02-05-2013 EDGEWATER LIBRARY BOARD
REGULAR MEETING
FEBRUARY 5, 2013
4:00 P.M.
EDGEWATER PUBLIC LIBRARY
MINUTES
1. CALL TO ORDER
Chairman Middleton called the Regular Meeting to order at 4 : 00 p.m. at
the Edgewater Public Library.
2. ROLL CALL
Members present were Larry Middleton, Marie Goodrich, Laverna
McGinnis, Anne McDevitt, Ed Pfeiffer and Mary Person. Also present
were Head Librarian Kristin Bennett and Board Coordinator Lisa
Bloomer.
3. APPROVAL OF MINUTES
A. Special Meeting of April 3, 2012
Ms. McDevitt moved to approve the April 3, 2012 Special Meeting
minutes, second by Ms. Person.
The MOTION CARRIED 6-0.
B. Special Meeting Luncheon of April 3, 2012
Ms. McDevitt moved to approve the April 3, 2012 Special Meeting
Luncheon minutes, second by Ms. McGinnis.
The MOTION CARRIED 6-0.
4. REPORT OF THE LIBRARIAN
Kristin Bennett reported that the Library was fully staffed and that
they had two new employees and a new student worker from the New
Smyrna Beach Regional Library and one new employee from the City
Island Library.
Ms . Bennett then reported on upcoming events with regard to Tai Chi
Classes and the Ultimate Field Trip play.
Ms . Bennett then presented an update on the facility and identified
the County was working on a new phone system and that security cameras
were being placed in the Library.
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There was a discussion regarding the security cameras being monitored
and there being an alarm system in the building.
Ms . Bennett then reported on the outcome of the sidewalk that was
uneven and cracked and the easement erosion that was reported to the
City.
Ms . Bennett presented some of the statistics included in the Annual
Statistical Report ending October 2012 with regard to the door count
going down.
There was a brief discussion regarding some of the different things
the Library keeps track of such as check ins, check outs, and new
cards.
5. COMMUNICATIONS
There were no Communications at this time.
6. UNFINISHED BUSINESS
There was no Unfinished Business at this time.
7 . NEW BUSINESS
A. Election of Chairman
Ms. McGinnis nominated Larry Middleton to serve as Chairman. Mr.
Middleton accepted the nomination.
Ms. Person moved to reappoint Larry Middleton as Chairman, second by
Ms. McDevitt.
The MOTION CARRIED 6-0.
B. Election of Vice Chairman
Ms . McGinnis nominated Anne McDevitt to serve as Vice Chairman. Ms .
McDevitt accepted the nomination.
Due to there being no further nominations, the vote was unanimous .
C. Election of Recording Secretary
Ms . McDevitt made a motion to reappoint Ms . Goodrich.
Due to there being no further nominations, the vote was unanimous .
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February 5, 2013
D. Board Appointment - Laverna McGinnis
Ms. Goodrich made a motion to reappoint Laverna McGinnis, second by
Chairman Middleton.
When Board Coordinator Bloomer questioned Chairman Middleton seconding
the motion he informed her he was allowed to second a motion.
The MOTION CARRIED 6-0.
E. Volunteer Luncheon Discussion
Ms . Bennett had Tuesday, April 16th as a tentative date for the
Volunteer Luncheon at 12 : 00 p.m.
Ms . Person commented on each year fewer people showing up and
questioned if they weren' t doing something right and if was because
they hadn' t been having entertainment.
Ms . McGinnis asked if changing the menu may help. Ms . McDevitt didn' t
feel the menu was a problem. Ms. Bennett felt it may be the
entertainment factor. The money for the Volunteer Luncheon was
provided by the County.
Ms . Person mentioned the volunteer luncheon at the New Smyrna Regional
Library being catered.
The amount provided for the luncheon was $164 . Ms . Bennett pointed
out New Smyrna had a lot more volunteers than Edgewater did. She
believed their Friends organization contributed as well .
There was a brief discussion regarding the Volunteer Luncheon that was
put on by the City last year.
Ms . Goodrich felt it made it more special if they have entertainment.
Mr. Pfeiffer mentioned school choirs . Ms . Person mentioned a glee
type group from the New Smyrna High School.
There was a brief discussion regarding getting the kids out of school
to provide the entertainment.
Ms . Bennett mentioned possibly doing lasagna or ziti this year.
Ms . Bennett agreed to contact the two elementary schools in Edgewater
and the New Smyrna High School . Ms . McDevitt felt it was harder to
get the elementary school children as opposed to the high school as
those students have cars . Ms . McGinnis mentioned the Show Dolls maybe
with a band ensemble.
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Library Board
Regular Meeting
February 5, 2013
Ms . Person commented on the couple that performed at the first "First
Friday Nights" that was put on at Hawks Park. Ms . McGinnis asked if
the gentleman was still volunteering who sang for them one other time .
Ms. Bennett informed her he was gone .
Chairman Middleton commented on events where he has seen the Show
Dolls perform.
Ms . McDevitt mentioned the Harmony Sound Waves and having to pay a
stipend. She also pointed out the Bed Pan Band was now getting $100
per show.
Ms . McDevitt liked the idea of the children and felt that was Library
appropriate.
There was discussion regarding Ms . Fausti no longer being on the Board
as she was the one who did the cake. Ms . Person suggested everyone
bring a dozen cupcakes . Mr. Pfeiffer mentioned getting a cake donated
by Winn Dixie or Publix. Ms . McDevitt spoke of Publix being quite
generous but she didn' t know about Winn Dixie.
After some discussion about the menu, it was determined Ms . McDevitt
would bring a pasta dish and garlic bread, Ms . Goodrich would bring a
pasta dish with meat and another appetizer, Ms . Person would bring
meatless lasagna, Ms . McGinnis agreed to bring ziti and a salad, Mr.
Pfeiffer agreed to get the cake, Chairman Middleton would bring the
beverages and a relish tray and Ms . Bennett would provide the ice.
After some discussion it was determined they should plan on about 60
people attending the Volunteer Luncheon.
Mr. Pfeiffer agreed to get with Ms . Bennett next week regarding the
theme and tying the theme in with the cake.
After some discussion regarding the size of the cake it was determined
they should plan on cake for about 50 . Ms . Person asked about getting
two cakes as she did not like chocolate cake or chocolate icing or
getting one cake with one layer of yellow cake and one layer of
chocolate cake. The discretion was left up to Mr. Pfeiffer with
regard to the cake.
F. Change Meeting Time Back to 3 : 30 p.m.
After some discussion it was determined 4 : 00 p.m. was a better time
for the Board to meet.
G. Potential Changes to By-Laws (Article III - Al & A2, Article
III - B2, Article IV - A2, Article IV - C)
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Board Coordinator Bloomer identified the proposed changes to be made
to the by-laws .
Ms . Person suggested they include the word "Regular" before the word
meeting in Article III - B2 and Article IV - A2 .
It was the consensus of the Board to include the word "Regular".
Ms. Person made a motion to make the changes to the by-laws as
discussed, second by Ms. McGinnis.
The MOTION CARRIED 6-0.
8. MISCELLANEOUS
There were no Miscellaneous items to be discussed at this time.
9. ADJOURNMENT
There being no further business to discuss, Ms . McDevitt moved to
adjourn. The meeting adjourned at 4 : 52 p.m.
Minutes submitted by:
Lisa Bloomer, CMC
Board Coordinator
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