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02-04-2008 V oting Order Councilwoman Benning/on Councilwoman Rhodes Councilman Cooper Mayor Thomas Councilwoman Rogers AGENDA CITY COUNCIL OF EDGEWATER REGULAR MEETING February 4, 2008 7:00 P.M. COMMUNITY CENTER We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROV AL OF MINUTES - None at this time. 3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TES/DONA TIONS A. Presentation/Update by Ann McFall, Supervisor of Elections on election issues as a result of the 2005 Legislative changes/requirements to City Elections. B. Presentation by A. Shawn Collins of Ghyabi & Associates summarizing the recently completed Southeast Regional Transportation Study. 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three "3" minutes or less. 5. CITY COUNCIL REPORTS 6. CONSENT AGENDA A. Edward Bryne Memorial Justice Assistance Grant - staff recommending acceptance of the "Grant" in the amount of $8, 159.00 to purchase a Duplex ID Card Printer & Fingerprint Capture and Stinger LED Flashlights. 7. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing, Richard Stonecipher, Earthquake Magoon's, 132 W. Park Avenue, requesting a Special Activity Permit for an Annual Bike Week Oyster Roast to be held on March 7, 2008. City Council Agenda February 4, 2008 Page -2- 8. BOARD APPOINTMENTS A. Animal Control Board - nomination by Councilwoman Rhodes to fill a vacant seat due to the expired term of Jamie Young, who seeks reappointment. B. Oversight Committee for Public School Facility Planning - nomination by City Staff for Councilwoman Bennington be appointed to the Committee. 9. OTHER BUSINESS A. Animal Shelter Facility - staff recommending rejection of all proposals relating to the Animal Shelter for the Public Safety Boulevard location and authorization for proposals on the Mango Tree Site for both the Animal Shelter and the replacement building for Wastewater Collections. 10. OFFICER REPORTS A. City Clerk B. City Attorney C. City Manager 1) Tentative Agenda Items 2) Reminder that the February 18th City Council meeting has been canceled. 3) Schedule a Workshop (February 21, 2008) for a presentation on the Restorations Project. 11. CITIZEN COMMENTS 12. ADJOURN. Note. All items for inclusion on the March 3, 2008, agenda must be received by the City Manager's office no later than 12:00 pm, Thursday, February 21, 2008. Pursuant to Chapter 286, F.s.. if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Interim City Clerk Lisa A. Bloomer, 104 N. Riverside Drive, Edgewater, Florida. telephone number 386-424-2400 x II 02, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. (Robin _ docs\agendas\020408reg) V oting Order Councilwoman Benning/on Councilwoman Rhodes Councilman Cooper Mayor Thomas Councilwoman Rogers AGENDA CITY COUNCIL OF EDGEWATER REGULAR MEETING February 4, 2008 7:00 P.M. COMMUNITY CENTER We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROV AL OF MINUTES - None at this time. 3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TES/DONA TIONS A. Presentation/Update by Ann McFall, Supervisor of Elections on election issues as a result of the 2005 Legislative changes/requirements to City Elections. B. Presentation by A. Shawn Collins of Ghyabi & Associates summarizing the recently completed Southeast Regional Transportation Study. 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three "3" minutes or less. 5. CITY COUNCIL REPORTS 6. CONSENT AGENDA A. Edward Bryne Memorial Justice Assistance Grant - staff recommending acceptance of the "Grant" in the amount of $8, 159.00 to purchase a Duplex ID Card Printer & Fingerprint Capture and Stinger LED Flashlights. 7. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Public Hearing, Richard Stonecipher, Earthquake Magoon's, 132 W. Park Avenue, requesting a Special Activity Permit for an Annual Bike Week Oyster Roast to be held on March 7, 2008. City Council Agenda February 4, 2008 Page -2- 8. BOARD APPOINTMENTS A. Animal Control Board - nomination by Councilwoman Rhodes to fill a vacant seat due to the expired term of Jamie Young, who seeks reappointment. B. Oversight Committee for Public School Facility Planning - nomination by City Staff for Councilwoman Bennington be appointed to the Committee. 9. OTHER BUSINESS A. Animal Shelter Facility - staff recommending rejection of all proposals relating to the Animal Shelter for the Public Safety Boulevard location and authorization for proposals on the Mango Tree Site for both the Animal Shelter and the replacement building for Wastewater Collections. 10. OFFICER REPORTS A. City Clerk B. City Attorney C. City Manager 1) Tentative Agenda Items 2) Reminder that the February 18th City Council meeting has been canceled. 3) Schedule a Workshop (February 21, 2008) for a presentation on the Restorations Project. 11. CITIZEN COMMENTS 12. ADJOURN. Note. All items for inclusion on the March 3, 2008, agenda must be received by the City Manager's office no later than 12:00 pm, Thursday, February 21, 2008. Pursuant to Chapter 286, F.s.. if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Interim City Clerk Lisa A. Bloomer, 104 N. Riverside Drive, Edgewater, Florida. telephone number 386-424-2400 x II 02, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. (Robin _ docs\agendas\020408reg) AGENDA REQUEST Date: January 25,2008 PUBLIC HEARING RESOLUTIONS ORDINANCE BOARD APPOINTMENT CONSENT AGENDA OTHER BUSINESS PRESENTATION February 4, 2008 ITEM DESCRIPTION: Ann McFall, Supervisor of Elections, will be making a presentation regarding concerns that have been brought about due to the 2005 Legislative changes/requirements relating to City Elections. BACKGROUND: Since our City elections are held in odd numbered years along with 16 other V olusia County cities it was a challenge to hold our October and November 2007 City elections. Ms. McFall has expressed that with the changes becoming effective on July 1, 2008 it will be nearly impossible to hold our elections in 2009. STAFF RECOMMENDATION: Former City Clerk Susan Wadsworth recommended the City Council look into Scenario #3, which would put our City elections back in even numbered years. This change would require City Council to ask the Legislature for an appeal of Chapter 95-462, which placed our elections in odd numbered years. Scenario #3 also states that the only cost to the City would be if a recount would be required and/or if additional ballot pages would be needed, both of which would be at minimal cost to the City. If Council decides to go with Scenario #3, there would be a significant cost savings. The total cost for the 2007 Elections was $22,503.56, excluding legal advertisements, which are the City's responsibility. If City Council decides to repeal Chapter 95-462, they will be required to make appropriate changes to the Charter. There are a number of sections that will be affected if Council goes with Scenario #3. Former City Clerk Wadsworth suggested that the Charter Review Committee be re- established as soon as possible, bringing their recommendations back to Council in a timely manner. ACTION REQUESTED: Motion to approve Scenario #3 and to re-establish the Charter Review Committee to suggest appropriate changes that would need to be made to the Charter, bringing back their recommendations to Council in a timely manner. FINANCIAL IMP ACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES DATE: AGENDA ITEM NO. Respectfully submitted, &r~~ Interim City Clerk N/A NO X }Inn 9vlcPa{{ Supervisor of Elections County of Volusia MEMO TO: City Clerks FROM: Ann McFall, Supervisor SUBJECT: Chapter 95-462 (As Amended by Chap. 98-506) As promised at the Municipal Elections meeting that was held at my office on January 14,2008, I would like to offer the following information so that you may share with your elected body. The Department of Elections will no longer be able to offer Elections 28 days apart beginning with the 2009 Election Year. While 2007 proved to be difficult because of increased security, ballot ordering the day after the first election, 10 day contest of election, early voting requirements, etc., it will be impossible due to increased requirements from the State Division of Elections. There is a change effective July 1, 2008. Per F.S. 101.591, an audit of each election will be required. Although the specifics are still being developed by the State, it is becoming apparent that each canvassing board will be required to perform an audit of at least 1 % and not more than 2% of precincts chosen at random. This is not one audit of the election. It is 16 audits if all cities have an election. And, it has to be completed for each election. The audit for October, 2009 must be completed before the November, 2009 election. The canvassing board must be present when the audit is performed. There are several scenarios to address the issue of odd number year elections. · SCENARIO #1: Have the first election the same as in even numbered years, per F.S. 100.061; "... A primary election for nomination of candidates shall be held on the Tuesday 9 weeks prior to the general election." · SCENARIO #2: Schedule Elections in even numbered years. Per 95-462, Sec. 7:A municipality may, by ordinance and without referendum, exempt itself from the provisions of this act provided, however, that the ordinance effecting such exemption be approved prior to March I of any given year. · SCENARIO #3: Have the first election the same as in even numbered years, per F.S. 100.061, and assign the canvassing activity to the County Canvassing Board. This will recognize the election as I election for auditing purposes instead of 16 elections on one day. As a result of the Municipal Elections meeting, the following ideas were offered: · SCENARIO #4: Continue to hold elections in odd numbered years and amend each city charter to use the County Canvassing Board to canvass. As was mentioned in Scenario #3, this would be considered 1 election instead of 16 individual elections. · SCENARIO #5: Lengthen the time between elections in odd numbered years. The suggestion was 60 days between elections. If requested, I will make myself available to attend a city commission meeting. Please call Connie Gimba to arrange. Historic Courthouse 125 West New York Avenlle, DeLand, FL 32720-4208 (386) 736-5930 . (386) 254-4690 . (386) 423-3311 . FAX (386) 822-5715 www.volusia.org/ elections @.o..; -.\:.. . --~-.".\ ',Ii ~ -__ i o ; . THE CITY OF EDGEWATER POST OFFICE BOX 100 104 N. RIVERSIDE DRIVE EDGEWATER, FLORIDA 32132-0100 Mayor Michael L. Thomas District I Councilwoman Debra J. Rogers District 2 Councilwoman Gigi Bennington District 3 Councilwoman Harriet E. Rhodes District 4 Councilman Ted Cooper City Manager Jon C. Williams City Attorney Carolyn S. Ansay City Cleric Susan J. Wadsworth, CMC DATE: December 4, 2007 TO: Mayor Michael Thomas Councilwoman Debra Rogers Councilwoman Gigi Benninglon Councilwoman Harriet Rhodes Councilman Ted Cooper Jon Williams, City Manager Carolyn Ansay, City Attorney .".11-'" Susan J. Wadsworth, tMC- City Clerk FROM: Please review the attached letter from Ann McFal~ Supervisor of Election expressing concerns that have been brought about due to 2005 legislative changeslrequirements. As outlined in her letter since our City elections are held in odd numbered years along with 16 other Volusia County cities it was a challenge to hold our October and November, 2007 city elections but we got through them. Ms. McFall has expressed that with the changes becoming effective on July 1,2008 it will be nearly impossible for us to hold our elections in 2009. She has included the challenges that she bas fuced and still facing due to the Legislative changes and requirements of2oo5. Ms. McFall has listed 3 different scenarios addressing these issues. I have reviewed all of the scenarios and would recommend that the City Council look into scenario #3 which would put our City elections back in even numbered years. This change would require the City Council to ask the Legislature to repeal Chapter 95-462 which placed our election in odd numbered years. Scenario #3 also states the only cost to the city would be ifwe would require a recount and lor ifadditionaI ballot pages would be needed both of which would be minimal cost to the city. If the Council decides to go with scenario #3 there would be a significant cost saving. The cost of our October 2007 and November 2007 election was $22,503.56 excluding election legal advertisements, which cost are the city's responsibility. Ms. McFall has staled that she is willing to attend a City Council meeting to make a presentation and answer any qUeslion you may have on this important issue. The City will be required to make appropriate changes to the Charter if you decide to repeal 95-462. They're a number of sections in the Charter that will be affected if you elect to choose scenario #3. I would suggest that the Charter Review committee be re-established as soon as possible. The Committee will need to review all the sections that will be affected by this repeal and bring back their recommended revisions to the City Council in a timely manner. The Council in turn would need to hold required public hearings and hopefully, a Special election could be called and held in conjunction with the 2008 full elections were the revisions could be presented to voters. Please keep in mind the importance of keeping the citizens infonned of this process. 