05-01-2013AGENDA
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
REGULAR MEETING
MAY 1, 2013
8:00 A.M.
COUNCIL CHAMBERS
We respectfully request that all electronic devices are set for no audible notification.
PLEASE BE ADVISED THAT ALL PUBLIC MEETINGS ARE RECORDED AND MAY BE
STREAMED ON THE CITY'S WEBSITE
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES: Regular meeting of April 3, 2013
4. CITY AND OTHER REPORTS:
A. City Manager Update
B. Economic Development /Events Coordinator Update
C. Planning and Zoning Board Update
D. SEVCC Update
E. Volusia County Department of Economic Development
5. CONTINUED BUSINESS:
A. Open Positions on Board
6. NEW BUSINESS:
A. Consider Recommendation for City Council to approve the Resolution to Support Space Florida
7. CHAIRMAN AND BOARD MEMBER REPORTS:
8. ADJOURNMENT:
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with
respect to any matter considered at a meeting or hearing, that individual will need a record of
the proceedings and will need to ensure that a verbatim record of the proceedings is made. The
City does not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to
participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N.
Riverside Drive, Edgewater, Florida, telephone number 386- 424 -2400 x 1101, 5 days prior to
the meeting date. If you are hearing or voice impaired, contact the relay operator at 1- 800 -955-
8771
AGENDA REQUEST
Date: Mav 3.2013
PUBLIC
HEARING RESOLUTION ORDINANCE
OTHER
BOARD APPOINTMENT 6/3/2013 CONSENT BUSINESS
ITEM DESCRIPTION:
Re- appointment of William Wetherell to the Economic Development Board
Mr. Wetherell's term expires on June 7, 2013. He has expressed his desire to be re- appointed
for another term.
STAFF RECOMMENDATION:
Re- appoint William Wetherell to the Economic Development Board for a term of 3 years.
ACTION REQUESTED:
Motion to re- appoint William Wetherell to the Economic Development Board for a term of 3
years.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO x
PREVIOUS AGENDA ITEM: YES NO X
IF SO, DATE: AGENDA ITEM NO.
Respectfully submitted, Concurrence:
A-JQ r�T�Ri fl�.lm 4 �_
Barbara KowallBoard Coordinator Tracey T. Barlow /City Manager
Economic Development Board
ceP'%1
B Kowall
From
Bill Wetherell
[WetherBQo daytonestate.edu]
Sent:
Friday, May 03,
2013 10:40 AM
To:
B Kowall
Subject:
Reappointment
Barbara
Thank you for the reminder regarding my reappointment to the Economic Development Board for the City of
Edgewater. I am happy to continue to serve on this board and thus do seek reappointment.
Bill Wetherell
Dean- DeWnd Campus
Chair - School of Applied Business
Phone: DeWnd -(386) 785 -2001
Daytona Beach (386) 506 -3813
DMTONA
STATE COLLEGE
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W
AGENDA REQUEST
Date: May 3. 2013
PUBLIC
HEARING RESOLUTION ORDINANCE
OTHER
BOARD APPOINTMENT 613/2013 CONSENT BUSINESS
ITEM DESCRIPTION:
Re- appointment of Marcia Barnett to the Economic Development Board
Mrs. Barnett's term expires on May 21, 2013. She has expressed her desire to be re- appointed
for another tern.
STAFF RECOMMENDATION:
Re- appoint Marcia Barnett to the Economic Development Board for a term of 3 years.
ACTION REQUESTED:
Motion to re- appoint Marcia Barnett to the Economic Development Board for a tern of 3 years.
FINANCIAI. IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO g
PREVIOUS AGENDA ITEM: YES NO x
IF SO, DATE: _ AGENDA ITEM NO.
Respectfullly� submitted,
Barbara Kowall/Board Coordinator
Economic Development Board
Concurrence:
Tracey T. Barlow /City Manager
c�0Py
B Kowall
From
Marcia Barnett [barnetts4u @aol.com]
Sent:
Friday, May 03, 2013 10:09 AM
To:
B Kowall
Subject:
Re: EDB Re appointment
Barb
Thanks so much for your good service.
