07-16-2012 - Budget Workshop CITY COUNCIL OF EDGEWATER
WORKSHOP MEETING
JULY 16, 2012
6:00 P.M.
COUNCIL CHAMBERS
MINUTES
1. CALL TO ORDER, ROLL CALL
Mayor Thomas called the Workshop to order at 5: 00 p.m. in the Council
Chambers .
Present Mayor Michael Thomas
Councilman Justin Kennedy
Councilwoman Gigi Bennington
Councilman Gene Emter
City Manager Tracey Barlow
City Clerk Bonnie Wenzel
City Attorney Aaron Wolfe
Excused Councilman Michael Ignasiak
2. DISCUSSION OF FY 2012/2013 BUDGET
Powerpoint Presentation
City Manager Barlow informed Council this was only a workshop to
establish the maximum millage rate that would be advertised. He then
turned the meeting over to Finance Director John McKinney.
Mr. McKinney went over the attached Powerpoint presentation by
describing The Effects on the Taxpayer, Tax Roll "Net Increase in Real
Property Just Value - Excluding New Construction", Median Sales Prices
- Single Family Residences 1998 - 2011, 2007 and 2012 Property Tax on
a Residential Home in Edgewater, 2007 Final Total Tax Roll Breakdown -
Taxable Value, and 2012 Preliminary Tax Roll Taxable Value by Property
Class .
There was discussion regarding diversifying the property
classifications because of them having always been so heavily reliant
on residential and that the initiatives put in place for commercial
and industrial by the Council were working.
Mr. McKinney continued his presentation by describing the Rolled Back
Rate vs . Adopted, Property Taxes Per Capita, and Tax Analysis .
There was a brief discussion regarding the effort to rely less on ad
valorem.
1
Council Workshop
July 16, 2012
City Manager Barlow commented on the 30 Years of History.
Mr. McKinney continued his presentation by describing the General Fund
Budget Breakdown FY2008 and FY2013. Mr. McKinney and City Manager
Barlow answered questions presented by Councilwoman Bennington and
Councilman Kennedy.
City Manager Barlow commented on Edgewater being more marketable to be
able to attract manufacturing type businesses with regard to having
lower utility costs . There was further discussion regarding the
initiatives the Council put in place.
Mr. McKinney further answered questions asked by Councilman Kennedy
with regard to transferring from the Enterprise Funds and the cost
allocation portion of the General Fund budget.
Mr. McKinney continued his presentation by describing the Budgeted
Revenue Outlook FY2013, Budget Expenditure Outlook FY2013, Budget
Strategies Used for FY2013, City Wide Debt Reduction, Current Budget,
General Fund Capital, Street Resurfacing.
There was further discussion regarding the listing of additional
streets to be paved in priority order and the necessary millage
increase that would be needed to fund paving additional streets .
Mr. McKinney continued his presentation by describing the General
Construction Projects and Fund Reserves .
Mr. McKinney then went over the budget calendar by identifying the
meeting dates .
Councilwoman Bennington questioned if the proposed millage would be
set at 6. 47 . City Manager Barlow informed her that was the
recommendation and that they would continue to work to reduce that but
he wasn' t sure if he could get to roll back.
Councilwoman Bennington expressed concern that if they didn' t take
care of some of the roads now the cost would continue to go up. City
Manager Barlow informed her any additional roads they would add they
would have to add to the millage .
There was further discussion regarding adding the portion of SR 442
from U.S . #1 to Riverside Drive and the need to increase the millage
to 6. 5695 in order to do that.
Councilwoman Bennington wanted to set it a little higher in case there
was something the Council wanted to see. She spoke of the streets
being so important and needing to be done.
2
Council Workshop
July 16, 2012
City Manager Barlow informed Council of their two options .
There was a discussion regarding it costing each property owner an
additional $2 . 48 if the Council added the paving of SR 442 from U. S .
#1 to Riverside Drive. Councilwoman Bennington felt this should be
added due to this being a prime road.
After further discussion it was determined the road being talked about
was in reality the southern end of Riverside Drive and not SR 442 from
Riverside Drive to U.S. #1 . It was decided to just leave the millage
as it was .