104 NORTH RIVERSIDE DRIVE FAX-(386)424-2409 CITY CLERK'S OFFICE-(386)424-2400 EXT 1101 SWadsworth@cityofedgewater.org .9Lnn Me ~a[[ Supervisor of Elections County of Volusia November 14, 2007 1,-19-01A08:15 RCVD Ms. Susan Wadsworth, City Clerk City of Edgewater Post Office Box 100 Edgewater, Florida 32132-0100 Dear Susan: Now that the 2007 election season is complete, I believe it is time to further discuss the issue of. elections being scheduled 28 days apart per F.S. Chapter 95-462 (as amended by Chapter 98-506). At the City Clerks initial meeting held on January 5, 2007 it was brought to everyone's attention that it was going to be difficult for the Department of Elections to provide services to 16 cities because of legislative changes/requirements since 2005. Among those challenges mentioned were as follows: 1. Increased .security Requirements. ' 2. Chal1ges in Provisional& Absentee Ballot Requirements 3. The' 10 day contest of electiol1does not begin: until AFTER the city commission/council meets to certify the Election. Consequently, all memory cards, security bags, etc. are secured and locked until after the 10 day contest of elections expires. The equipment cannot be re used or re programmed for the next election. 4. Logic and Accuracy (100%) testing now takes a week for each election, with double the equipment compared to 2005. 5. Ballot ordering for the first election is done the last day of qualifying. Ballot ordering for the next election is done the day after the first election. 6. All poll workers MUST have training before each Election (this includes up to 1,000 poll workers). While 2007 proved to be difficult, 2009 will be next to impossible. There is a change effective July 1, 2008. Per F.S. 101.591, an audit of each election will be required. Although the rule is still being developed by the State, it is becoming apparent that each canvassing board will be required to perform an audit, of at least 1'7'0 and' not more than 2'7'0 of precincts chosen at random. Let me be clear. This is not one audit of the election. It is 16 audits if all cities have an election. Historic Courthouse . 125 West New York Avenue, DeLand, FL 32720-5415 (386) 736-5930 · (386) 254-4690 · (386) 423-3311 · FAX (386) 822-5715 www.volusia.org/ elections If your signature has changed. please update your signature by completing a new Florida voter registration application. It is important to keep your signature updated. so that absentee ballots and/or petition signatures can be counted. Page -2- This has to be completed no later than 11:59 pm on the 7th day following certification and it has to be done by the canvassing board. This will require the canvassing board to come back to the Department of Elections to complete this process. There are several scenarios to address the issue of odd numbered year elections. Scenario #1: Have the first Election in 2009 according to the guidelines for elections in even numbered years. F.S. 100.061 calls for the first election to be 10 weeks prior to the general election. The general election in even numbered years is the first Tuesday after the first Monday in November. This would require changing the qualifying period for all candidates. Scenario #2: Have the first Election in 2009 8 weeks prior to the general election. This will give the municipal canvassing boards and the Department of Elections more time to address the audit requirement. This would require changing the qualifying period for all candidates. Scenario #3: No Election will be held in odd numbered years. This could be accomplished by asking the Legislature to repeal Chapter 95-462 and/or each municipality makes a charter change. All elections could be held according to Florida Statute 97-106. The canvassing of the election will be done by the county canvassing board as compared to 16 individual canvassing boards. The only cost to your city would be if there is a recount, or if the city election causes an extra page ballot to be created. In conclusion, I enjoyed working with you during the 2007 Election cycle. Your professionalism was greatly appreciated by all of us at the Department of Elections. If you would like me to attend a city commission meeting regarding the subject matter in question, please feel free to contact me. Kindest Personal Regards, ~kM Ann McFall Supervisor of Elections Volusia County K: \Common \2007\clerk meetings\2009 notice.doc CHAPTER 95-462. (As amended by Chapter 98-506) Section 1. Legislative intent.--It is the intent of the Legislature to provide for uniform filing and election dates for all municipal elections to elect municipal officers in V olusia County. It is not the intent of the Legislature to determine the length of terms of municipal officers. Section 2. (1) Any election relating to a municipal office shall be held in each odd-numbered year as follows: (a) The first election designated for a municipality shall be held 28 days prior to the first Tuesday after the first Monday in November of each odd-numbered year. (b) The second election designated for a municipality shall be held the first Tuesday after the first Monday in November of each odd-numbered year. (2) Municipalities which require annual elections for officers of their governing bodies may also hold their elections as follows: (a) In each odd-numbered year, the first election designated for the municipality shall be held on a date that would be established by the Florida Election Code for the first primary if it were in an even-numbered year. (b) In each odd-numbered year, the second election designated for a municipality shall be held 28 days prior to the first Tuesday after the first Monday in November of each odd- numbered year. (c) In even-numbered years, the first election designated for a municipality shall be held on the date established by the Florida Election Code for the first primary. (d) In even-numbered years, the second election designated for the municipality shall be held on the date established by the Florida Election Code for the second primary. (3) For purposes of this section, when a primary and general election are provided for they shall be the first and second elections, respectively. When a general and runoff election are provided for they shall be the first and second elections, respectively. Any other required or permitted municipal election shall be scheduled in accordance with law. However, the Supervisor of Elections, after consultation with the affected municipalities, may change any election date in order to avoid a conflict with a religious holiday. Page One Section 3. (1) Candidates for an elected municipal office in Volusia County to be elected under the schedule provided in section 2(1) shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during normal business hours between 9 a.m. on the 71st day and 12 noon on the 61st day prior to the first Tuesday after the first Monday in November of each odd-numbered year. (2) Candidates for an elected municipal office in V olusia County to be elected under the schedule provided in section 2(2)(a) and (b), shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during an ll-day period ending simultaneously with the time period established by the Florida Election Code for qualifying for the general election if it were an even-numbered year. (3) Candidates for an elected municipal office in V olusia County to be elected under the schedule provided in section 2(2)(c) and (d), shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during an ll-day period ending simultaneously with the time period established by the Florida Election Code for qualifying for the general election. (4) The names of all candidates and the offices for which they have filed shall be received by the Supervisor of Elections from the municipal clerks by 5 p.m. on the next business day after the close of qualifying. Section 4. M;unicipal officers elected pursuant to this act shall take office no later than the second Tuesday after the first Monday in January. Section 5. Initially, any officer whose term of office expires in an odd-numbered year shall stand fo~ reelection in that year. Initially, any officer whose term of office expires in an even-numbered year before March 1 shall stand for reelection in the preceding year, and any officer whose term of office expires in an even-numbered year on or after March 1 shall stand for reelection in the following year. Officers who sit on governing bodies with overlapping terms shall stand for reelection in the year in which their term expires. The provisions of this section shall apply only to the first election for each office to be held under the provisions of the act. Thereafter, the length of terms of all municipal offices shall correspond to the length set by the municipal charter. However, the commencement and expiration of terms of office shall be at times consistent with the dates provided pursuant to this act. Section 6. Unless otherwise provided in accordance with this section, the Florida Election Code shall apply to the administration of absentee ballots for municipal elections. The Supervisor of Elections shall administer absentee ballots for a municipality which so requests. A municipality may adopt by ordinance and administer its own procedures for absentee ballots. If a municipality administers absentee ballots, the municipal clerk shall fulfill the functions assigned the Supervisor of Elections by the Florida Election Code. Page Two Section 7. The provisions of this act shall supersede any conflicting municipal charter provisions to the extent of any conflict; however, the governing body of any municipality may exempt itself from the provisions of this act by adopting an ordinance declaring its exemption with 60 days after the effective date of this act or within 60 days after the effective date of its charter. Also the governing body of any municipality may, by ordinance and without referendum, amend its municipal charter to conform with the provisions of this act. A municipality may, by ordinance and without referendum, exempt itself from the provisions of this act provided, however, that the ordinance effecting such exemption must be approved prior to March 1 of any given year. Section 8. This act shall take effect May 15, 1995, or upon becoming a law, whichever occurs later. Originally became law on June 9, 1995 Amended May 23,1998 MUNIC.doc Page Three IVIUNICIPA.L CLERK IVIEETING JA.NUA.RV 14,2008 · Introductions · History of Municipal Elections in Volusia County · Overview of Chapter 95-462 (As amended by Chap 98-506) · Time Lines/Time Constraints · Options Available · Discussion · Consensus HISTORY 1994-95 1995 ELECTIONS 1994 ELECTIONS New Smyrna Beach 7/18/1995 Oak Hill 2/15/1994 8/1/1995 New Smyrna Beach 3/15/1994 Pierson 9/5/1995 3/29/1994 Debary Deltona Pierson 9/6/1994 Orange City Orange City 9/20/1994 Orange City 10/3/1995 10/4/1994 DeBary Daytona Bch Shores 1 0/4/1994 DB 11/8/1994 PO DB 10/17/1995 South Daytona 10/25/1994 Port Orange 10/24/1995 11/8/1994 Ormond Beach 11/7/1995 Ponce Inlet 11/8/1994 Ponce Inlet DB;Deb;Del;Edge; HH None Deltona Lk. H; OB; PO Holly Hill 11/14/1995 Deltona 12/2/1995 Ormond Beach 12/5/1995 Holly Hill 12/5/1995 1 HISTORICAL DIALOG IN FAVOR OF UNIFORM DATES · In 1994 SOE set up a meeting with City clerks, managers, and attorneys and tossed out the idea of a uniform schedule of elections. The current system was a mess and the DOE was forever having to deal with January through December elections. · Initial reaction was a bit negative-they all wanted their own special date. · Began meeting monthly to discuss the idea. SOE also met with the editorial boards. · It took close to a year of meetings until an agreement was reached. The longest was figuring out what dates would be the best. · One of the trickiest parts in initiating the change was to make sure the change-over to the new schedule did not cut any city commissioner's term short. In almost all cases, it lengthened terms of sitting commissioners...some as much as a year. HISTORICAL DIALOG IN FAVOR OF UNIFORM DATES (Cont) · The legislative delegation sponsored a local bill to get the special act approved. It mandated that all city charters would automatically be changed to reflect the change in election dates...UNLESS the city opted out within 60 days of passage. · Though every city sent a letter of support for the bill to the legislature, some did so with the understanding that they would opt out to begin with, to see how things went. · The act also made it possible for cities to opt out in the future, as long as they did so by March of any given year (this was so that the ones left in could know how much to budget for elections). · This idea started with 4 cities, but over a two year period, the rest came aboard. 