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10-17-2000 .. '~ "-" """" .. Edgewater Firefighters' Pension Fund Regular Meeting Tuesday, October 17, 2000 6:30 p.m. Call to Order: A Regular Meeting of the Edgewater Firefighters' Pension Board was called to order on Tuesday, October 17,2000 by Chairman Jollie at 6:35 p.m. in the Training Room of Fire Station #57. Members present were: Chairman Jim Jollie, Ms. Laura Reilly and Lt. Jill Klem. Mr. Gary Butt and Mr. Marty Tse were recorded as absent. Also present were Chief Tracey Barlow and Ms. Sondra M. Pengov, Recording Secretary. Minutes: The minutes of the July 18,2000 meeting were presented for approval. A motion to approve the minutes as submitted was made by Lt. Jill Klem with a second from Laura Reilly. The motion CARRIED 3-0. Old Business: Updated Summary Plan Draft Review: Chairman Jollie expressed concern with the correctness of Section C. Earlv Retirement Eligibilitv and Section D. Amount of Earlv Retirement Benefit. Chairman Jollie said he will confirm the wording of these sections. Discussion followed regarding the definition of a reduced monthly benefit beginning immediately upon retirement. The Board felt the definition was not clearly defined. It was also agreed that the Board should take the Ordinance and compare it with the Summary Plan so they will know everything has been addressed properly. It was decided that a workshop should be scheduled within the month to do the Ordinance/Summary Plan comparison. Chairman Jollie told the Board the workshop date would be announced as soon as possible. Actuarial Study Between General City Employees and Fire Department: A motion was made by Lt. Jill Klem to table this item until the next scheduled meeting, seconded by Laura Reilly. Motion CARRIED 3-0. Ordinance Change -Accepted by State Division of Retirement: Chairman Jollie made reference to a letter received from the Department of Management Services, Division of Retirement dated, September 19, 2000 from Patricia Shoemaker. The letter acknowledged receipt of final ordinance #2000-0-18 as being in compliance with the provisions of Chapter 99- 1, Laws of Florida, for the Edgewater Firefighters' Pension Fund. Actuary Study: Chairman Jollie briefly explained to the Board the content of a letter received from Foster & Foster, Inc. stating; the adoption of Chapter 99-1 compliance Ordinance No. 2000-0-18 has no financial impact on the City's funding requirements. Terminated Employees Notification of Benefits: Chairman Jollie stated he had contacted Mr. Foster (concerning former employee William Vola) because the Board wanted Mr. Foster to do a termination notification of benefits to Mr. Vola. He said the information has to be acquired from the City. The Chairman informed the Board that Donna Looney, Payroll/Pension Specialist will be handling all communications concerning these benefits with Mr. Foster. Chairman Jollie . ...... ..""" expressed how efficient Ms. Looney is and is thankful for her help. The Chairman then gave a brief history to Chief Barlow regarding Terminated Employees Notification of Benefits. New Business: Receipt of State Monies: Chairman Jollie passed a letter to the Board received from the Department of Management Services; Division of Retirement stating the revenue due the City was $42,819.90 for calendar year 1999. Active Membership Form Pending: The Chairman explained the form is due yearly to Mr. Foster. He said this is being handled by Ms. Looney. Chairman Jollie explained the membership form includes the number of employees, their salaries, terminated employees, how long they were employed, etc. This data allows Mr. Foster to compile an annual report. Chief Barlow questioned whether the Firefighters Pension pays the City Administrative staff to do this extra work for us. Lt. Klem stated she didn't believe so. Chairman Jollie said according to the City Manager's restructuring, the work done for the Firefighters Pension by the City's Administrative Staff will now be part of their job responsibilities. Discussion Items: Expired Term of Chairman Jim Jollie: A motion was made by Lt. Klem to have Chairman Jollie remain as Chairman in the interim until the ballots are complete. Seconded by Laura Reilly. Motion CARRIED 3-0. Adjournment: There being no additional business to come before the Board a motion was made and approved to adjourn. The meeting adjourned at 7:00 p.m. Minutes respectfully submitted by: Sondra M. Pengov Recording Secretary :smp Page -2- Edgewater Firefighters' Pension Fund October 17, 2000 I O-17-00.Firefighters pension minutes.reg.mtg.