Councilman Emter felt because they have needs all over the City, it
would seem judicious to include this as a recommendation at this time.
He suggested reevaluating the paving later to see what they really can
use. He felt it was worth looking at and evaluating for an additional
cost to the taxpayer of $2. 48 . He further suggested they advertise at
6. 54 mills after which they can reevaluate the whole budgetary
process . He felt if it was needed they would have it.
City Manager Barlow pointed out he had one additional Code Enforcement
Officer included in this budget at a cost of $40, 000 .
3. ADJOURNMENT
There being no further business to discuss, the Workshop adjourned at
6: 00 p.m.
Minutes submitted by:
Lisa Bloomer, CMC
Attest: APPROVED:
City of Edgewater, Florida
Bonnie Wenzel, City Clerk Michael L. Thomas, Mayor
3
Council Workshop
July 16, 2012
Edgewater General Fund
Preliminary Budget Workshop
July 16, 2012
The Effects on the Tax Payer
2012 Volusia Preliminary Tax Roll
(Total Percent Charge 2011 -2012)
East Volusia Cities
Just Taxable
Daytona Beach -4.31 -= ?��'= _.
Da��tana Beach Shores 6.45 °gib 3.65 °�0
Edgewater 4.55 °�a 2.20 °�0
Fla ler Beach 17.92 °�0 12.46�'�0
Holly Hill -�� 4-c'= -- Qr =�'=
New Smyrna Beach 3.53 °.•�o 2.04 °�a
Oak Hill 1.32"�� 1.0500
Ormond Beach 20'=o -1 r,lJ�`c
Ponce Inlet 2.28 °,!0 1.13 °,fo
Just
Taxably
Deland
-2 ���9 °�4
-� 40 °�0
Deltona
-��� r�go.�
_�-� ,�,a��,o
Lake Helen
-�� 22 °'0
o
Orange Cit�i
- 2.53 °0
- 2.43 °0
Pierson
-2 4r�' =,,
�,a�, -;,
County -Wide
Just
Taxable
County of Volusia
-1 ���`.,
-1 _,? °a
School Board
South Daytona
r�r'�' =,�
- 4.77 °`0
Port Orange
-1 15, °C
Source: Volusia county Propert, : a �e c Coke
West Volusia Cities
Just
Taxably
Deland
-2 ���9 °�4
-� 40 °�0
Deltona
-��� r�go.�
_�-� ,�,a��,o
Lake Helen
-�� 22 °'0
o
Orange Cit�i
- 2.53 °0
- 2.43 °0
Pierson
-2 4r�' =,,
�,a�, -;,
County -Wide
Just
Taxable
County of Volusia
-1 ���`.,
-1 _,? °a
School Board
South Daytona
r�r'�' =,�
- 4.77 °`0
West Volusia Cities
Just
Taxably
Deland
-2 ���9 °�4
-� 40 °�0
Deltona
-��� r�go.�
_�-� ,�,a��,o
Lake Helen
-�� 22 °'0
o
Orange Cit�i
- 2.53 °0
- 2.43 °0
Pierson
-2 4r�' =,,
�,a�, -;,
County -Wide
Just
Taxable
County of Volusia
-1 ���`.,
-1 _,? °a
School Board
-1 : �0`
-1 2��` -
City of Edgewater
Tax Roll "Net Increase in Real Property Just Value"
"Excluding New Construction"
30.00 - -
20.00
14.14
10.00
2003 2004
(10.00)
(20.00)
(30.00)
22.4.
14.99
34.01
9.78
2005 2006 2007 2008
i
�01
(16.23) (16.69) (14.94)
(17.92)
W % of Net Change in Taxable...
1.70
1 1
2013
Volusia County, FL.
Median Sales Prices - Single Family Residences (SFR)
1998-2011
2501000 l
-.
