Recreation/Cultural Services Board - 2009
CITY OF EDGEW A TER
RECREA TION/CUL TURAL SERVICES BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of this Board shall be the Recreation/Cultural Services Board of the
City of Edgewater, Florida, hereinafter referred to as "RCB".
ARTICLE II: Purpose and Intent
The purpose and intent of these By-Laws is to set forth a uniform set of procedures
whereby the City of Edgewater Recreation/Cultural Services Board may regulate the manner in
which it elects officers, conducts meetings, and otherwise carries out its functions. The By-Laws
will serve as a guideline in handling all affairs pertaining to the Edgewater Recreation/Cultural
Services Board.
ARTICLE III: Membership
A. V oting Members and Appointments
1. RCB shall have five (5) members. Each member shall be appointed by the City Council
for a term of three (3) years and shall be subject to removal as set forth by the City
Council. The terms of appointment shall be staggered.
2. A quorum shall consist of three (3) members. All recommendations and actions of the
Board shall require an affirmative vote of a majority of the members present.
3. Prior to appointment, prospective members shall submit a City application, stating therein
a brief synopsis of their education, experience and reason for their interest in serving on
the RCB.
4. To be eligible for appointment, a prospective member shall reside in the City of
Edgewater.
5. No member of the RCB shall receive compensation for their service, provided however,
that members may be reimbursed for out-of-pocket expenses as approved by the City.
6. The RCB shall provide a written recommendation to City Council for the appointment of
a vacant seat or re-appointment of a Board member; all current applications shall
accompany the request.
B. Vacancies
1. During the term of appointment, should a member of the RCB change residence
to the extent he or she would not be eligible for appointment to the RCB, the
member shall forfeit the office and sit shall be deemed vacant.
2. If a RCB member is absent for three (3) consecutive regular meetings, or is absent
for four (4) total meetings during any calendar year, said member shall forfeit the
office and it shall be deemed vacant.
3. City Council may remove any member of the RCB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall
be filled by City Council. The vacancy shall be filled as soon as practical after it
occurs.
C. Voting Conflicts
1. No member of the RCB shall vote upon any matter which would inure to his or her
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special private gain or loss, or any principle by whom he or she is retained, or by any
relative or business associate.
2. No member of the RCB shall appear for or represent any person in any matter before
the RCB other than him or herself. No past member shall appear before the RCB
except when representing him or herself for a period of twelve (12) calendar months
after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1. The Chairman shall serve as the presiding officer at all meetings and hearings of the RCB
and appoint any committees from the RCB membership that are deemed necessary.
2. The Chairman shall be elected by a majority of the voting membership at the regular
meeting in January each year. The Chairman shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the RCB from among its regular members in the
same manner as the Chairman and shall be eligible for re-election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman and at
such times shall have the same powers and duties of the Chairman.
3. In the event of death, resignation or removal from office of the Chairman, the Vice
Chairman shall perform the various duties until such time the RCB shall elect a new
Chairman and Vice Chairman.
C. Other Presiding Officers
The members of the RCB may select an additional member to preside over the meetings(s)
in the absence of the Chairman and Vice Chairman.
D. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agendas, correspondence and minutes
and shall establish and maintain files to ensure they are properly kept. All recorded
meeting tapes shall be provided to the City Clerk for safe keeping.
E. Professional Support
The City shall provide professional support to the RCB as may be necessary.
ARTICLE V: Meetine:slHearine:s
A. Regular Meeting
Regularly scheduled meetings of the RCB shall be held quarterly or more frequently as
needed.
B. Special Meetings
Special meetings or hearing of the RCB may be called by the Chairman.
C. Requirements
All meetings shall be open to the public, provide due public notice, follow Roberts Rules
of Order and the Florida Sunshine Laws.
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ARTICLE VI: Powers and Duties
A. The RCB shall exercise the following powers and duties:
1. The Board shall be utilized in review of general service needs as well as planning and
development of specific projects involving parks and recreational activities and facilities,
beautification of the City and historical preservation.
2. Upon request, the Board shall make recommendations to the Director and City Council
concerning the following areas:
a. The Board shall study recreational needs for persons of all ages in the City, and
recommend the acquisition and utilization of land and facilities for this purpose.
b. The Board shall study existing recreation activities in the City, assess future
needs and recommend changes or additions to various activities and programs.
c. The Board may coordinate with organized groups on matters or programs that
affect recreation within the City.
d. Study in depth and make recommendations on projects or programs assigned by
the Board.
3. In addition to the duties defined herein the RCB shall seek to accomplish the following
relating to Historic Preservation:
a Continuing the survey and inventory of historic buildings and areas and
Archeological sites and plan for their preservation.
b. Recommending designations of historic districts and individual landmarks and
landmark sites.
c. Regulating alteration, demolitions, relocations, and new construction to
designated property.
d. Adopting guidelines for changes to designated property.
e. Coordinating historic preservation work by working with and advising the
federal, state and county governments and other City departments or advisory
boards.
f. Advising and assisting property owners and other persons who are interested in
historic preservation.
g. Initiating plans for preservation and/or rehabilitation of individual historic
buildings or landmarks.
h. Undertaking educational programs including the preparations of publications
and placing of historic markings.
1. Review all nominations of local property to the National Register of Historic
Places following the regulations of the State Historic Preservation Office.
B. Appeals
Any person aggrieved by the decision of the RCB shall appeal such decision to the City
Council.
ARTICLE VII: Amendments
The By-Laws may be amended at a regular or special meeting of the RCB, provided that
an affirmative vote of the majority of the members present is obtained and approved by City
Council.
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. . . .
Adopted by the Board this,~ \--d day of Qdo~ 2009.
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ATTEST:
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Barbara Kowall, Board Coordinator
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Thomas Tipton, Chairman\
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