Please use this email as confirmation that I would be honored to serve another term on the Economic Development
Board.
Thanks
Marcia Bamett - Broker
386 - 689 -4592
The Barnett Group, Inc.
On May 3, 2013, at 9:50 AM, B Kowall <bkowallOCITVOFEDGEWATER ORG> wrote:
Marcia,
I have the agenda ready to have you re- appointed to the Board. I am just waiting on a letter (e -mail)
from you, stating that you wish to be re- appointed for another term.
Thanks
Barb
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RESOLUTION NO. 2013-R-09
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA, SUPPORTING
THE EFFORTS OF SPACE FLORIDA TO CREATE
A COMMERCIAL SPACE PORT; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Space Florida is an Independent Special District of the State of Florida,
created by Chapter 331, Part 11, Florida Statutes, for the purposes of fostering the growth and
development of a sustainable and world - leading space industry in Florida; and
WHEREAS, Space Florida fosters bold economic development activities to expand and
diversify domestic and international opportunities that support talent development, enhance
infrastructure and support governments and organizations in improving the state's competitive
business climate; and
WHEREAS, a generation ago the United States launched 100% of the world's
commercial satellites from Florida but that market and its associated jobs bas since gone
overseas; and
WHEREAS, there are 34 private spaceports planned or underway worldwide, including
17 in other states in the U.S. such as Arizona, Texas and Georgia; and
WHEREAS, the relationship between this nation's space program and the enjoyment and
preservation of our natural environment is a history of successful partnership for over 50 years;
M
WHEREAS, the citizens and communities of the Space Coast have paid a high price for
being solely reliant upon the government launch programs, and there now exists the opportunity
to diversify into a broader more robust and unlimited commercial marketplace; and
2013 -R-09
WHEREAS, the State of Florida has requested the transfer of title back from the Federal
Government to the state certain property to establish a comprehensive commercial spaceport
capability, which launch site will be in close proximity to, yet jurisdictionally independent of, the
government launch infrastructure at Kennedy Space Center and Cape Canaveral Air Force
Station,
NOW, THEREFORE, be it resolved by the City Council of Edgewater, Florida:
Section 1. The recitations set forth in the preamble above are hereby adopted as part of
this Resolution.
Section 2. The City Council supports and encourages the efforts of the State of Florida,
through its agent, Space Florida, to develop commercial space launch facilities in appropriate
locations north of the current Kennedy Space Center complex after conducting environmental
surveys to ensure that the pristine environmental conditions of the area are duly preserved.
Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 4. This Resolution shall take effect immediately upon adoption.
After a motion by with Second by
the vote on this resolution held on May 6, 2013 was as follows.
AYE NAY
Mayor Mike Thomas
Councilwoman Christine Power
Councilwoman Gigi Bennington
Councilman Mike Ignasiak
Councilman Gene Emter
2013 -R-09 2
PASSED AND DULY ADOPTED this 0 day of May, 2013.
ATTEST:
Bonnie Wenzel
City Clerk
CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Mike Thomas
Mayor
Robin L. Matusick
Paralegal
For the use and reliance only by the city of Edgewater,
Florida. Approved as to form and legality by:
Aaron R Wolfe, Esquire
City Attorney
Dom, Sims, Wolfe & Kundid
2013 -N-09
Approved by the City Council of the City ofEdgewamr
at a meeting held oa this a day of May, 2013 under
Agenda Items No. ge.
EXHIBIT "A"
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
BY -LAWS
ARTICLE I: Official Name
The official name of the this Board shall be the Economic Development Board of the City of
Edgewater, Florida, hereinafter referred to as "EDB."
ARTICLE IL• Purpose and Intent
The purpose and intent of these By -Laws is to set forth a uniform set ofprocedures whereby
the City of Edgewater Economic Development Board may regulate the manner in which it elects
officers, conducts meetings, and otherwise carries out its functions. The By -Laws will serve as a
guideline in handling all affairs pertaining to the Edgewater Economic Development Board.