___-
- --
- ---- ---_----------
1 2001 - 2006144°0 Increase 217,040
I
2006 - 201146'0 Decline
17%
199,900
200,000
- - -i - - - - 185 .000
---------------- - - - - -E -
1
1
29%
172,000
19%
a
150,000
143000
1996 - -
14, 142,000 - - - -� -
N
IDIOM 1390 �
-175 122,600
116,400
C
490 4% 8% 101,040 — — — - — —
_
�. _
t�
;Q 1000000
-
sz o00
14°
75,500 78,500 I
_5%
I
i
50,000
I
I
I
-
V
0
I 1 1 f
-
1998 1999 2000 2001 2002 2003 2fite 4Rr 2006
2007
2008 2009 2010 2011
Source: Volusia Counts,
Florida, Propery Appraiser's Office
2007 Property Tax on a Residential
Home in Edgewater
School Board
$399.75
City of Edgewater (1)
T,27q_R4 (25.800M
Volusia
County
Q)r-,i o
Other
SE Volusia Hospital District
$116.11
10.70%
TOTAL TAX BILL Taxes
St. Johns River Water Management District
22.26
2.05%
$1,084.78 $153.39
Florida Inland Navigation District
1.85
.17%
14.14%
East Volusia Mosquito Control
9.56
.88%
Port Authority
3.61
.33%
This graphic displays what a homeowner pays in ad valorem taxes on a homesteaded property in the
City of Edgewater with an assessed value of $78,536 less a $25,000 Homestead Exemption taxable value
of $53,536
(1) Operating Millage of $5.2 and $0.2710 for Voted Debt Service Millage
2012 Property Tax on a Residential
Home in Edgewater
School Board City of Edgewater (1)
Volusia
$ 314.39 County
(42.42 %) $ 163.28 (21.96 %) $172.27
bon
(23.24 %)
molim
JL
2012 TAX BILL
Other
SE Volusia Hospital District
$ 82.50
11.13%
$741.65
Taxes
St. Johns River Water Management District
0.83
.11%
2007 - $1,084.78
$91.71
Florida Inland Navigation District
0.86
.12%
Difference
12.38%
East Volusia Mosquito Control
5.20
.70%
($343.13)
Port Authority
2.32
.31%
This graphic displays what a homeowner pays in ad valorem taxes on a homesteaded property in the
City of Edgewater with an assessed value of $63,992 less a $50,000 Homestead Exemption. Taxable Value
of $25,000
(1) Operating Millage of $6.47 and $0.06120 for Voted Debt Service Millage
2007 (Final) Total Tax Roll Breakdown - Taxable Value
Edgewater
Vacant Centrally
Tangible Personal 12_� �¢.¢
Property Assessed
3.70, >.0 0.15�O
—Agricultural
a.OW "O
Commercial
7.41%
Governmental
0.01%
Residential
Industrial
322%
In stitutio na I
Nis cell an eo us
0.04%
Tangible Personal Propei
6.34$:
2012 PRELIMINARY TAX ROLL
TAXABLE VALUE BY PROPERTY CLASS
EDGEWATER
Agricultural
n i s4:.
Centrally Assessed
71
titutional
0.4044.
Miscellaneous
0.0414
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Rolled Back Rate - vs.- Adopted
7 RS
2007 2008 2009 2010 2011 2012 2013
■ Rolled Back Rate
■ Final Millage
350.00
300.00
250.00
200.00
150.00
50.00
City of Edgewater
Property Taxes Per Capita
$181.38
2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003
Taxes per
Capital
16,000,000
14,000,000
12,000,000
10,000,000
MOM
.9 Pre I $$I
4,000,000
2,000,000
City of Edgewater
Tax Analysis
$14,356,423 $14,107,382
d o non cc-7 514.116 921
t'17 a52C "J/1A
2013- 2012- 2011- 2010- 2009- 2008- 2007- 2006- 2005- 2004- 2003-
6.47 6.47 6.59 6.36 5.90 5.20 5.70 6.45 6.45 6.95 6.95
kd Valorem
ieneral Fund
ludget
30 Years of History
W, �.
City of (ftgeWater
Volusia County, Florida 321132
Post Orfice Box 100
DATE: JULY 29, 1981
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: PROPOSED FY 1982 BUDGET
I am pleased to present the proposed FY 1982 budget. This
estimate of expenditures and revenues meets the agreement of each
Department head, and includes all requests which can be afforded
at this time.