2 Overview of Chap.95-462 (As amended by Chapter 98-506) Section 1. Legislative intent.--It is the intent of the Legislature to provide for uniform filing and election dates for all municipal elections to elect municipal officers in Volusia County. It is not the intent of the Legislature to determine the length of terms of municipal officers. Section 2. (1) Any election relating to a municipal office shall be held in each odd- numbered year as follows: (a) The first election designated for a municipality shall be held 28 days prior to the first Tuesday after the first Monday in November of each odd-numbered year. (b) The second election designated for a municipality shall be held the first Tuesday after the first Monday in November of each odd-numbered year. (2) Municipalities which require annual elections for officers of their governing bodies may also hold their elections as follows: (a) In each odd-numbered year, the first election designated for the municipality shall be held on a date that would be established by the Florida Election Code for the first primary if it were in an even-numbered year. (b) In each odd-numbered year, the second election designated for a municipality shall be held 28 days prior to the first Tuesday after the first Monday in November of each odd-numbered year. (c) In even-numbered years, the first election designated for a municipality shall be held on the date established by the Florida Election Code for the first primary. (d) In even-numbered years, the second election designated for the municipality shall be held on the date established by the Florida Election Code for the second primary. . Overview of Chap.95-462 (As amended by Chapter 98-506) (Continued) · (3) For purposes of this section, when a primary and general election are provided for they shall be the first and second elections, respectively. When a general and runoff election are provided for they shall be the first and second elections, respectively. Any other required or permitted municipal election shall be scheduled in accordance with law. · However, the Supervisor of Elections, after consultation with the affected municipalities, may change any election date in order to avoid a conflict with a religious holiday. 3 Overview of Chap.95-462 (As amended by Chapter 98-506) ( Continued) Section 3. (1) Candidates for an elected municipal office in Volusia County to be elected under the schedule provided in section 2(1) shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during normal business hours between 9 a.m. on the 71st day and 12 noon on the 61st day prior to the first Tuesday after the first Monday in November of each odd-numbered year. (2) Candidates for an elected municipal office in Vol usia County to be elected under the schedule provided in section 2(2)(a) and (b), shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during an 11-day period ending simultaneously with the time period established by the Florida Election Code for qualifying for the general election if it were an even-numbered year. (3) Candidates for an elected municipal office in Vol usia County to be elected under the schedule provided in section 2(2)(c) and (d), shall file such papers and pay such fees as may be required by law with the applicable municipal clerk during an 11-day period ending simultaneously with the time period established by the Florida Election Code for qualifying for the general election. (4) Municipal officers elected pursuant to this act shall take office no later than the second Tuesday after the first Monday in January. Overview of Chap.95-462 (As amended by Chapter 98-506) (Continued) Section 5. Initially, any officer whose term of office expires in an odd- numbered year shall stand for reelection in that year. Initially, any officer whose term of office expires in an even-numbered year before March 1 shall stand for reelection in the preceding year, and any officer whose term of office expires in an even-numbered year on or after March 1 shall stand for reelection in the following year. Officers who sit on governing bodies with overlapping terms shall stand for reelection in the year in which their term expires. The provisions of this section shall apply only to the first election for each office to be held under the provisions of the act. Thereafter, the length of terms of all municipal offices shall correspond to the length set by the municipal charter. However, the commencement and expiration of terms of office shall be at times consistent with the dates provided pursuant to this act. Section 6. Unless otherwise provided in accordance with this section, the Florida Election Code shall apply to the administration of absentee ballots for municipal elections. The Su~rvisor of Elections shall administer absentee ballots for a municipality which so requests. A municipality may adopt by ordinance and administer its own procedures for absentee ballots. If a municipality administers absentee ballots, the municipal clerk shall fulfill the functions assigned the Supervisor of Elections by the Florida Election Code 4 Overview of Chap.95-462 (As amended by Chapter 98-506) (Continued) Section 7. The provisions of this act shall supersede any conflicting municipal charter provisions to the extent of any conflict; however, the governing body of any municipality may exempt itself from the provisions of this act by adopting an ordinance declarmg its exemption within 60 days after the effective date of this act or within 60 days after the effective date of its charter. Also the governing body of any municipality may, by ordinance and without referendum, amend its municipal charter to conform with the provisions of this act. A municipality may, by ordinance and without referendum, exempt itself from the provisions of this act provided, however, that the ordinance effecting such exemption must be approved prior to March 1 of any given year. Section 8. This act shall take effect May 15,1995, or upon becoming a law, whichever occurs later. Originally became law on June 9, 1995 Amended May 23, 1998 TIME LINES/TIME CONSTRAINTS ~ · The 10 day contest of election does not begin until AFTER the city commission/council meets and certifies the Election. · All memory cards, security bags, etc. are secured and locked until after the 10 day contest of elections expires. This equipment cannot be re used or re programmed for the November Election per security procedures. · Logic and Accuracy (1000/0) testing now takes several days, with double the equipment the DOE had compared to the testing of 2005. · Ballot ordering for the November Election must be made the day after the October Election in order to receive the ballots in time for Early Voting. Ballot ordering, includes an audio ballot for the touch screen units. · All poll workers must come in for a 3 hour training update during this 28 day time period. · Overtime must be paid for by the municipalities. 5 TIME LINES/TIME CONSTRAINTS (CONT) · By 5:00 pm on the last day of qualifying, I send to the city clerk a ballot proof. He/she sends it back that evening. I then send the order to the vendor that evening or by 8:00 am the next morning. · For the general/run off election in November, I need to send the ballot proof to the city clerk the day after the October election and he/she sends it back that same day. NOTE: It's bound to happen. A close October race and we don't know who should be on the ballot for November. This is one ballot order being sent for all cities. With qualifying so close to the election, I have to schedule poll workers for all municipal precincts BEFORE qualifying ends. 35 DAY RULE F.S. 101.573 · Within 35 days after the date of a municipal election or runoff, whichever occurs later, a presidential preference primary, or a general election, the supervisor of elections shall file with the Department of State precinct-level election results for that election cycle, including any primary elections. Precinct-level election results shall record for each precinct the returns of ballots cast at the precinct location to which have been added the returns of absentee and early ballots cast by voters registered in the precinct. 6 TIME LINES/TIME CONSTRAINTS (CONT) · Audit requirements: Effective 7/1/08 immediately following final certification, CB shall conduct a manual audit; audit shall consist of randomly selected precincts and races; it shall be between 10/0 and 20/0 of precincts; it shall be completed by 11: 59 pm on the 7th day following certification; within 15 days after the audit, the CB shall file a report with the DOS. F .5. 100.3605 (2) "The governing body of a municipality may, by ordinance, change the dates for qualifying and for the election of members of the governing body of the municipality and provide for the orderly transition of office resulting from such date changes." 7 OPTIONS AVAILABLE · SCENARIO #1: Have the first election the same as in even numbered years, per F.S. 100.061; "...A primary election for nomination of candidates shall be held on the Tuesday 9 weeks prior to the general election.." · SENARIO #2: Schedule Elections in even numbered years. Per 95-462, Sec. 7:A municipality may I by ordinance and without referendum, exempt itsel1 from the provisions of this act provided, however, that the ordinance effecting such exemption be approved prior to March 1 of any given year. . OPTIONS AVAILABLE · SCENARIO #3: Have the first election the same as in even numbered years, per F.S. 100.061, and assign the canvassing activity to the County Canvassing Board. This will recognize the election as 1 election for auditing purposes instead of 16 elections on one day. Q. ~,,"..'...'.:.'. (i), . . · Other ideas? 8 9 AGENDA REQUEST Date: Januarv 24. 2008 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION A. Shawn Collins - Ghyabi & Associates, will present a summary of the recently completed South East V olusia Regional Transportation Study. Mr. Collins will review the following areas: . Population and employment projections (2015 and 2025), . The existing plus committed roadway network (the 2015 and 2025 roadway needs plan), . The 2015 and 2025 list of roadway improvements (the actual regional plan). BACKGROUND In 2006, the Cities of Edgewater, Port Orange, New Smyrna Beach and V olusia County agreed to partner and complete a regional transportation study, identifying deficiencies and developing a "fair-share" funding program. The study area of this travel demand forecasting model is limited to the north by State Road 400 (Beville Road), east to the Atlantic Ocean, south to Ariel Road and west to State Road 415. Ghyabi & Associates, Inc. has been contracted to work closely with the study partners of the City of Edgewater, the City of Port Orange, City of New Smyrna Beach, Volusia County, the Volusia County Metropolitan Planning Organization (MPO) and the Florida Department of Transportation (FDOT) to complete the Southeast Volusia Regional Transportation Study. The study partners have collectively met with Ghyabi & Associates, Inc. ten (10) times to discuss the level of analysis, the land use data and the schedule. The study partners and Ghyabi & Associates, Inc. met on December 18,2007 to review the final Alternative Analysis (Scenario "I") of the study. Respectfully Submitted By: Darren Lear Development Services Director AGENDA REQUEST Date: Januarv 29. 2008 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER 02/04/08 BUSINESS ITEM DESCRIPTION: The Interim Police Chief requests the Council approve the acceptance of funds from the Edward Byrne Memorial Justice Assistance Grant in the amount of$8,159.00. BACKGROUND: The Florida Department of Law Enforcement, Office of Criminal Justice Grants is awarding the Edgewater Police Department this grant to fund the project entitled, "Police and City Security". A Duplex ID Card Printer and Fingerprint Capture machine will provide the ability to identifY employees and control facility access in the case of an emergency. The Streamlight Stinger LED Flashlight with AC & DC chargers will provide Officers with a reliable light source when needed. This flasWight will last a lifetime and offers multiple lighting modes, including strobe. STAFF RECOMMENDATION: Staff recommends that the City Council accept the Byrne Grant award in the amount of$8,159.00. ACTION REQUESTED: Motion to approve acceptance of the Byrne Grant award in the amount of$8,159.00. FINANCIAL IMP ACT: (FINANCE DIRECTOR) SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES x NO DATE: AGENDA ITEM NO. Respectfully submitted, ~~~ +- William Bennett, Acting P~ Chief ~~A~ Robin Matusick ~ Paralegal ./) "I .~ FDLE Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 www.fdle.stateJl.us Charlie Crist, Governor Bill McCollum, Attorney General Alex Sink, Chief Financial Officer Charles H. Bronson, Commissioner of Agriculture Gerald M. Bailey Commissioner JAN 2 4 2008 The Honorable Mike Thomas Mayor City of Edgewater Po-5t-Office Box roo Edgewater, FL 32132 Re: Contract No. 2008-JAGD-VOLU-4-QO-109 Dear Mayor Thomas: The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of $ 8,159.00 for the project entitled, POLICE AND CITY SECURITY. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your fife. All correspondence with the Department should always refer to the project number and title. Your attention is directed to the Standard Conditions of the subgrant. These conditions should be reviewed carefully by those per$ons responsible for project administration to avoid delays in project completion and costs reimbursements. The enclosed Certification of Acceptance/Request for Payment should be completed and returned to the Department within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the lump sum payment/subgrant award. Committed to Service. Integrity. Respect. Quality l The Honorable Mike Thomas Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Janice Parish at 850/617-1250. Sincerely, 011M.L ).J. ~ Claytoff ~~Wilder Administrator CHW/JP/th Enclosures State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATION OF ACCEPTANCE/REQUEST FOR PAYMENT The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2008-JAGD-VOLU-4-QO-1 09, in the amount of $ 8,159.00, for a project entitled, POLICE AND CITY SECURITY, for the period of 02/01/2008 through 07/31/2008, in accordance with the Budget and Budget Narrative contained in the subgrant application, and subject to the Florida Department of Law Enforcement Conditions of Agreement and any special conditions governing this subgrant. By execution of this Certification of Acceptance/Request for Payment, the subgrantee requests a lump sum payment of the subgrant. Signature of Subgrantee's Authorized Official Typed Name and Title of Official Date of Acceptance Name of Subgrantee Rule Reference 110-9.006 OCJG-012 (rev. October 2005) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 SUBGRANT AWARD CERTIFICATE Subgrantee: City of Edgewater Date of Award: / - J. J./r- tJ ~ Grant Period: From: 02/01/2008 TO: 07/31/2008 Project Title: POLICE AND CITY SECURITY Grant Number: 2008-JAGD-VOLU-4-QO-109 Federal Funds: $ 8,159.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 8,159.00 State Purpose Area: CFDA No.: 16.738 The Omnibus FY 1996 Appropriations Act, (Public Law 104-134), authorizes the Director of the Bureau of Justice Assistance (BJA) to make funds available to units of local government under the Local Law Enforcement Block Grants Program, or Block Grants, for the purposes of reducing crime and improving public safety. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D, Office of Justice Programs, Common Rule for State and Local Governments and A- 87, or OMS Circulars A-11 0 or A 102, as applicable, and A-21 , in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. SUBGRANT AWARD CERTIFICATE (CONTINUED) This grant shall become effective on the beginning date of the grant period provided . that within 30 days from the date of award, a properly executed Certification of Acceptance/Request for Payment is returned to the department. & ~~ 1./, lAiL'p~,", Authorized fficial. Clayton H. Wilder Administrator /- J. "1- /)? Date ( ) This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Subgrant Recipient Organization Name: City of Edgewater County: Volusia Chief Financial Officer Name: Title: Address: City: State: Phone: Fax: Suncom: Email: Chief Official Name: Title: Address: City: State: Phone: Fax: Suncom: Emai/: Mike Thomas Mayor Post Office Box 100 Edgewater FL Zip: 32132 386-424-2400 Ext: 386-424-2431 mthomas@cityofedgewater.org Malecia Williams Finance Officer 135 East Park Avenue Edgewater FL 386-424-2400 386-424-2431 Zip: 32132 Ext: 1301 jwinston@cityofedgewater.org Application Ref # Contract Section #1 Page 1 of 2 200B-JAGD-535 200B-JAGD-VOLU-4-QO-109 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Implementing Agency Organization Name: Edgewater Police Department County: Vol usia Chief Official Name: Title: Address: City: State: Phone: Fax: Suncom: Email: John Taves Chief of Police 135 East Park Avenue Edgewater FL 386-424-2400 386-424-2431 Zip: 32132 Ext: 2102 jtaves@cityofedgewater.org Project Director Name: Michelle Grenham Title: Records Supervisor Address: 135 East Park Avenue City: Edgewater State: FL Phone: 386-424-2400 Fax: 386-424-2431 Suncom: Email: Zip: 32132 Ext: 2103 mgrenham@cityofedgewater.org Application Ref # Contract 200B-JAGD-535 200B-JAGD-VOLU-4-QO-109 Section #1 Page 2 of 2 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Project Information Project Title: POLICE AND CITY SECURITY Subgrant Recipient: City of Edgewater Implementing Agency: Edgewater Police Department Project Start Date: . 2/1/2008 End Date: 7/31/2008 Problem Identification There is no efficient method of identifying the personnel that need access to secure facilities. The officers do not have lightweight, reliable, and powerful flashlights that provide high quality light with extended runtime. Project Summary We will purchase an ID Card Printer and Fingerprint Capture machine. This machine will be used, initially, to provide identification cards to Police Officers and personnel of the Police Department. This will ensure that only Police personnel are allowed to access secure areas. Additionally, this will provide positive identification, through finger print technology, of all Law Enforcement Officers. We will purchase approximately 35 flashlights with chargers to provide officers with a flashlight that provides excellent performance, reliability, light quality and runtime. These flashlights will replace the out-dated, bulky Mag lights that the officers are currently utilizing. This will ensure that the officer has a reliable light source that can be worn on their belt. Application Ref # Contract 2008-JAGD-535 2008-JAGD-VOLU-4-QO- Section #2 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct. Federal Purpose Area: 01C - Law Enforcement Programs - Procuring Equipment Application Ref # Contract 200B-JAG D-535 200B-JAG D-VOLU-4-QO- Section #3 Page 1 of 1 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Annual Is the subgrantee a state agency?: No SAMAS I Vendor Number: 596000314 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $3,990.00 $0.00 $3,990.00 Operating Capital $4,169.00 $0.00 $4,169.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $8,159.00 $0.00 $8,159.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # Contract 2008-JAG D-535 2008-JAGD-VOLU-4-QO- Section #4 Page 1 of 3 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Budget Narrative: Expense Category Approximately 35 flashlights with chargers @ approximately $114.00 = $3,990 Expense Total = $3,990 Operating Capital Outlay Category ID Card Printer and Fingerprint Capture Approximately 1 @ approximately $4169.00 Operating capital outlay Total = $4,169 Budget Total = $8,159.00 If amounts are over projection, any amount above grant award will be paid for by the City of Edgewater. Application Ref # Contract 200B-JAGD-535 200B-JAG 0- VOLU-4-QQ- Section #4 Page 2 of 3 Rule Reference 110-9.006 OCJG-005 (rev. April 2005) , " Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section Questions: Question: Indicate the Operating Capital Outlay threshold established by the subgrantee. Enter NtA if not applicable. Answer: $1,000.00 Question: If Salaries and Benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase? Enter NtA if not applicable. Answer: Nt A Question: If benefits are to be paid, are they included in your budget narrative? Enter NtA if not applicable. Answer: Nt A Question: If indirect costs is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: Nt A Application Ref # Contract 2008-JAGD-535 2008-JAGD-VOLU-4-QO- Section #4 Page 3 of 3 Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) ... . JAG GRANT REQUEST ITEMS 2007 1. P120i Duplex ID Card Printer and Fingerprint Capture: The P120i identification printer will provide the ability to identify employees and control facility access. Additionally the printer will provide a method for identification during emergency evacuation and re-entry into the city during disaster situations. The ID Card system includes a Duplex ID Card Printer, Alpha Card X2 Pro ID card software, 500 PVC CR-80 30 mil cards, Color Ribbon YMCKOK, Quickcan Communicate Webcam, Cleaning Kit, SigLite Signature Capture Pad, Fingerprint Capture Device, and 1 year Warranty. Area of Focus: City/Facility Security Unit Cost: $ 4169.00 each X (1) units = $4169.00 2. Streamlight Stinger LED Flashlight with AC & DC Chargers The Streamlight Stinger LED will provide officers with a flashlight that provides excellent performance, reliability, light quality and runtime. This will ensure that the officer has a reliable light source available when needed. Streamlight Stinger LED Flashlight is the powerful, long-range, long-running, Surefire flashlight that lasts a lifetime. A combination of rechargeability and LED technology that produces the lowest operating cost of any flashlight made Stream light LED Stinger flashlight, with an ultra-bright, far-reaching beam, offers multiple lighting modes, including strobe. Streamlight Stingers are serialized for positive identification. Nickel-cadmium battery of Stream light Stinger Flash Light recharges up to 1000 times. Streamlight Stinger has LED charge-continuity indicator, compact, snap-in charger mounts in any position. Area of Focus: Officer Safety Unit Cost: $114.00 each X (35) unit = $3990.00 - 1 - ;; , JAG GRANT REQUEST ITEMS 2007 Total Cost-Jag Grant Items: $8159.00 2007 Grant Award: $8159.00 Difference: $ 00.00 Item ID Printer Flashli hts Total: Unit Cost $4169 $114.00 Number Units 1 35 Frei ht Included None - 2 - Total Cost $4169.00 $3990.00 $8159 AGENDA REQUEST Date: Januarv 23. 2007 PUBLI C HEARING Februarv 4. 2007 RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION Richard Stonecipher of Stonecipher Enterprises, owner of Earthquake Magoon's, located at 132 W. Park Avenue is requesting a Special Activities permit for an Annual Bike Week Oyster Roast to be held March 7,2008. BACKGROUND The event is scheduled for March 7,2008, with the hours of operation being from 1:00 p.m. to 9:00 p.m. The applicant will be responsible for any law enforcement and other expenses the City incurs during this event. Property owners within 500-feet have been notified of the public hearing. STAFF RECOMMENDATION The Technical Review Committee has reviewed the application and recommends approval of the special activities permit to allow Earthquake Magoon's to have an Annual Bike Week Oyster Roast to be held March 7,2008, based on the following conditions: 1. Access must remain readily accessible to the rear of the building to allow emergency vehicle access; 2. The occupant load of the assembly area may never be exceeded; 3. Daily fire, life safety and code inspections will be conducted throughout the duration of the permit; 4. The applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land Development Code and Ordinance 2002-0-04 (Noise Ordinance); 5. No parking is permitted in public right-of-ways or in the site visibility triangle. ACTION REQUESTED Motion to approve the special activities permit to allow Earthquake Magoon's to have an Annual Bike Week Oyster Roast to be held March 7, 2008, based on staffs recommendations. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO x DATE: AGENDA ITEM NO. Respectfully Su ~~C-b Robin Matusick Paralegal ~<I3B~ Tracey T. arlow ~ Acting City Manager Darren Lear Development Services Director SPECIAL ACTIVITY PERMIT EARTHQUAKE MAGOON'S 132 W. PARK AVENUE EDGEWATER, FLORIDA 32132 APPLICANT-Richard Stonecipher FUNCTION: Bike Week Oyster Roast Applicant will provide the City liability in form and substance &' SPECIAL ACTIVITY PERMIT REQUI 1. A Special Activity Permit has been issued for Earthguake to be held March 7, 2008 with the hours of operation! ffi ';:'" fr $300.00 per day. Fee of $300.00 paid). ke Week Oyster Roast, . to 6:00 p.m. (I day at 2. All conditions of the City's Code of Ordinanc miscellaneous offenses, unless otherwise provided for 3. Proposed use will not result in unsafe ingress and/or comply with parking requirements for that use. 4. A description of adequate provisions for pa Services Department for staff review. Appl owners granting authorization to use the" facilities. Applicant will supply adequate ma 'V lied in ad va ce to the Development ermission from all property , including use for parking icles during the event. 5. urance policy to protect City from afuount of a minimum of $200,000. 6. cted attendance and remain on site for the duration of 7. 8. The proposed use WI Code requirements. PIa !! mlly comply with the appropriate Life Safety Code and Building ,oft be approved by Fire and Police Departments. 9. No signage for advertising the event shall be placed on any public right-of-way. Any signs used for the event must be permitted and inspected by the Building Department. All signs shall be removed within I day of the end of the event. 