ARTICLE HI: Membershin
A. Voting Members and Appointments
I. The EDB shall have nine (9) voting members. Each member shall be appointed by
City Council for a term of three (3) years and shall be subject to removal as set forth
by City Council. The terms of appointment shall be staggered.
2. A quorum shall consist of five (5) members. All recommendations and actions ofthe
Board shall require an affirmative vote of a majority of the members present.
3. Prior to appointment, prospective members shall submit a City application, stating
therein a brief synopsis of theireducation, experience and reason for their interest in
serving on the EDB.
4. To be eligible for appointment, a prospective member shall be a resident of the City
of Edgewater, work within the City, or owner or represent
property or business interests within the City of Edgewater. Up to two t21 positions
5. No member of the EDB shall receive compensation for their service, provided,
however, that members may be reimbursed for out -of- pocket expenses as approved
by the City.
B. Vacancies
I. During the term of appointment, should a member of the EDB ehange Fesidenee, -
er- she-wot4d -net-be
EDB By -Laws
eligible f4appeintment to the EDB,-n
oloneerbeeligiblebasedoncompliancewith
Article III. A4. the member shall forfeit the office and it shall be deemed vacant.
If A M-.....1-,. is ..L. gnt a _thfe . /T .......,.._..r'..._ regular meetings of is cb...._, feF c .._
(4) total me etings during an), ealender yea�, said member she!' A)Ffeitthesffiee and it
shall be limmeg vaeant- If an EDB member is absent from three (3) consecutive
regular meetings without being excused by the Chairman, said member shall forfeit
the office and it shall be deemed vacant. If a board member is absent for five f5)
total meetings during any calendar year, said member shall forfeit tha office and it
shall be deemed vacant unless a majority vote of the remaining Board recommend
retention.
3. City Council may remove any member of the EDB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall be
filled by City Council. The vacancy shall be filled as soon as practical after it occurs.
C. Voting Conflicts
1. No member of the EDB shall vote upon any matter which would inure to his or her special
private gain or loss, or any principle by whom he or she is retained, or by any relative or business
associate.
2. No member of the EDB shall appear for or represent any person in any matter before the EDB
other than him or herself. No past member shall appear before the EDB except when representing
him or herself for a period of twelve (12) calendar months after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
I The Chairman shall serve as the presiding officer at all meetings and hearings of the
EDB and appoint any committees from the EDB membership that are deemed
necessary.
2. The Chairman shall be elected by a majority of the voting membership at the annual
organizational meeting in the month of June for a one (1) year term. The Chairman
shall be eligible for re- election.
B. Vice Chairman
L The Vice Chairman shall be elected by the EDB from among its regular members
in the same manner as the Chairman and shall be eligible for re- election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman
and at such times shall have the same powers and duties of the Chairman.
4
EDB By -Laws
3. In the event of death, resignation, or removal from office of the Chairman, the Vice
Chairman shall perform the various duties until such time the EDB shall elect a new
Chairman and Vice Chairman.
D. Other Presiding Officers
The members of the EDB may select an additional member to preside over the meeting(s) in
the absence of the Chairman and Vice Chairman.
E. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agendas, correspondence and minutes and
shall establish and maintain files to ensure they are properly kept. All recorded meeting
tapes shall be provided to the City Clerk for safe keeping.
3. Any correspondence prepared by a member of the EDB shall be provided to the board
coordinator for distribution to the EDB members.
F. Professional Support
The Board and duly authorized committees shall have access to the information and staff of
the City departments as coordinated through the City Manager on such a basis as these
departments are able to render assistance to the Board. Permanent staff members may be
appointed to serve the Board, as provided by City Council.
ARTICLE V: Meetings/Hearings
A. Regular Meetings .
The Board shall meet at regular intervals and at such other times as it may deem necessary
for the transaction of business.
B. Special Meetings
Special meetings or hearings of the EDB may be called by the Chairman.
C. Requirements
All meetings shall be open to the public, provide due public notice, follow Roberts Rule of
Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The EDB shall exercise the following powers and duties:
1. Formulate plans for the use and development of property designated for commercial
and industrial development. Said plans shall be submitted to City Council as
recommendations and presentations shall include staff comments.
