Carrsttee was formed to take all the pressure from City Council but it sees that is not the case as of today. Mr. Jones explained to the Committee after the first of the yPa r, he had an agreement with Mr. Powers he was to be given access to the records and go over employment, procedures, advertising, how applications were received, etc. but as of today, the Merit Board is to have nothing to do with the procedure coming up as a consortium is to be formed to carry an this work. The secretary was then instructed to send a letter of regret to Mr. Owen, stating he will most certainly remain in the files for future recommendation. The secretary also reminded the Ca ittee February is election month; a new Chairman and Vice Chairman to be selected. The secretary then informed the Carrittee there would be two vacancies on the Land Development Regulatory Agency and two vacancies on the Industrial Board and these vacancies would be advertised during the weeks of February 7th and February 1 14th, with February 21st being set for reviewing applications and February 28th being set to interview applicants. This will have to be confirmed as to availability. There being no further business before the Carmittee, Mr. Bonneville moved the meeting adjourn, seconded by Mr. Fazzone. The meeting then adjourned at 8:20 p.m. Minutes su, pitted by -2- Minutes of the January 18, Dorothy C. Garrity, 1989 Meeting of the Secretary Screening Committee • 4.- . ct nr..