10. The proposed use is limited to a specific period of time listed on the Special Activity Application, not to exceed two days. II. The number of special activities at any given location or address shall not exceed one 10-day 20. period and two I-day charitable events/activity between the dates of January 1 sl through June 301\ and one 10-day period and two I-day charitable events/activity between the dates of July 1 sl through December 31 st. A letter of authorization from property owner must be supplied to the City. 12. The proposed use will operate only during the specific daily time period requested on the application. 13. The proposed activity will direct on-site lighting away from adjacent parcels and roadways. It shall be the responsibility of the applicant of the special a ~to ensure the structural integrity of all temporary structures erected for speci cti uctures are to be safe, structurally sound and of adequate capacity to servo ns proposed to use the structure and must be removed with five (5) da c'al . 'vity. The Building Official and Fire Marshal shall verify suc 14. 15. No electrical cords to be placed across driveways or d 16. No open flames permitted. 17. Fire extinguishers (minimum size 2a40bc) Il} all times and be readily available. The quanti Department. 18. 19. Overnight parking or camping i 21. Individual v inspection 6975), tI 22. Ap perty clear of all trash, garbage and litter. 23. 'ty who shall c . < ' operate or maintain a special activity and fails to obtain a ~. shall befW{':nPA~d to cease and desist and be punished by a fine of three times the costd',.. lica1io ee as well as all associated City fees. No further special activities shall be '1iit., ntH all penalties are current. A repeat offender shall not be eligible for a special activi~'-l'p'errnitf for a one-year period. A repeat offender is defined as a sponsor/promoter who vidlatts any of the conditions of the special activity permit more than one time in a six-month period. 24. Must provide adequate parking for those in attendance. 25. All off site parking will require a traffic detail. 26. No parking is permitted in public right-of-ways or in the site visibility triangle. (See Exhibit "A" attached.) 2 27. A Special Activity requesting road closures will provide "road closure signs" and barricades. 28. A special activity with heavy/congested vehicular and/or pedestrian traffic will provide "congested area ahead" signs along with an additional generated light system that will illuminate the area of crossing/congestion. 29. The City shall monitor noise levels to determine if a public nuisance exists. The permit holder shall comply with the City's determination. Special Activity permit is subject to revocation if owners fail to comply with noise abatement. Article II oise) of Chapter 10 (Health and Sanitation) of the Code of Ordinances shall be upheld. (See . it" , attached.) 30. No outdoor entertainment and no amplified public addrts~ sy /;% ADDITIONAL CONDITIONS PER FIRE MARSHAL/POD EB 1. Driveways must remain readily accessible to the r~ jp<:~ ing toa access, 2. 3. Daily fire, life safety and code inspections permit, the duration of the 4. The applicant fully complies with Sectio Development Code and Article II (Noise) Ordinances. equirements) of the Land Sanitation) of the Code of G THE CITY IF ADDITIONAL I have read and e above conditions. Signature Date Fire Chief Permit issued by: Darren Lear, Development Services Director Date CC: City Council, City Manager, City Clerk, Police Chief, Fire Chief, Building Official and Development Services Director 3 EXHIBIT "A" 21-38.03 - Site Triangle Requirements a. Nothing shall be erected, planted or placed in a manner as to materially impede vision between a height of two and one-half feet (2 W') to ten feet (10') above the intersecting street right-of-way lines. The site triangle shall be measured fifty feet (50') in each direction from the intersecting right-of-way lines. These regulations may also apply in commercial ingress and egress driveway areas if the TRC determines that a safety hazard may exist. CORNER LOT ~VISIBILITY TI!IA~GLr EXHIBIT "B" CHAPTER 10 (Health and Sanitation) ARTICLE II. NOISE Sec. 10-22. General restrictions. (a) No person shall operate or cause to be operated any source of sound from any subject parcel in such a manner as to create a noise nuisance or sound level which exceeds the limits set forth for the use occupancy in Table 1, when measured at the property boundary of the subject property from which the sound emanates. (b) Sound or noise emanating from one use occupancy category into another use occupancy category with a different noise level limit shall not exceed the limits of the use occupancy category into which the noise is projected. TABLE 1 Noise Restrictions Use Occupancy Cate20rv Time Sound Level Limit ( dBA) Residential 8:00 AM - 9:00 PM 60 9:00 PM - 8:00 AM 50 Commercial 7:00 AM - 10:00 PM 65 10:00 PM - 7:00 AM 60 Manufacturing All times 75 Noise Sensitive Zone All times 50 1 CITY OF EDGEW ATER SPECIAL ACTIVITY APPLICATION This application must be completed in its entirety and submitted to the Planning Department at least 60-days in advance of the activity. Incomplete applications will be returned to the applicant and may delay approval. NOTE: SITE PLAN MUST ACCOMPANY THIS APPLICATION FEE: $300/day \ -. <-I - o? Date Applicant Name: S If...} C I Sponsor/Organization Name: 4J llJ1C;" ~ t ..1, (' - A c' )'j 1'0; ~. 1~ -jQ(L.I Applicant/Sponsor Address: J 3(~ l.lJ .Or::+(C .t_ Av L Ltn,"'~' j J <'-/' d EC~1l.{)!fff~ Address/Location of Event: \. <') G A-Y\ ~ Local Contact Telephone Number:;')" --'rli-:-I':-;3({s ,';' Emergency # . \ . 12.' 1 ~--;-) Name of Event: . -, J... j r.j , '}. J ~.-.. . ..' \)C -Sl eJ"C'..~ . .' ) i\ \..':" !les~riptiop of Event: 0 \.. ~. '~:I'/~ Q..) "k:ft.. 1[,/5- 2t: . C ; r, o',tLe _ \ S...J",2C\('-1~Of.~r ) ,-" '" ./ I ,- 1. .... L' I Date(s) of Event: .:)- l - Un Time(s) of Event: (;l (\}(IO 1,"'\ I.. I -: ll:? (2i-t Set-up/Tear down dates: (ifneed;d):":3>~? LJ () do O-.J 1,-, .3, [ J. .. O~ Expected Attendance: i (') () (3\' K,Q I? <;' --/... 2, i C)'?("5 i Will admission be charged? ( ) Yes (';.,~ ...--- Will outside live/recorded music or sound amplification be used? ( ) Yes-Hours? !./'" ( ) No Will vendors be at the event? ( ) Y es (L).~ How many? If yes, please check the following that apply: Food Alcoholic beverages Soft drinks Arts/Crafts Other (specify) What equipment will be required/used? Check all that apply. Water Electricity Barricades x' ;X Trash Cans (How Many?) ~ ~ (How Many?) ::> l0 121\1....) t\J L~;" \ ~ ((Nc5 C'-) .,- - '. ~ ,,-- .(.j:] K \ -, I <..(j J'O f Special Activity Rev: 6-06 1 Which of the f~lowing will be used? ---l- Banner --L- Booth Temporary Tents Fireworks/Pyrotechnics ~ Temporary Signs ~ Canopy Amusement Rides Portable Restrooms (How Many?) Other (specify) The following ~ll accompany this application: ~ Plan submitted to reflect location and number of vendors, parking layout, / and sanitary facilities. , A letter stating the applicant acknowledges that they are financially responsible for all additional services provided by the City which may include, but are not limited to the following: trash pick up, utilities, code / enforcement, law enforcement, etc. ~ The applicant shall post a bond or provide msurance in the amount of - / $200,000.00 to hold the City harmless of any and all liabilities. ~ Submittal of a listing of all property owners within SOO-feet (listing to include names and addresses of all owners and list shall be obtained from the Volusia County Property Appraisers Office). Provide list via e-mail to planning@cityofedgewater.org in dbf format. Listing printed from the Property Appraisers website shall not be accepted. Type of organization: Non Profit Tax Exempt # Charitable ---X For Profit Individual Name of Organization or beneficiary . Federal I.D. # .5i1-:E tf2isY Tax # 1tf -0 q - tJCIf 7~;A ss#o9i -.~-! ?~7} 0;0'- ~ Special Activity Rev: 6-06 2 If you are requesting City assistance with your event, please describe: /'I6Jlft ~ II -r ~/( Road closures (list street name(s) and date(s) aU slreets closed for an evenl:~lst be reopened within 30-minutes of the end of each day of the event. ~U (J y &{~ The applicant shall comply with all requirements contained in Section 21-37 (Special Activity Permit Requirements) of the Land Development Code and Chapter 10, Article III (Noise) of the City of Edgewater Code of Ordinances. If sound amplification is associated with this event, I agree to monitor the sound level so that it remains within the limits of the City Code. If valid noise complaints are received, I agree to reduce that noise to a satisfactory level. I further understand that if reducing the noise does not control citizens' complaints, the source of the noise will be terminated. ~ . Signature of applicant: ~k)~'L,.J;ql(;J ~~~'L(;;/l-~te: ;/loY Special Activity Rev: 6-06 3 FOR OFFICE USE ONLY POLICE DEPARTMENT APPROVED L/ DENIED COMMENTS/CONDITIONS SIGNATURE: \ ,: ''fi?!:;2tJ FIRE DEPARTMENT APPROVED .../ DENIED COMMENTS/CONDITIONS DATE I \ 7-,,:-S\ (1 () DATE i / ~3 /D<B. SIGNATURE: ~=f^-. C-~l~ PLANNING DEP~TMENT APPROVED V DENIED COMMENTS/CO~S SIGNATURE: ----l. ~ BUILDING DEP ~RTMENT APPROVED ./ DENIED COMMENTS/CONDITIONS -. ,,/) ,~.) #' J. d' ~..,- SIGNA TURE:.i1{/ / h . . (,,''' -..;-...../ .. Ito~".,o(""--- '.&-' .......,....~-""". ,I' . . ~~ ... ~.&'; l / ..-r-.... ...~~(~.. CODE ENFORCEMENT APPROVED ~ DENIED COMMENTS/CONDITIONS DATE I !z'3~~ , DATE \ f 2:~ \o\\" DATE ,j23JoP> . SIGNATURE: ~ ~ '-J .. Special Activity Rev: 6-06 4 VENDOR INFORMATION SHEET (copy sheet for additional vendors) Business Name: ~jJ? IM--e H4tJ: ~.s No / lleAf 1 (i'V( ~ Type of Business: Owner Name: Business Address: Business Phone Number: Please attach a copy of all applicable state and local licenses. Special Activity Rev: 6-06 5 i [Q] LINE Of VlSISIL1T If: H50' C()R~JER LOT Special Activity Rev: 6-06 ., I 1ZJ\l1$191~ IT'I TqIMh~~ t ! 6 ."'" r~llt N ..,~ ., iil .,. ,,4. ,., ; I} ....; C.J 'I II r-i t, CO ':li CJ tI) ~I, 0 !~ ~ -.. ~ .w .. ,~, 0, t :3 :/? .. ~~.F_\:":l~':'::-\~_::' --..- "-,,,;!,\-~-...:..__.__.: - l-l.j ".c- t8-1i" .9 crl a ~~5 ~m\j U)~~ 8 !) :> =-' :> ;.~~ ' _ - - =: _~~- -;:-~~_YE~~:-:~C!-rgE;;~;?::r"i'C"- ~ I 0 f a ....... Cl .) '-l ~.~ l..; CJ \)J ~......../ :.; --' t,,-:.;::-t .J 0 ....... ,t'-J 'rt' - :::< .~ 0 --' ,J I ~ i "5 ~ I. ;~ Il.U, ;:l II'.:!, I Itid a 11'1 '-1 I r'~l q r.r;J' 'oJ ~h :> .-1 . ~ 'f; :< I'"'" '-" ~ 'fi:.;~ l""l r";l I 6 ~1' I ~ t~ :\ .j r:J I~' ',I 8 .li) I ::: '.::> ~ l""l ~ irifr ~I~I Pl' r ' \',,' 1,:11 i\;i.l l~'~ \,Jf..' r,'a: ,I.,f' .1 I:'" i~E' t,;} 'I' ;~tJ (:~~", ,. u; \ IN. .'1' ii,t I"~ I!.~ i'~ II!~. l.~~~. It! ,( ~ N'C I ~ lJ) ! f-< i ~ Q) I ;:; ~ ! oJ 0 I ~ .-; 0 :> u 8 C/) ....... ,. .:..J :?; --' u Q) ~ ~ ] ~ :> /. N C.J ~ -< I ;:; ;2 . . I'"'" - 9 ;? -< .ri ~ .-J N at :n .;J '-' .C.J ....; .:.J - 'J ";2 ~ ~ ..... Cj lJ) ~ 'j OJ) ~ Q. ro --' v =:;' ~ 0 B '-" ::l -' in 14 8 l..; C.J ro 0 Ul ::... lJ) ~ .-; g g. ~. ...c:: .:; \V 8 CJ u ![J ::; '-' .-; 'u -' -I ~ I'"'" .~ ~ < N '-' >, ~ ~ ~ !-< "::l a C.J .9- c.. ....; '''''; :> :...i ~ ....., ~ ~ 3 ~ ::l -:J ~ 8' :n Ul r--l '3 ....... - .:;\ :...t Cj ~ i3 ~ .::; :>. ....... 0 ;y B ;2 .~ r-. .a ,.9 a --' Ui ~ """ ~ OJ .- ~ ..... -' :; "~1 g' ~ I ':J I' ~ I'"'" a ~ tJ!7 - -< r--l l""l ....... ~ Stonecipher Enterprises, Inc. D/B/A Earthquake Magoon's Bar 132 W. Park Avenue Unit#l Edgewater, FI 32132 386-428-3436 Pat Drosten City of Edgewater Planning Dept. 139 East Park Avenue Edgewater, FI 32132 Re: Special Activities Permit - March 2008 Dear Pat, This letter is being submitted in reference to several matt~rs relevant to securing a Special Activities Permit for our Biketoberfest Oyster Roast: 1) Earthquake Magoons Bar will supply any necessary personnel to facilitate parking during the event and if Police Officers are required, we request their assistance from 6:00PM to 9:00PM Friday March 7th, 2008. If such police assistance occurs, we understand that we will be billed for their services as we were during Bike Week 2006 and agree to pay the fees. 2) All live music will be contained inside the building premises for the whole event. 3) I have this date a letter to the Park Plaza Homeowners's Association for their consideration/action as to approval by all unit owners relating to our closing the easterly sections of the parking lot immediately in front of and in the rear of our units. As soon as such letter is returned signed, I will deliver it to your office. 4) I have this date hand carried the 500' Radius search request to the County with payment and requested that search results to E-mailed to you directly. 5) I have contacted Brown & Brown Insurance and requested that a Certificate of Liability Insurance indemnifying th4e City of Edgewater be faxed to you at 386-424-2439. 