2. Annually recommend a budget to CityCouncil for monies necessaryto carry out the
EDB By-Laws
purpose of the Board. All actual expenditures shall be subject to the approval of the
City Manager. All Board members' requests for expenditure of funds shall first be
approved by the Chairman or Vice Chairman if the Chairman can not be contacted in
a timely manner.
3. Promote the City of Edgewater as a prospective site for business and industrial
development, provided that no expenses for advertising or other promotional
methods shall be incurred without prior approval of City Council, unless
specifically identified under the economic development line item of the current
budget.
4. Cooperate with and assist private interests that wish to develop new or expand
existing businesses in the City of Edgewater.
5. Recommend to City Council options and agreements relating to the lease of City
owned industrial and commercial property to prospective lessees.
6. Carry outpreliminary discussions for the purpose of attracting business and industry
to the City of Edgewater. All negotiations shall be done in conjunction with City
Council and shall be subject to final approval of City Council.
7. To adopt rules of procedure consistent with applicable City Council resolutions and
approved for legal form and correctness by the City Attorney.
8. Limitations of the Board: The Board shall not have the authority to bind the City of
Edgewater to any contractor document, nor shall the Board have the power to incur
any bonded indebtedness, nor to issue revenue bonds, nor shall it have the power of
eminent domain.
ARTICLE VII: Amendments
The By -Laws may be amended at a regular or special meeting of the EDB, provided that -a
Adopted by the Board this Zor dayof�,2009.
Ro+ he� , Chairman
Attest:
P—Y�
Patricia Drosten, Board Coordinator
BDB ay -Laws
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
BY -LAWS
ARTICLE 1: Official Name
The official time of the this Board shall be the Economic Development Board of the
City of Edgewater, Florida, hereinafter referred to as "EDB."
ARTICLE I1: Purpose and Intent
The purpose and intent of these By -Laws is to set forth a uniform set of procedures
whereby the City of Edgewater Economic Development Board may regulate the manner in
which it elects officers, conducts meetings, and otherwise carries out its functions. The By -Laws
will serve as a guideline in handling all affairs pertaining to the Edgewater Economic
Development Board.
ARTICLE III: Membership
A. Voting Members and Appointments
L The EDB shall have nine (9) voting members. Each member shall be appointed
by City Council for a term of three (3) years and shall be subject to removal as set
forth by City Council. The terms of appointment shall be staggered.
2. A quorum shall consist of five (5) members. All recommendations and actions of
the Board shall require an affirmative vote of a majority of the members present
3. Prior to appointment, prospective members shall submit a City application, stating
therein a brief synopsis of their education, experience and reason for their interest
in serving on the EDB.
4. To be eligible for appointment, a prospective member shall be a resident of the
City of Edgewater, work within the City, represent a targeted initiative or goal
that is identified in the City of Edgewater Comprehensive Economic
Development Stratew or own or represent property or business interests within
the City of Edgewater. Up to two (2) positions on the Board may be filled by
members not meeting the aforementioned criteria, provided such appointment is
justified based on the individuals qualifications, determined by a minimum of five
affirmative votes of the Board.
5. No member of the EDB shall receive compensation for their service, provided,
however, that members may be reimbursed for out-of- pocket expenses as
approved by the City.
B. Vacancies
1. During the term of appointment, should a member of the EDB no longer be
eligible based on compliance with Article III, A, the member shall forfeit the
office and it shall be deemed vacant.
2. If an EDB member is absent from three(3) consecutive regular meetings without
EDB By -Laws
being excused by the Chairman, said member shall forfeit the office and it shall
be deemed vacant. If a Board member is absent for five (5) total meetings during
any calendar year, said member shall forfeit the office and it shall be deemed
vacant unless a majority vote of the remaining Board recommend retention.
3. City Council may remove any member of the EDB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall
be filled by City Council. The vacancy shall be filled as soon as practical after it
�` occurs.