The significant points to note are:
1. A tax reduction of millage from 7.273 to 7.000
2. An annual road paving program of $140,000
3. An annual water/sewer line extension program of
$210,000
4. An across-the-board raise of at least 10% for all
employees
S. Purchases of capital equipment (cars and trucks
and other items) from the Federal Revenue Sharing
budget, to include continued renovation of the
Council chambers
6. Addition of one Detective, one motorcyclist, and
one records clerk to the Police Budget--no other
personnel increases
It should be noted that the rate of growth Is h,ivi-ng a
dramatic impact on the revenue structure, and will continue to
do so. This permits the Council to fund services required by
growth without. raising taxes. For example, the allowable limit
in real estate taxation without special hearings was raised to
7.35 due to additional homestead exemptions, but because of the
rate of growth we are able to recommend a reduction in millage to
7.000. 12
Miscellaneou
Fines & Forfeitur(
Intergovernmental
Charges for Service 3 %—
Sales & Use 35%
General Fund Budget
Breakdown FY2008
Licenses & Permits 2 %- Transfers In 1%
Taxes 45%
Cost A
Debt Proceeds
Licenses & Permits 1°
Miscellaneous 19/(
Fines & Forfeitur
Intergovernmental 1%
Charges for Service
Sa
General Fund Budget
Breakdown FY2013
Unassigned 12%
30%
Budgeted Revenue Outlook
FY2013
• State Share increased $ 10,252
• County EMS decreased $160,000
• Ad Valorem increased $61,779 at $6.47
• Franchise Fees decreased $185,000
• Our use of unassigned reserves increased -
$275,000
Budget Expenditure Outlook
FY2013
• Compensation - Step Plan plus 2%
• Health insurance and other benefits 3.8% Increase
• City Pension Contributions increased $825,544
Budget Strategies Used For
FY2013
• Continued to Evaluate Vacant
Positions
• Reduced Operating Budgets
• Evaluated the need for Capital Outlay
• Reassessed and Adjusted CIP Projects
• Adjusted use of unassigned and
designated reserves
City Wide Debt Reduction
General Fund
• 2005 - $9,857,233
• 2006 - $878832985
• 2007 - $7,6187910
• 2008 - $6,070,152
• 2009 - $4,649,000
• 2010 - $3,141,380
• 2011 - $2,563,625
• 2012 - $ 11925,066
Enterprise Funds
• $37,001,425
• $341625,837
• $31,720,482
• $28,841,268
• $25,958,775
• $23,7961360
• $2178371783
• $197122,471
Total Reduction
$25,811,121
Reduction
• $3,348,836
• $4,170,430
• $4,427,972
• $4,303,645
• $3,6707035
• $2,536,332
• $3,353,871
Current Budget
Current Year Budget at 75% of Year
General Fund
Animal Services
Water /Sewer
Refuse
Stormwater
Revenues
65%
69%
69%
65%
58%
Expenses
69%
71%
81%
77%
52%
Still maintaining all budgeted capital outlay
General Fund Capital
•Menard Roof Replacement
-Bush Hog
*Multi purpose Vehicles (Gator)
-Reel Mower
-Replacement Phone System
-Replacement Trucks
-Replacement Police Vehicles
*Total Capital FY2013
$
7,000
$
6,400
$
18,798
$
23,000
$
5,800
$ 76,924
$ 87,437
225,359
Street Resurfacing
•Sea Hawk Court
-Finch Drive
,Rhode Island St.
-Monroe Ave
-Ocean Ave - RR to Flagler
-Ocean Ave - West
-Manholes, Valves 8v Contingency
Total
$31,192
$ 7,278
$23,538
X24,558
$ 7,370
$35,008
99 003
$137,947
General Construction Projects
•Road Resurfacing
•US 1 Median Improvements
*Total FY2013
$ 137,947
$ 175,000
$ 312,947
Fund Reserves
As Stated by 9 / 30 / 11 CAFR
•$5,406,963
General Fund Reserves
-Charter 16.52% $2,000,000 (Goal is 17 %)
General Fund Unassigned / Designated
•FY12 Budget $ 1,265,639
-Designated F. I. N. D .
-$965,558 (used $347,129 - 100% covered)
-Designated City Hall
•$400,000