02-05-2013 CITY OF EDGEWATER
LIBRARY BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of this Board shall be the Library Board of the Edgewater
Public Library, Florida, herein referred to as the Library Board.
ARTICLE II: Purpose and Intent
The purpose and intent of these By-Laws is to set forth a uniform set of
procedures whereby the City of Edgewater Library Board may regulate this manner in
which it elects officers, conducts meetings, and otherwise carries out its functions. The
By-Laws will serve as a guideline in handling all affairs pertaining to the Edgewater
Library Board and to promote the interest of good library services in cooperation with the
County of Volusia.
ARTICLE III: Membership
A. Voting Members and Appointments
1. The Library Board shall have five (5) voting members. Each member
shall be appointed by City Council for a term of three (3) years and shall
be subject to removal as set forth by Council. The terms of appointment
shall be staggered.
2. A quorum shall consist of three (3) members. All recommendations and
actions shall require affirmative vote of a majority of the members present.
1. Prior to appointment, prospective members shall submit a City
application, stating therein a brief synopsis of their education, experience
and reason for their interest in serving on the Library Board.
2. To be eligible for appointment, a prospective member shall be a resident
of the City of Edgewater.
3. No member of the Library Board shall receive compensation for their
service, provided however that member may be reimbursed for out-of-
pocket expenses as approved by the City.
4. The Library Board shall provide a written recommendation to City
Council for the appointment of a vacant seat or re-appointment of a Board
member; all current applications shall accompany the request.
B. Vacancies
1. During the term of appointment, should a member of the Library Board
change residence to the extent he or she would not be eligible for
appointment to the Library Board, the member shall forfeit the office and
it shall be deemed vacant.
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2. If a member is absent for one (1) Regular meeting, during any calendar
year without being excused, said member shall forfeit the office and it
shall be deemed vacant.
3. City Council may remove any member of the Library Board from office at
any time.
4. Any vacancy during the unexpired term of office of any member shall be
filled by City Council. The vacancy shall be filled as soon as practical
after it occurs.
C. Voting Conflicts
1. No member of the Library Board shall vote upon any matter, which would
inure to his or her special private gain or loss, or any principle by whom
he or she is retained, or by any relative or business associate.
2. No member of the Library Board shall appear for or represent any person
in any matter before the Library Board other than him or herself No past
member shall appear before the Library Board except when representing
him or herself or a period of twelve (12) calendar months after his or her
service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1. The Chairman shall serve as the presiding officer at all meetings and
hearings of the Library Board and appoint any committees from the
Library Board membership that are deemed necessary.
2. The Chairman shall be elected by a majority of the voting membership at
the first Regular Board meeting each year for a one (1) year term. The
Chairman shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the Library Board from among its
regular members in the same manner as the Chairman and shall be eligible
for re-election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the
Chairman and at such times shall have the same powers and duties of the
Chairman.
3. In the event of death, resignation, or removal from office of the Chairman,
the Vice Chairman shall perform the various duties until such time the
Library Board shall elect a new Chairman and Vice Chairman.
C. Other Presiding Officers
Members of the Library Board may select an additional member to preside
over the meeting(s) in the absence of the Chairman and Vice Chairman.
D. Recording Secretary
The recording secretary shall be elected by the Library Board from among its
regular members in the same manner as the Chairman and Vice Chairman.
E. Board Coordinator
1. The board coordinator shall be provided by the City and be a City
employee.
2. The board coordinator shall prepare and distribute agendas,
correspondence and minutes and shall establish and maintain files to
ensure they are properly kept. All recorded meeting tapes shall be
provided to the City Clerk for safekeeping. A copy of the minutes of all
meetings shall be sent to the City Council, the Director of the Volusia
County Public Libraries and to the Edgewater Library.
3. Any correspondence prepared by a member of the Library Board shall be
provided to the board coordinator for distribution to the Library Board
members.
F. Professional Support
The City shall provide professional support to the Library Board as may be
necessary.
ARTICLE V: Meetings/Hearings
A. Regular Meetings
Regularly scheduled meetings of the Library Board shall be held the first
Tuesday of the month at the discretion of the Chairperson at least once in
twelve months.
B. Special Meetings
Special meetings or hearings of the Library Board may be called by the
Chairman.
C. Requirements
All meetings shall be open to the public, provide due public notice, follow
Roberts Rules of Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The Library Board shall exercise the following powers and duties:
1. Encourage gifts for the library.
2. Work actively for the improvement of all libraries by supporting library
legislation in the state and nation.
3. Attend Board meetings regularly. Representatives of the Board should
attend Friends of the Library meetings.
4. Become familiar with what constitutes good library service by reading and
attending meetings concerned with library development.
5. Support the provision of the library concept between the City and County
of Volusia.
ARTICLE VII: Amendments
The By-Laws may be amended at a regular or special meeting of the Library
Board, provided that an affirmative vote of the majority of the members present is
obtained and approved by City Council.
Adopted by the Board this 5th day of February , 2013.
.rry Middl,ton, Chairperson
Attest:
isa loomer, Board Coordinator