6) Please accept this letter as our agreement that should any additional services be provided by the City of Edgewater (none having ever been previously necessary), to accommodate our annual Bikeweek 2008 Oyster Roast, that the costs of those services will be reimbursed by Stonecipher Enterprises, Inc. D/B/A Earthquake Magoon's Bar to the City of Edgewater. Sincerely Yours, ,,"") ",c-y 'i'~~R ~1Xe.e~I<-?L- kichard W. Stonecipher(/ Owner/Director Date: I/f~,r Jan-04-2008 02:03 PM Brown & Brown of Daytona 13862395773 1 11 I . - -~ A,CORP'. CERTIFICA TE OF LIABILITY INSURANCe OP 10 09 DAT:\MMIOONYVYI EARTH-4 01/04/06 ~ROD~CEA THIS CERTIFICATE IS ISSUED AS Po MATTER OF INFORMATION Brown & Brown of E'loJ::ida, Ino. ONLY AND CONFERS NO RIGHTS UPON THE CERTlf'ICATE. Daytona ae210h Office HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR P,O. Box 2412 ALTER THE COVERAGE AFFORDED EiY THE POLICIES BEL.OW, Daytona Beach FI.. 3211S-2412 phone: 386-252-g601 Fax:386-239-S729 INSURERS AFFORDING COVERAGE NAle f4 ., ____.0. -.... .. . ... - -.-.- .... .-.-.. "----..- ,., -. .._.0__.' .._.. IN3UR:D t'N~~~~ _E~v..i.ga tors. -I.~!$EE!l~~.q~pany 423Q?, ,... . , 'N.5URER B; ... eARTHiUAKE MAGOON'S EAR r ;liSllRO'R C -.--- .-----. - --.'-- . fi2 s oneci~her 1 W PARK VE U I -- -,.,.-.-----, -, .. _ _ ~h ...- -. .-- I :NSURER 0 EDGEWATER FL 32132 -~-_._..._. ........ i 'N~URER E' 1 -----,-' ' . COVERAGES I Me ..Olle,ES OF 1~r,l;RAN':E LISTE!:' BElOW,""vE ElEEN 1~511_,J:0 '.'E INSURED 'lAMW ABOIIE FOR TIle POLICY "ER,Q() INlJ1C;>.TED. NOT'M.IISTANOINC; ~!><Y Rc:~JU,~rME"'T TE'lM ':J~, COriDlflO'l Or "N f GO':TRIIC'r OP. OTHER D'JCUlllErff w.T>i f<FSP'!i:CT TO \'.HICH nllS CEH'II.,CATF I~"Y BE ISEUED OR ~hl" 'ERT",;~ ThE INS,"!'.A'lCE ;>.FFO~D' 0 DY lrlE POLICIES Uo.$CA'rlEC' HFREIN IS SUBJECT TO ALL ; H~ 'fEllIAS, F)(CLUSIONS ,>.NO CO!IDI1\CmS OF S\ICH "liUG:eb AGGRFGATE I.IIJJTS st<O'l'.N M",'t h"V~ ~\:EN flmL'CfiD G~' PAJO CLAIMS II~~~ ~s~5 TYPE Of INSURANCE pO~le~ "'UMBER -.----,. I ;JeNERA~ ~IAIlILITY 1 A ~ X ! CO~'.;F~CIAJ.. GEN~L L,lAEIUn : CH06PKG0056131 I : CLAIh',S MADE : X : OCCUR: . ,I. LIQUOR l.IAB-300,O: . . . I g~)LICV' LOC , 1'0\.11.:9 eFF.eWE I'FDLIeY E~f'lI>ATIO~J': ' ,,"IT5 , 0.. rq~MIDONYl . DATE (MM/DOIYY/ I - . I EACHOCCUI<K:NC: 1$ 300 I 000 1 ~I ! /2'1/08 D,W,r,GE10t:lENTED I 50 000 10 2, 07 I 10 , f~"MISES!F.. 0<0.10"<0) 1St ; MEC ~x(1) \Ar'1Y l;:N: ~~r'UfI} 1 e; 5 tOO 0 \ ~FR~<:mAL & ADH~J'~Y I! 300,000 i G:NERAL AGGR"GfoT~ \' ! 300,000 I PRoou'1T~-_~o.MPloP"'GG I 300l00q 1 . I -+- I COMBiNED SIN!)!_E liMIT I ~ ! 1~a accLthml1 I r:~:::._.r , AU10lJl061LE LIABILITY I " ANY AUre r : ,~~, OV,NED AVTOS i,. i SCHEDULED AI)r05 i : HIRED AUTOS , ~ I EX I IPrr ;sc:cid~ntl .' I NON-OWNEU~110S " I - ...- ..- .. --- i I P"O~ERTY DAMAGE I .. .. -- is , , (Po< 6"'''''.''') I ~AGE L1ABIUT'f 1 I I .~l!!~O~~Y '_U-I\CCi~~NT.,D._ _ 'Ar-ot ALlTO ! I OTHER TI-'I\N _e..~ A~ $ 'I I ..- - -.. I I AUTO ONL Y I\l3G $ CESSIUMB'lELLA "'ABILITY I 1,~~H :::CCU~HENCE -.. !S , .. ,-,CCU~ I I CLAlM~ MADE ACCREGATF Is , I s .. ..... J .. 1 ~E:OlJCT'~lt I S i I ...1I':';~ NilON ! I s " COHlPENGATION AND i r~N,tWs : '(',' 'I fRS'L,ABlLl1" , I ~R ! , i F I EliCH ACe OENI I ~ " RIEl ']R!fAlllNO'RIExeCL TIVE i I ': ,O(M:,,,>1 EXCLUI'W' , I I 0. L L1$EA~. ' _^ n1PLOYEE! 5 ~'. ,b~ .Mer I I I E.L DISEASE. POLICY lIlAlT I $ ~ ~O\oIS'ONS :;,Icw ! -, I I : I i I : ! I 'i;,.. OPlRA nONS f1.otATlOr.S I \/EHICLU: iXCLl.iSlON5 ADDED ~Y tNOORSEMErH /SPECIAL ~!'IO"'SIONS L KAtI'l' WITH SALES OF ALCOHOL WITHOUT DA.~CE FLOOR 10 PAYS FOR NON-PAyt.lENT ~ OJ; V101iKE~ EMP..OY tN" PR, OFFiCH H'Ye3.. de S~E~IJ..L OTH~~ OE~il 76MSTA "EXCEP'l' CERTtFIC"lE HOLDER I ~ I L- ACORD 25 ( ,)01/0B) C~TY OF EDGEWATER 80!WING DEI"l' ')4 N. RrvERSIO~ DR. PGEWA~ER ~ 32132 CANCELLATION CI'I'YE 02 SHOULD ANY Of T... ABOVE DESCRltlEC POLICIES I'lE CANC1!LLEO llEfOI'lE THE EXPIRATIOI gATE THEREOF.1HE ISSUING INSUI<EIl WILL ENDEAVOR TO MAl\, · 30., DAYS Y'iI'lITTEN rlOTlCE TO THE CEFlTIFICATE kOLDEI'l NAMEtl TO ~E LEFT, 8tH fAILUI'lE TO DC SO SHALL IMPOSE NOOBUGATION OR UI\!lILITY OF AllY KIND UPON THIOINSUfl.ER, iTS AGENTS OR REPRESEr(TATI\IES, A~<\ cis Communi1:y (, Insurance Services 220 South Ridgewood Ave. · P.O. Box 2412 Daytona Beach, FL 32115-2412 386-252-9601 . 800-877-2769 · Fax 386-239-5773 August 15, 2007 EARTHQUAKE MAGOON'S BAR 132 W PARK AVE #1 EDGEWATER FL 32132 RE: PROPERTY SCP0630807 10/27/06 to 10/27/07 Dear Mr. Stonecipher: We are enclosing an endorsement to the captioned policy. Please review the endorsement, and then attach it to your policy. This change amends your policy as follows. . EFFECTIVE 8/03/07 MORTGAGEE ADDED AS ADDITIONAL INSURED AND LOSS PAYEE. MORTGAGEE READS AS FOLLOWS: PARK PLAZA AT EDGEWATER P.O. BOX 915 EGDEWATER, FL 32123 As always, please do not hesitate to call me at 386-239-8841 if you have any questions regarding this or any other insurance matters. It is always a pleasure to work with you! Sincerely, D~A~ Account Manager EARTH-4/CC . ,;1' A Division of Brown & Brown of Florida, Inc. Policy Change Number 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Il 12 01 11 85 POLICY CHANGES POLICY NO. POLICY CHANGES EFFECTIVE COMPANY SCP0630807 08/03/2007 Western Heritage Insurance Company NAMED INSURED AUTHORIZED REPRESENTATIVE - ----- -- _._. -- -. --- -" - EARTHQUAKE MAGOON'S BAR 09070 COVERAGE PARTS AFFECTED PROPERTY CHANGES IN CONSIDERATION OF THE PREMIUM CHARGED, AT INCEPTION OF THE POLICY, IT IS HEREBY UNDERSTOOD AND AGREED THAT THE POLICY IS AMENDED AS FOllOWS: THE FOLLOWING LOSS PAYEE IS HEREBY ADDED TO FORM CP1218, LOSS PAYABLE PROVISIONS: PARK PLAZA AT EDGEWATER P.O. BOX 915 EDGEWATER, FL 32132 INTEREST - MORTGAGEE *******************ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED********************** pluLp I~ Authorized Representative Signature IL 12 01 11 85 Copyright,lnsurance Services Office, Inc.. 1983 Copyright, ISO Commercial Risk Services. Inc., 1983 Page 1 of 1 ,iIP '"' Park Avenue Homeowner's Association 132 West Park Avenue' Edgewater, FI 32132 City of Edgewater Planning Department 139 East Park Avenue Edgewater, Fl32132 RE: Earthquake Magoon's Bar Special Activity Permit Dear Sirs, This letter is being furnished as our notification that the Park Plaza Homeowners' Association has no objection to the City issuing a Special Activity Permit to Earthq.uake MagooJ for its annual one-day Oyster Roast and BBQ to be held on ;D~ u.) , . .:i?rfZJ~ 3/7 ja f' .'\ ( \ 1. ",--::;-. .lilf \. " S PRf:T AT, A f:TTVTTY I ',\ fUCC \\7 " REQUEST FORM ' / Surrounding Property Owners $25.00 Pre-Paid Flat Fee (please allow 5 business day for processing) To be completed bv Property Owner or Al!ent: Date of R;equest: ," " , Tax Parcel Number:.? -;7-: .:3'f -I,~~\o -r)7J io T $). ~ II - 3cf '- 1'( - DO 70 Check o~e below: L>oJ"Y""g" "-1-e.D :3~)(:+ 7VS-:J- -I q -(9) - cb 10 f rJj,"" 0 1. Adjacent only: 0 . 2. Radius: ~ Number of feet needed 500 (ie 100, 300, 500 ft) Owner or Agent Name:~r1r b 0. ~N e.- c i f/-l--( tL ?JF Sf oNec1; fJ(-(~( .' N 'f. . ." J..r' ..-- . Current Mailing Address: 13 l~ W \ P J11'~ k A-}' C' ( t ~.sc uJ A 1-e;e.. f L 3,.). J 2> l~ Phone Number;.3f{P tf d>J :3 y.-~~ " Email Address (required if information is to be sent in electronic format): Pl=."'g@ClTYOFE~GE~TERO~G / Owner or Agent SIgnature: i\,(~:A1....-11.-'\A:k V)1":;.j/L-;J.)'\.....iU'A:j/Jj'Date ,I ~ o?' . Iv:-\.......- Select Desired Format: Printed List (To be pick-up) Certified Printed List Required? (circle yes if needed) Yes If picking up a printed list, please circle which office you would like to pick up from: DeLand New Smyrna Beach Daytona Beach Orange City OR Check your selection from one of the Electronic Formats below. If an electronic format is chosen, it will be em ailed to the email address provided above. D Text (Tab Delimited) D Excel (.xls) D Lotus 1-2-3 (.wks) l' ~ _____ _ _ _ ~ [gj Dbase (.dbf).sflto4JL ~. +0 G,l Ty of~ t:.LlS<:l..-UA'f"(f'..- fr ( .4P~\f -e.. A-bbl- es~s Please read the disclaimer below and~'mltial. Request will not be processed without customer initials. DISCLAIMER: V olusia County Property Appraiser and staff are constantly working to provide and publish the most current and 'accUrate il}formation possible: No warranties, expressed or implied are provided for the data "erein, its use, or its interpretation. No responsibility or liability is assumed for inaccuracies or errors. Please govern yourself accordingly. Customer Initials: Forward Request to: Sandy Hulvey, Volusia County Property Appraiser's Office 123 W. 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U z a:: w 0 ~ a :2: a:: a :2: ....J Z a I-- z W J: a:: (f) 0 J: a:: J: a.. a <( a >- a:: ~ :2: w -, <( z a:: <( <( a <( w z z <( I-- a <( w ....J 0- () ::::i 0- -, 0 ;2 I-- -, Z a u z J: (f) ;:s :> 0 (f) C) u 0 <( w w ::> ::::i J: <( U 0 a:: a.. -, :2: z <( z <( C) z a:: ....J J: W a:: C) z (f) J: <( <( J: 0 ::::i a a:: w z >- z u.. w a.. w (f) a s: ....J >- W ~ :5 ::> J: w a a 0- z 0- 0 C) -, ....J ....J Z ~ a ....J w <( z z a:: C) ....J a:: <( :2: 0- U J: (f) I-- co co 0 -, u ~ <( w a:: a:: z ~ z w (f) a z u 0- a w a (f) (f) -, a:: u <( w a <( ::> w a ....J a >- z W ....J W ::> z a:: z a:: (f) u a (f) <( (f) is co z w z Z J: ....J a z a :2: z co ~ I-- ~ <( ....J :5 0 w ~ a:: z a C) ....J ....J ....J ....J ....J U C) C) a:: z a:: ~ s: w 0 C) a:: a:: a:: z co (f) J: W ~ a ~ C) z z (f) ....J ....J Z :5 :2: z ....J <( ~ ....J U U U w a ::> <( w z <( <( <( w ::> <( a a () z a I-- ::> ~ ~ a a ~ a :2: :2: :2: :2: :2: :2: z z z a 0- 0- 0- 0- 0- 0- a:: a:: a:: (f) (f) (f) (f) (f) (f) (f) I-- > > s: N AGENDA REQUEST Date: January 23,2008 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT February 4, 2008 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Re-appointment ofJamie Young to the Edgewater Animal Control Board. BACKGROUND: Jamie Young's term on the Edgewater Animal Control Board expired on January 26,2008. Jamie is willing to continue to serve on the Animal Control Board for an additional 3 years. Her new term will run through January 26, 2011. STAFF RECOMMENDATION: Staff recommends the City re-appoint Jamie Young to the Animal Control Board. ACTION REQUESTED: Motion to re-appoint Jamie Young to the Edgewater Animal Control Board. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NOX DATE: AGENDA ITEM NO. Respectfully submitted, 1I/..u.J..dL .0 /{Pl- ~v-- Michelle Grenham Animal Control Board Coordinator agenda request form Edgewater Police Department Animal Control January 17,2008 .(f& 3 ~ 'i' Il.--'~ I, Jamie Young, do hereby request to be re-appointed for ap(year-term to the Edgewater Animal Control Board. (-/&--05 Date nU5. I. LVVI I.LIIIII vLnunlL I~ u. 't, ~c.r r. iAD~ ,. APPLICATlON FOR APPOINTMENT TO CITY BOARDS AND COMMlTTEES NOM: JiIllJ(\ 't>uX~m rY1 Add,." 3520 VUI~ ~ m~) ~uJQJ.er Pc i3Z/4/ ~~hon.36frr;W:1.-<j1./4.3 Busino" Phon. . - -1 - /415 d _ Occup.tion C HeM CSfak fJ + - eaf[olc l1ffl}~ Are you a registered voter? Y5 Voting District ~ \t~c' ?-.YPS. l'h~ ~~~~5 Are you a resident of Edgewater? ~ How long? ~L/ 1 1;~\~\rolRf ~ ~ " , \ C\~ \ Is your principal pl.ace of employment in Edgewatet? If yes how long? MO . n r cd ~ CblM CcnS+-+O B . fl '.. C' brei' ~)\ tC. WrGJ'" €.+n37"\ "~H) _ ne y st~te your mterest In servmg on a Ity oa or commJtlee: ~U I O~ V UJ I xr:::::r:- H~, ~ill L\~Je, <:Sl\R~ct -hL+he O-K, T h(J.~ C00'\12.-:a~ State your ex~efie~CelqU8Iifications~!.~+ {)1J..JJ7.eI2 I /;;l. yetl.eS I/} -+.fu u!l I In 61-;-(/. '-Pre 7O-UcStt. a DLJ6/n-c8...s (j}A./heI2) 1/74<<:" ~ edJ71/flt -10 {; ,~twb cJWlje /f16'/ tf/;a NtOCe2k:J:;1J:1> . A,e you employed by the City?IDDo you hold public office?--.!\f 0 Htlt/!:{h-ei d At the present time, do you serve on any other Boards or committees? 1. Jr.... 1;( ~ ~L / I \IV ~tu;:;e'7~~ Cf7tlS/va c ftov; f1 teff/S'. If so, list each: Have you ever served on any boards or committees? ~ If so, list tach: (BOARD AND COMMITTEE MEMBERS MAYBE REQUIRED TO FILE WITH THE STATE. FINANCIAL DISCLOSURE FORMS EACH YEAR) 1-LEASE INDICATE HIE BOA-lIDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER _GENERAL EMPLOYEES PENSION BOARD _CITIZEN CODE ENFORCEMENT BOARD LIBRARY BOARD _CONSTRUCTION REGULATION BOARD ~RECREATION &.. CULTURAL SERVICES _ECONOMIC DEVELOPMENT BOARD Z PLANNING & ZONING BOARD _FIREFIGHTERS PENSION BOARD _POLICE PENSION BOAlU> _VETERANS PARK ADV. COMMITTEE Date~ {D1- ~.