V Voting Conflicts
1. No member of the EDB shall vote upon any matter which would inure to his or
her special private gain or loss, or any principle by whom he or she is retained, or
by any relative or business associate.
2. No member of the EDB shall appear for or represent any person in any matter
before the EDB other than him or herself. No past member shall appear before
the EDB except when representing him or herself for a period of twelve (12)
calendar months after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1 The Chairman shall serve as the presiding officer at all meetings and hearings of
the EDB and appoint any committees from the EDB membership that are deemed
necessary.
2. The Chairman shall be elected by a majority of the voting membership at the
annual organizational meeting in the month of June for a One (1) yew term. The
Chairman shall be eligible for re- election.
VVitt Chairman
1. The Vice Chairman shall be elected by the EDB from among its regular members
in the same manner as the Chairman and shall be eligible for re- election.
31 The Vice Chairman shall serve as acting Chairman in the absence of the
Chairman and at such times shall have the same powers and duties of the
Chairman.
In the event of death, resignation, or removal from office of the Chairman, the
Vice Chairman shall perform the various duties until such time the EDB shall
elect a new Chairman and Vice Chairman.
Other Presiding Officers
The members of the EDB may select an additional member to preside over the meeting(s)
in the absence of the Chairman and Vice Chairman.
N� Board Coordinator
EDB By -Laws
re-7A
The board coordinator shall be provided by the City and be a City employee.
The board coordinator shall prepare and distribute agendas, correspondence and
minutes and shall establish and maintain files to ensure they are properly kept.
All recorded meeting tapes shall be provided to the City Clerk for safe keeping.
3. Any correspondence prepared by a member of the EDB shall be provided to the
board coordinator for distribution to the EDB members.
Professional Support
w The Board and duly authorized committees shall have access to the information and staff
of the City departments as coordinated through the City Manager on such a basis as these
departments are able to render assistance to the Board. Permanent staff members may be
appointed to serve the Board, as provided by City Council.
ARTICLE V: MeetimrstHearings
I. Regular Meetings
The Board shall meet at regular intervals and at such other times as it may deem
necessary for the transaction of business.
2. Special Meetings
Special meetings or hearings of the EDB may be called by the Chairman.
3. Requirements
All meetings shall be open to the public, provide due public notice, follow Roberts Rule
of Order and the Florida Sunshine Laws.
f
ARTICLE VI: Powers and Duties
A. The EDB shall exercise the following powers and duties:
1. Formulate plans for the use and development of property designated for
commercial and industrial development. Said plans shall be submitted to City
Council as recommendations and presentations shall include staff comments.
2. Annually recommend a budget to City Council for monies necessary to carry out
the purpose of the Board. All actual expenditures shall be subject to the approval
of the City Manager. All Board members' requests for expenditure of funds shall
first be approved by the Chairman or Vice Chairman if the Chairman can not be
contacted in a timely manner.
3. Promote the City of Edgewater as a prospective site for business and industrial
development, provided that no expenses for advertising or other promotional
methods shall be incurred without prior approval of City Council, unless
specifically identified under the economic development line item of the current
budget.
4. Cooperate with and assist private interests that wish to develop new or expand
existing businesses in the City of Edgewater.
EDB By -Laws
Recommend to City Council options and agreements relating to the lease of City
owned industrial and commercial property to prospective lessees.
Carry out preliminary discussions for the purpose of attracting business and
industry to the City of Edgewater. All negotiations shall be done in conjunction
with City Council and shall be subject to final approval of City Council.
7. To adopt rules of procedure consistent with applicable City Council resolutions
and approved for legal form and correctness by the City Attorney.
8. Limitations of the Board: The Board shall not have the authority to bind the City
of Edgewater to any contract or document, nor shall the Board have the power to
incur any bonded indebtedness, nor to issue revenue bonds, nor shall it have the
power of eminent domain.
ARTICLE VII: Amendments
The By -Laws may be amended at a regular or special meeting of the EDB, provided that
an affirmative vote of the majority of the members present is obtained and approved by the City
Council.
Adopted by the Board this day of . 2013.
Bliss Jamison, Chairman
Attest:
EDB By -laws