- e.. . -~ e - THE CITY OF EDGEWATER POST OFFICE BOX 100, EDGEWATER, FLORIDA 32132-0100 Mayor Michael L. Thomas District 1 Councilwoman Debra J. Rogers District 2 Vice Mayor Dennis A. Vincenzi District 3 Councilwoman Harriet E. Rhodes District 4 Councilwoman Judith R. Lichter City Manager Jon C. Williams City Attorney Carolyn S. Ansay City Clerk Susan 1. Wadsworth, CMC August 6, 2007 Dawn Buckingham 3320 Yule Tree Drive Edgewater, Florida 32141 Dear Ms. Buckingham, Thank you for submitting your recent application showing your interest to serve on our City Boards or Committees. A copy of your application will be retained in the appropriate files and as vacancies occur on a Board or Committee your application will be reviewed. The City Council and/or Board/Committee members may contact you for an interview or with questions pertaining to your application. The City Boards/Committee may make a recommendation to the City Council but it is the duty of the City Council to make that Board or Committee appointment. You will be notified if you are selected to serve on a Committee or Board. Again, thank you for your interest in helping to make our City a better place to live. Please, if you should have any questions or concerns regarding serving on any of the City Boards or Committees you can contact the City Clerk's office at 386-424-2400 ext 1101 and we will be happy to help you. Sincerely, Susan J. Wadsworth ,CMC City Clerk (B:adv boards acknowled) 104 NORTH RIVERSIDE DRIVE FAX-(386)424-2409 SUNCOM 383-2407 CITY CLERK-(386)424-2400ext 1101 Swadsworth@cityofedgewater.org APPLICATION FOR APPOINTMENT TO CITY BOARDS, AGENCIES OR COMMmEES 'NAME~~" GiS co ~. i0; 0.."'1- TI , -p 0 /Sox: "1.-""13 tJ euJ S1""\'1r,.."",) Pi $",,0 ADDRESS 'I "30~ Tro..vel e:s '"P~IY'1- Or) GJc:reu/a U?r, f I ~.~ . -'IN ~ )>"2 '""3{! 1 .- 0- HOME PHONE t.J"Z.)-~/(, BUSINESS PHONE 3"56 - <Z4h - ILlI b .!C OCCUPATION .>tulvA e- .. ..... ..~. "IM,. ',.~ .... Are you a resident of Edgewater Y c "'.) long If "(eocs Is your principal place of employment in Edgewater? t1 0 if yes how long? Briefly state your interest in serving on a City board, agency or committee: ~ o<<-er a... J..e I C:O~ 0.....-1. e.c...Ol"loyM'-c ~t> l::. S How '" Y t:J v V'-~ 7er<::.o rr 5 ho-"<"f1, ~r Stateyourexperience/qualifications -ZOD, Ma.i-1 'aVid P-i5k ~ciCJa / Crt::...~clc~J -O'iS<:.-c. J11c<JOI';"'~ '''''I U>,MfiJ-6ef" Sc...' ~/I(-e a,.",J -;::;V\~r~ -ci 0>"\ kc /..r.D 1<:>5 'f I ,.......e.y&'\ l".e r 'Vo (VS'ic... ~Vt'lt:lf j)e~~ro. -(:lL 6"1ccubve (l)..,...,.,...; -the.. Are you a registered voter? Y e~ Are you employed by the City? ~ 0 Do you hold public office? ,J <) At the present time, do you serve on any other Boards, Agencies, or committees? Yf!l5" If so, list each: 'J4J{~; a.. t:)eJMOc,( 4-...(::')c. b€C!.v-c7 v ( (D,.vI",. ;-t-c--e~ AA a.f= Have you ever served on any boards, agencies, or committees? NOlf so, list each: (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER 1-ANIMAL CONTROL BOARD 2- CITIZEN CODE ENFORCEMENT BOARD ~CONSTRUCTION RE~ULATION BOARD .J-ECONOMIC DEVELOPMENT BOARD LFIReFIGHTERS PENSION BOARD I ~ GENERAL EMPLOYEES PENSION BOARD 'Z-UBRARY BOARD :tRECREATION & CULTURAL SERVICES ..2.PLANNING & ZONING BOARD 'L.POLlCE PENSION BOARD ~VETERANS PARK ADV. COMMITTEE .-4'" .:L---IU~03- J4ro-- ~ 11-07-06 P03:2~. IN .THE CITY OF EDGE WATER POST OFFICE BOX 1 OO-EDGEWATER, 'FLORIDA '32132-0100 . APPLIcATION FOR APPOmTMENT~' CITY BOARDS OR. COMMITTEES, , "NAME' -00(\ , .W,,",',+AK'if , .J\nDRESs3) 2~\ ""P~ ",e+V-e -e. J)r tJ5~ 1..-.)0- -t--v- i-\ ~ c I 'if HOME PHONE . 4o<t - S 570. BUSINESS PHONE Z S "Z.. '7'7... '7 Z- 'OCCUPATION yYlllI\J"t SV Are you a resident of Edgewater ~ How long &, va> NO . . . . Is your principal 'place of 'employment ih Edgewater? . if y~s how long? . .~r~~fly state your interest in ~~rvihg on a City board or " committee: ~. ~1:..\lI>9\'~ ~"\>\J"\"' ~\\-\-.... ~~6~ l>->c..-\--vA~~""",\ f)h~\.w state your experience/qualifications I'lL ';;\-. &~ V\(.c...I.>-\~ '. ~\-". 6.......\"^~\ 'S~(,\"t-t:- Are you a registered voter? y~s .Are you elJlployed by the City? ('JUDo you 'h'ol~.pubiicoffice? t-J,o .At the preseht ~ime~ dqyou serve on any other Boards or committees? N () If so, list each: Have you eve~ served on any' boards, agencies, or committees? list. each: N<:) lfso, . (BOARD AND COMMITTEE MEMBERS MAY BE. REQUIRED TO FILE WITH THE STATE, FINANCJ:AL . DISCI.<)SURE FORMS .nCH YEAR) , ." PLEASE. INDI~TE BOARDS Oll. COMMITTEES YOU , WOULD LIKE. TO SERVE ON AND RANK THEM ACCORDING. TO CHOICE BY NUMBER , . ~'MAr.CONTROL BOARD' _CITIZEN CODE ENFORCEMENT BOARD . . _____GENERAL EMPLOYEES PENSION, BOARD . ," ~LIBF,ARY BOARD . _____RECREATION & CULTURAL SERVICES _____PLANNING & ZONING BOARD. _____POLICE PENSION BOARD _____VETERANS PARK ADV. COMMITTEE , ' _____CONSTRUCTION REGULATIQN BOARD _____ECONOMIC DEVELOPMENT BOARD ~FIREFIGHTERSPENSIONBOARD . ' " 'Sl'GNATU~~~ W~. DATE: SEE REVERSE IDE FOR BOARD AND COMMITTEES LISTINGS (2-10-03) ,,1 bl o,k. .~e. -....... ,. 0- THE CITY OF EDGEWATER POST OFFICE BOX 100, EDGEWATER, FLORIDA 32132-0100 Mayor Michael L. Thomas District 1 Councilwoman Debra J. Rogers District 2- Vice Mayor Dennis A. Vincenzi District 3 Councilwoman Harriet E. Rhodes District 4 Councilwoman Judith R Lichter Interim City Manager Jon Williams City Attorney Paul Rosenthal City Clerk Susan J. Wadsworth, CMC ~ovemberl0,2006 Patricia and Don Whitaker 3124 Pine Tree Drive Edgewater, Fl. 32141 Dear Mr. And Mrs. Whitaker, Thank you for submitting your recent application showing your interest to serve on our City Boards or Committees. A copy of your application will be retained in the appropriate files and as vacancies occur on a Board or Committee your application will be reviewed. The City Council and/or Board/Committee members may contact you for an interview or with questions pertaining to your application. The City Boards/Committee may make a recommendation to the City Council but it is the duty of the City Council to make that Board or Committee appointment. You will be notified if you are selected to serve on a Committee or Board. Again, thank you for your interest in helping to make our City a better place to live. Please, if you should have any questions or concerns regarding serving on any of the City Boards or Committees you can contact the City Clerk's office at 386-424-2407 and we will be happy to help you. _-' Sincerely ~. Susan J. adsworth City Clerk 104 NORTH RIVERSIDE DRIVE FAX-(386)424-2409 SUNCOM 383-2407 MAYOR'S OFFICE-(386)424-2407 Mayor@cityofedgewater.org .~ . 11-0"f1c 'P"~ . . '. . . I. ;-v~u uj:2E; I!V '.THE CITY OF EDGE WATER . . POST OFFICE BOX 1 OO-EDGEWATER, FLORIDA '32132-01 DO '. , . APPLICATION FOR APPOINTMENT'l'O CITY . BOARDS OR" COMMITTEES, ~ /1df/~ MliLiaKu- , .' , "~DRESS0l~L/.' ~UUL~ M. HOME. PHONE 109-SS9D,. BUSINESS PHONE 3P& -d'}Y-c3-SlJ9' . OCCUPATION d.S. fJlJri/a.fJ Sf/ /-;.1 /(('~ /. . Are you a resident. of. Edgewater~~ How 10ng;;:!p~",,-< Is your principal 'place of 'employment ih Edgewater? ~ . if yes how long? . Bri,efly state your int.erest in serving on a . City board or . ,Are you e~ployedby the Ci ty?/UJDo you 'h'014 ,P~blic 'office? M At the preseht ~ime, dQYou ser~e on any other Boards or cofumittee~? M If so, list each: Have you eve~ served on any boards, agencies, or committe~s?IW If so, list. each:' . (BQ.ARD AND COMMITTEE MEMBERS MAY BE. REQUIRED. TO FILE . WITH THE. STATE, FINANCIALDISCL()SUREFORMS:EACH YEAR) " . . , PLEASE INDICATE BOARDS OR COMMITTEES YOU WoULD LIKE. TO s~nVE ON AND 'RANl'THEM ACCORDING. TO caOI~ BY NUMBER. . bI~CONTROL BOARD' ---,--CITIZEN CODE ENFORCEMENT BOARD _____CONSTRUCTION REGULATION BOARD _____ECONOMIC DEVELOPMENT BOARD _____FIREFIGHTERS PENSION BOARD _____GENERAL EMPLOYEES PENSION BOARD . ....:..--LIBl\ARY BOARD' ~RECREATION & CULTURAL SERVICES _____PLANNING & ZONING BOARD _____POLICE PENSION BOARD . . _____VETE~S PARK ADV. COMMITTEE SIGNATURE SEE REVERSE DATE: 11/7/ bit; LISTINGS (2-10-03) f} e -"",- ~ A ~ .;; e THE CITY OF EDGEWATER POST OFFICE BOX 100, EDGEWATER, FLORIDA 32132-0100 Mayor Michael L. Thomas District 1 Councilwoman Debra J. Rogers District 2-Vice Mayor Dennis A Vincenzi District 3 Councilwoman Harriet E. Rhodes District 4 Councilwoman Judith R. Lichter Interim City Manager Jon Williams City Attorney Paul Rosenthal City Clerk Susan J. Wadsworth, CMC ~ovennber 10,2006 Patricia and Don Whitaker 3124 Pine Tree Drive Edgewater, Fl. 32141 Dear Mr. And Mrs. Whitaker, Thank you for subnnitting your recent application showing your interest to serve on our City Boards or Connnnittees. A copy of your application will be retained in the appropriate files and as vacancies occur on a Board or Cormnittee your application will be reviewed. The City Council and/or Board/Connnnittee nnennbers nnay contact you for an interview or with questions pertaining to your application. The City BoardslConnnnittee nnay nnake a reconnnnendation to the City Council but it is .the duty of the City Council to nnake that Board or Cormnittee appointnnent. You will be notified if you are selected to serve on a Connnnittee or Board. Again, thank you for your interest in helping to nnake our City a better place to live. Please, if you should have any questions or concerns regarding serving on any of the City Boards or Connnnittees you can contact the City Clerk's office at 386-424-2407 and we will be happy to help you. _--. Sincerely ~. Susan J. Wadsworth City Clerk 104 NORTH RIVERSIDE DRIVE FAX-(386)424-2409 SUNCOM 383-2407 MAYOR'S OFFICE-(386)424-2407 Mayor@cityofedgewater.org 4/12/2007 12:49 PM FROM: Fax TO: 4242409 PAGE: 002 OF 002 APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMJ1TEES lI1le hue A /..@#/fC7"vy IdressJa d.y ~./7 #U//7 ///?/V,e-- tll1ePhone J/d'" 7,f'/7 BusinessPhone J/5/.-J-J, ),';' CUpabon e you a registered voter! # 5" e you a resident of Edgewater? >>~ Voting District 9/ y U ./V-=, r- How long? L~./T ...) fOur principal place ofcmployment in Edgelvuter'? Ps- 'l:S how long? b J/?f efly state your interest in serving on a City board Ot committee: :'///1/7i1A/,/ ~ j'A/i/RLV/7/A/;:r:: / //./}J.(~ ./i bLib'V/.A/p.h1/1/L~ - ., ~~L'SJ' /.V,CV#"l teyourexperiencefquaJifications / HA/R- -.r,.P.c~ .JL'v./rfiC y~/?S O~&~v'-"" U//;,2l .0'c ~#~./? W/./// L?~/fJ-:PEfr ~ v'~.:;r 64]7A? ;:cVV&V~~.;v.5-&ft/,,)# A$Y#e-; - h'-:'- P(V..-c/c~- 7"..~ t,.-'''',,;;r' A/ vR/;;Y~4/,,.,A/ CL/A ~ you employed by the City?A1L..no you hold public office? A/ /J the present time:, 00 you serve on any other Boards or oommittees? .M d o,list each: ie you ever served on any boards or committees? ..A/ /J 0, list each: lARD AND COMMlTfEE MEMBERS MAYBE REQUlRED TO FILE WITH THE STA TE, IiANCIAL DISCLOSUJU: FORMS EACH YEAR) EASE INDICATE THE BOARDS OR COMMIITEES YOU WOULD UKE TO SIt:RVE ON D RANK THEM ACCORDING TO CHOICE BY NlfMBE~ .ANlMAL CONTROL BOARD .l:- _GENERAL EMPLOYEES PENSION BOARD CITIZEN CODE ENFORCEMENT BOARD .L LIBRARY BOARD .CONSTRUCTION REGULATION BOARD _RECREA TJON & CULTURAL SERVICES ECONOMlC DEVELOPMENT BOARD PLANNING & ZONING BOARD FIREFIGHTERS PENSION BOARD _POLICE PENSION BOARD _VETERANS PARK ADV. COMMITTEE ~~DG d~ Dllte J/dtj/~tf'~ 7 THE CITY OF ED GE WATER POST OFFICE BOX 100-EDGEWATER, FLORIDA 32132-0100 APPLICATION FOR APPRffiNlffi'eE~g lfH> ~~ BOARDS, AGENCIES OR COMMITTEES NAME ~ ill /7) PO D7 ADDRESS 337 Scnort?fJt'r /j-t/e-nt/<-. HOME PHONE <Ycl7 - R SS7 BUSINESS PHONE Jz/ /J OCCUPATION re 'f,' r~d Are you a resident of Edgewater I-C~' How long ~ 0/ e,"" ".. < / Is your principal place of employment in Edgewater? if yes how long? Briefly state your interest in serving on a City board, agency or committee:;;" 7),L ~ /1/2-~'')hc;.;:.;'~R /?..a:-~.... ~ ',/ .... . )f;',' ':'-'. , "F~do 1 ?a;;"ltUL~u-.) ~ hvZh':~i~ ~ ,~ .h>dk-hu~ -ti k 1 ~~A~U- ~ bv\/ ~-t' ~ ~ State your experience/qUai~i~q;~:Btg~s~ z1.1 d.Cll~ j;~/~G:e~, ~~~th-~ Y~~1nL7 ik~Hi!?:~~ -oiL'U7rJ O/n~rivrdi~thJ trJ - -z;-~ .,..0~"r;-<'i'~ ~';'- r~ ~ e you a registered voter?, . ":i7;<"':$./;)i~~~;"A--t.....~,.az.. "'~i. . ., -.'... Are you employed by the CitY?~Do you hold public office? ~ ~~~~~t~:~;e~i~ei %6FY~r~~;~'fZt~~gtt~~Y.;'?H:~IB8'~r:cisr Agencies, or . ,'"<t". r ',,' ~~ PLEASE INDICATE BOARDS, AGENCIES OR Ca.lMl:TTEES YOU WOULD LIRE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER L ANTMAL CONTROL BOARD _____CITIZEN CODE ENFORCEMENT BOARD _____GENERAL EMPLOY~ES PENSION BOARD _____LIBRARy BOARD _____RECREATION & CULTURAL SERVICES _____CONSTRUCTION REGULATION BOARD _____ECONOMIC DEVELOPMENT BOARD FIREFIGHTERS PENSION BOARD SIGNATURE ~~ ~__ ** SEE REVERSE SIDE R LISTING BOARDS, _____PLANNING & ZONING BOARD _____POLICE PENSION 'BOARD _____VETERANS PARK MV. COMMITTEE DATE: $' ~ ;)I-<MJ AGENCIES AND COMMITTE * ( v 1-11-00) 04-05-02A10:39 RCVD L_J C, -' s--ti \ II f\~ S -r<-=/ It-r~ f"\1 SSOff-;: , > . , '1. -/1/_ ".~. ':L.L.:..V ,~~'.(""--' ."--. THE CITY OF EDGE WATER POST OFFICE BOX IOO-EDGEWATER, FLORIDA 32132-0100 APPLICATION FOR APPOINTMEN';UPOJ't\~Q tJl 8: 00 BOARDS, AGENCIES OR COMMITTEES NAME E.. V A (EVE) C. LA Y ADDRESS J;;( I 5 RfJ 'I A L PA L M DR HOME PHONE f), 7 - 5.35.3 BUSINESS PHONE OCCUPATION R E T / R € 0 Are you a resident of Edgewater YES How long /3 Y R_\ Is your principal place of employment in Edgewater? if yes how long? Briefly state your interest in serving on a City board, agency or committee: ~o.~-' /?uUId. ~ ~';r~;:~~.~~ .~~~ ~<"~'.f>~~:.~~ -~-1~fL, ~ ~~ . .r' + ~ "f:~ State your experience/qualifica'tions Are you a registered voter?' ys~ '/'-,,-"- .' Are you employed by the CitY?~DO;~r.Ou hold p~blic office? Va At the pre sent ,.;ti.Ill~ ", dO~:y'ou<s'E;htr~'~~8it~~Ry::r6;t}:rei;:B~ ar~s/' Agenc i e s ~ commi ttees? l{i/ij"<if~s6;' fist"'~a'dhy,.,.;k'''.'''''''''' ~"",h"...,!,.., / or .,' ~', '>" :.....-~.:~~,;::0ti/ :/i Have you e~er serveai:i~ii.~}~P:~P;Ja8ards, If so, list'teach: . .,'i.;i): ,~.,,:~';{?)ii,' agenci.~s,!. or commi ttee's?_ ~~}ii~:.,;;:.'{:~ ~;:,:.~~:. ._~;'F;F ".J'" ....,. .'" '^~"-~'t-- ,...~, ~.,....~)~'"r._;._';;;. ~ '.: (. '.j) ~\ .~~ . -J): f .-... (BOARD, AGENCY AND COMMITTEE';'MEMB,E};~~.",!'fAY'l'BE"REQUlRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE: BOARDS, AGENCIES OR COMMl:TTEES YOU' WOULD LntE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ~ ANIMAL CONTROL BOARD _____GENERAL EMPLOYEES PENSION BOARD _____LIBRARy BOARD _____CITIZEN CODE ENFORCEMENT BOARD _____CONSTRUCTION REGULATION BOARD _____RECREATION & CULTURAL SERVICES _____PLANNING & ZONING BOARD _____ECONOMIC DEVELOPMENT BOARD FIREFIGHTERS PENSION BOARD SIGNATURE '?-::';~ J ~~ U SEE REVERSE SIDE FOR LISTING BOARDS, _____POLICE PENSION BOARD _____VETERANS PARK ADV, COMMITTEE DATE: ~ -.;?7-tJ{) AGENCIES AND COMMITTEES.. (REV'l-11-00) 04-05-02Al0:36 RCVD S+ " .II i" .f.t <{CJ d..uJ1 /.c::..- _ It j JU {t.-_u-,;:;;b- ;)./ {/ -() - ~., . '- U'}-U'i-U"'klu;..:", .1l..V!J APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMITTEES ,-. Name L'/NtJ M. BL.AC.K Address ~3.;l.q UrJX T'I -rf~.EE -:r:, R... Home Phone 3~{p - L/ ~7 - 3'35"0 Business Phone 38w - 73 'f - 7/90 )( ;)..0051 Occupation VOL-US/A CcuNT'I Sc..HoOL-S'" <:::::i 15> I ROLlTjf\J~ Are you a registered voter? 'IES Voting District Y- Are you a resident of Edgewater? 'I t= :S How long? l..f- 'I R.~ Is your principal place of employment in Edgewater? NO J::> (hA N]) If yes how long? Briefly state your interest in serving on a City board or committee; . -fa 8E""t'1,v ~CIIN.. "I- PRo])j)~/:u.~ rnnnb,g ,t+ I'J/ '! cd-:; State your experience/qualifications .x hC(AN1 /J/A1-rud... do()<;. m;; ~{} liFe... -I ~o,eJacL -rote. A. P,:,blt~ tt-h /,.((1 -fVtl. ~~ ()~ - In '..,tiLL -Fi~1d.- jCL'nJlcL ~ oL'IKRSr.p-/~o(. 4 fU-'Z-{..eMC~ . Are you employed by the City? ~Do you hold public office? NO At the present time, do you serve on any other Boards or committees? NO If so, list each: Have you ever served on any boards or committees? "" e: s Ifso, list each: Ci4:tL-,b r-.r:rJJJ... RHODE" .I:.S~Af\J]) (BOARD AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ~~P.lJ&1t\lr,,<iO~Q~~~~ _CITIZEN CODE ENFORCEMENT BOARD _GENERAL EMPLOYEES PENSION BOARD ~ LIBRARY BOARD ~CONSTRUCTION REGULATION BOARD _RECREATION & CULTURAL SERVICES _ECONOMIC DEVELOPMENT BOARD _PLANNING & ZONING BOARD FIREFIGHTERS PENSION BOARD _POLICE PENSION BOARD _VETERANS PARK ADV. COMMITTEE S;g"",u,,~ .~~ (REVISED (2-1 4) Date ~ ~ J ;)..(J"{J 7 .; ., , . Lynn M. Black 332~ Unity Tree Drive "~dgewater, FL 32141 .;I< Phone: 386-427-3350 Email: rblack27@cfl.rr.com Positioned myself as a highly-productive, solutions-focused team player who can manage multiple activities. Skilled in planning, organization and data management deadlines. EXPERIENCE Oct 2005 - Present SCHOOL BOARD OF VOLUSIA COUNTY - STUDENT TRANSPORT A nON SERVICES Office Specialist III - Positioned myself as a multi-task specialist with full knowledge of GIS /Routing and direct experience in supporting area managers and schools with transportation needs through-out the year. * Continued to increase the confidence of management to take on increased responsibility: - Area Specialist for transportation needs - Implement and coordinate school bus routing tasks according to departmental and school board policies and procedures - Coordinate and implement procedures to maintain all records pertaining to routing services - Assist in the training of personnel regarding computerized transportation applications - Assist with the update, maintenance and error correction of the dynamic and static maps - Coordinate preparation and implementation of a system to ensure accurate student census information is current for provision to Student Transportation Services and School Attendance Area Services personnel on a regular basis - Assist with the application of geographical boundary changes in regard to strategic planning and evaluation * Manage the coordination processes and all records and reports pertaining to the upload process of transportation routing data to the internet, as well as provision of routing reports to schools and various student transportation personnel * Perform other related duties as assigned by the Geographic Information Services Manager 1988 - 2003 NARRAGANSETI ELECTRIC (a National Grid Company) - Providence, RI Senior Field Engineering/Support - Established a IS-year record of productivity in supporting regional mapping operations to plot and grid all utility assets in the State of Rhode Island: * After one year in serving as a customer service rep, receiving inbound calls from customers regarding hookup, disconnects, and payment matters, selected to head up a team for this system-wide mapping project: - Served as team leader, Certified AutoCAD Operator and trainer over a 6-person team; traveled in the field to sketch maps; returned to office to use AutoCAD to build (GIS) models of the power grid - Conducted field audits to identity changes to utility infrastructure; prepared modifications for work order closeouts and maintenance of the graphics system; created/tracked statistics to support Engineering - Attended corporate meetings to recommend changes in GIS to improve ease of use and accuracy; part of team that positioned final phase of contract for ship to sub-contractor in India * Simultaneously served in two critical support roles: - Emergency lock-down team: During storms, coordinated outside crews from substations; supported engineers and power plant operators, as a mapping specialist, to locate outages and rerouting solutions - Dig Safe Field Team: traveled in the field to construction site locations, operated detection equipment and marked underground power lines for construction contractors; conducted audits of construction jobs 1995 - 1999 THE HOME DEPOT - Warwick, RI Special Services Associate * Worked nights and weekends simultaneous to above position in key customer support role to (I) handle customer returns, install orders, maintain vendor relations, expediting orders and schedule deliveries; and (2) handle escalated complaint and challenging persons. Also, served as Backup Front-End Supervisor REFERENCES A vailable upon request t).... (i)'. ....'.' . '-. ".. I.. - _ ". f 'l , .. ,; -- :.. , e i THE CITY OF EDGEWATER POST OFFICE BOX 100, EDGEWATER, FLORIDA 32132-0100 Mayor Michael L. Thomas District 1 Councilwoman Debra 1. Rogers District 2 Vice Mayor Demiis A Vincenzi District 3 Councilwoman Harriet E. Rhodes District 4 Councilwoman Judith R. Lichter City Manager Jon C. Williams City Attomey Carolyn S. Ansey City Clerk Susan 1. Wadsworth, CMC April 4, 2007 Lynn M. Black 3329 Unity Tree Drive Edgewater, Florida 32141 Dear Ms. Black, Thank you for submitting your recent application showing your interest to serve on Qur City Boards or Committees. A copy of your application will be retained in the appropriate files and as vacancies occur on a Board or Committee your application will be reviewed. The City Council and/or Board/Committee members may contact you for an interview or with questions pertaining to your application. The City Boards/Committee may make a recommendation to the City Council but it is the duty of the City Council to make that Board or C:ommittee appointment. You will be notified if you are selected to serve on a Committee or Board. Again, thank you for your interest in helping to make our City a better place to live. Please, if you should have any questions or concerns regarding serving on any of the City Boards or Committees you can contact the City Clerk's office at 386-424-2407 and we will be happy to help you. Sincerely, . ~~- Susan J. Wadsworth ,CMC City Clerk (B:adv boards aclmowled) 104 NORTH RIVERSIDE DRIVE FAX-(386)424-2409 SUNCOM 383-2407 CITY CLERK-(386)424-2400ext llOl Swadsworth@cityofedgewater.org AGENDA REQUEST Date: Januarv 24.2008 PUBLI C HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT Februarv 4. 2008 CONSENT OTHER BUSINESS ITEM DESCRIPTION Appointment to Oversight Committee for Public School Facility Planning. BACKGROUND The First Amendment to the Interlocal Agreement (ILA) for Public School Facility Planning was executed on July 1, 2007. Per the lLA each municipality must appoint a citizen member to serve on an Oversight Committee. The Committee shall monitor the implementation of the ILA, including the school concurrency system. The Committee shall meet at least annually. RECOMMENDATION Staff recommends appointing Gigi Bennington to the Public Schools Facility Planning Oversight Committee. ACTION REQUESTED Motion to appoint Gigi Bennington to the Public Schools Facility Planning Oversight Committee. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO x DATE: AGENDA ITEM NUMBER: Darren Lear Development Services Director AGENDA REQUEST C.A. #2008-021 Date: January 29. 2008 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS 02/04/2008 ITEM DESCRIPTION: Animal Shelter Facility- Rejecting all proposals submitted for the Public Safety Boulevard site and authorization for Requests for Proposals on the Mango Tree Drive site and for Requests for Proposals for the new Wastewater Collections building. BACKGROUND: Advertisements for Invitation for Request for Proposal (#08-AS-Ol) City of Edgewater Animal Shelter, located on Public Safety Boulevard were placed in the Orlando Sentinel and Daytona News- Journal on October 28,2007 with responses due by December 4,2007. The Committee reviewed the submitted Proposals and determined that McMahon Construction and Hall Construction were the two firms for final negotiations. Pursuant to Council action during the January 28,2008 Council meeting and the determination for a new site on Mango Tree Drive, staff needs to reject all proposals currently submitted for the Public Safety Boulevard and re-advertise for Requests for Proposals for the new location and additional Requests for Proposals for the new Wastewater Collections building. STAFF RECOMMENDATION: Staff recommends rejection of all proposals submitted for the Animal Shelter Facility located on Public Safety Boulevard and authorization for Requests for Proposals on the Mango Tree Drive site and proposals for the new Wastewater Collections building. ACTION REOUESTED: Motion to approve the rejection of all proposals submitted on the Public Safety Boulevard site (#08- AS-O 1) and authorize staff to prepare new Requests for Proposals for the Animal Shelter to be located at the Mango Tree Drive site and Requests for Proposals on the new Wastewater Collections building. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: J~ ~/ lick C. Corder Director of Leisure Services ~'JdA1'J~ Robin L. Matusick -c--- Paralegal L rlm TENT A TIVE AGENDA ITEMS FEB 18 (items due Thurs 02/07) PRESIDENTS' DAY HOLIDAY! CANCELED MARCH 3 (items due Thurs 02/21) 1) 1 sl reading - Occupational licensing issues 2) Resolution for Purchasing Policies & Procedures 3) Appeal of Vested Rights Determination - SeaEdge Patners (2 appeals) MARCH 17 (items due Thurs 03/06) 1) 2nd reading - Occupational licensing issues 2) Departmental Status Reports APRIL 7 (items due Thurs 03/27) APRIL 21 (items due Thurs 04/1 0) 1) Departmental Status Reports MAY 5 (items due Thurs 04/24) MA Y 19 (items due Thurs 05/08) 1) Departmental Status Reports JUNE 2 (items due Thurs OS/22) JUNE 16 (items due Thurs 06/05) 1) Departmental Status Reports JUL Y 7 (items due Thurs 06/26) JULY 21 (items due Thurs 07/10) 1) Departmental Status Reports AUGUST 4 (items due Thurs 07/24) AUGUST 18 (items due Thurs 08/07) 1) Departmental Status Reports SEPT 1 (items due Thurs 08/2 I) LABOR DAY HOLIDAY! RESCHEDULE SEPT 15 (items due Thurs 09/04) I) Departmental Status Reports OCT 6 (items due Thurs 09/25) OCT 20 (items due Thurs 10/09) 1) Departmental Status Reports NOV 3 (items due Thurs 10/23) NOV 17 (items due Thurs 1 1/06) I) Departmental Status Reports DEC 1 (items due Thurs I 1/20) Agendas - Tenlative\aitems030308 Rev. 01/29/08 DEC 15 (items due Thurs 12/04) I) Departmental Status Reports UNSCHEDULED UPCOMING HEARINGS - PLANNING DEPART APPS RECEIVED 1) Massey - annexation (AN-~ 2) Water/Reclaimed Site - 19 scale comp plan amend & rezoning 3) SeaGate - Edgewater Lakes Phase II PUD Agreement 4) Restoration 442 DR! -- approx 5,000 acres 5) SeaGate - Edgewater Lakes, Phase IB & IC - amendment to PUD 6) Coastal Oaks - Haynes sm scale comp plan amend 7) Rezoning, Jones/Putnam - 1 acre @ 1155 Old Mission Road (RZ-0515) 8) Rezoning, Jones/ ASD Properties - 110.66 acres - PUD (RZ-0508) 9) Hickey Residential (RZ-0505) 10) 2nd R, Ord #2006-0-17, Carder/Falcon rezoning, (RZ-0519) .24::i: acres s/w corner of Falcon A venue & Mariners Gate Court as R-4 (Multi-Family Residential) cont from 6/19, 6B 11) }"I R, Ord. #2007-0-, 442 rezonings 12) Washington Park preliminary plat approval DEVELOPMENT SERVICES (PLANNING) DEPARTMENT PROJECTS 1) Subdivision Architectural Design Standards 2) US #1 Corridor Guidelines 3) Capital Improvement Element 4) Recreation/Open Space Element 5) Capital Improvement Plan Agendas - Tentative\aitems030308 Rev. 01/29/08