2013-R-11 RESOLUTION NO. 2013-R-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; AMENDING THE
ECONOMIC DEVELOPMENT BOARD BY-LAWS;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS,the City of Edgewater has made the following determinations:
1. During the June 5, 2013 Economic Development Board meeting, the Board voted to
amend their existing by-laws.
2. The revised by-laws are attached hereto and incorporated herein as Exhibit "A".
NOW,THEREFORE,be it resolved by the City Council of Edgewater, Florida:
Section 1. The City of Edgewater hereby approves the amended Economic Development
Board By-Laws which are attached hereto and incorporated herein as Exhibit"A".
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This resolution shall take effect upon adoption.
After a motion byCCl the luki3iyi n with Second by('®;tr jAp , the vote on this
MWer t "
resolution held on July 15, 2013 was as follows:
AYE NAY
Mayor Mike Thomas
Councilwoman Christine Power X
Councilwoman Gigi Bennington X
Councilman Mike Ignasiak EXCUSEL
Councilman Gene Emter
2013-R-11 1
PASSED AND DULY ADOPTED this 15th day of July, 2013.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGE TER, FL' DA
opi
Bonnie Wenzel • ike ho ��
City Clerk ayor
Robin L. Matusick
Paralegal
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: at a meeting held on this 15th day of July,2013 under
Aaron R.Wolfe,Esquire Agenda Item No 8 CL.
City Attorney
Doran,Sims,Wolfe&Kundid
2013-R-11 2
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of this Board shall be the Economic Development Board of the City of
Edgewater, Florida, hereinafter referred to as "EDB".
ARTICLE II: Purpose and Intent
The purpose and intent of these By-Laws is to set forth a uniform set of procedures
whereby the City of Edgewater Economic Development Board may regulate the manner in
which it elects officers, conducts meetings, and otherwise carries out its functions. The By-Laws
will serve as a guideline in handling all affairs pertaining to the Edgewater Economic
Development Board.
ARTICLE III: Membership
A. Voting Members and Appointments
1. The EDB shall have nine (9) voting members. Each member shall be appointed
by City Council for a term of three (3) years and shall be subject to removal as set
forth by City Council. The terms of appointment shall be staggered.
2. A quorum shall consist of five (5) members. All recommendations and actions of
the Board shall require an affirmative vote of a majority of the members present.
3. Prior to appointment, prospective members shall submit a City application, stating
therein a brief synopsis of their education, experience and reason for their interest
in serving on the EDB.
4. To be eligible for appointment, a prospective member shall be a resident of the
City of Edgewater, work within the City, represent a targeted initiative or goal
that is identified in the City of Edgewater Comprehensive Economic
Development Strategy or own or represent property or business interests within
the City of Edgewater. Up to two (2) positions on the Board may be filled by
members not meeting the aforementioned criteria, provided such appointment is
justified based on the individuals qualifications, determined by a minimum of five
(5) affirmative votes of the Board.
5. No member of the EDB shall receive compensation for their service, provided,
however, that members may be reimbursed for out-of-pocket expenses as
approved by the City.
B. Vacancies
1. During the term of appointment, should a member of the EDB no longer be
eligible based on compliance with Article III, A, the member shall forfeit the
office and it shall be deemed vacant.
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EDB By-Laws
June 2013 Revision
2. If an EDB member is absent from three (3) consecutive regular meetings without
being excused by the Chairman, said member shall forfeit the office and it shall
be deemed vacant. If a Board member is absent for five (5) total meetings during
any calendar year, said member shall forfeit the office and it shall be deemed
vacant unless a majority vote of the remaining Board recommend retention.
3. City Council may remove any member of the EDB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall
be filled by City Council. The vacancy shall be filled as soon as practical after it
occurs.
C. Voting Conflicts
1. No member of the EDB shall vote upon any matter which would inure to his or
her special private gain or loss, or any principle by whom he or she is retained, or
by any relative or business associate.
2. No member of the EDB shall appear for or represent any person in any matter
before the EDB other than him or herself. No past member shall appear before
the EDB except when representing him or herself for a period of twelve (12)
calendar months after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1. The Chairman shall serve as the presiding officer at all meetings and hearings of
the EDB and appoint any committees from the EDB membership that are deemed
necessary.
2. The Chairman shall be elected by a majority of the voting membership at the
annual organizational meeting in the month of June for a Oone (1) year term. The
Chairman shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the EDB from among its regular members
in the same manner as the Chairman and shall be eligible for re-election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the
Chairman and at such times shall have the same powers and duties of the
Chairman.
3. In the event of death, resignation, or removal from office of the Chairman, the
Vice Chairman shall perform the various duties until such time the EDB shall
elect a new Chairman and Vice Chairman.
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EDB By-Laws
June 2013 Revision
C. Other Presiding Officers
The members of the EDB may select an additional member to preside over the meeting(s)
in the absence of the Chairman and Vice Chairman.
D. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agenda, correspondence and
minutes and shall establish and maintain files to ensure they are properly kept.
All recorded meeting tapes shall be provided to the City Clerk for safe keeping.
3. Any correspondence prepared by a member of the EDB shall be provided to the
board coordinator for distribution to the EDB members.
E. Professional Support
The Board and duly authorized committees shall have access to the information and staff
of the City departments as coordinated through the City Manager on such a basis as these
departments are able to render assistance to the Board. Permanent staff members may be
appointed to serve the Board, as provided by City Council.
ARTICLE V: Meetings/Hearings
1. Regular Meetings
The Board shall meet at regular intervals and at such other times as it may deem
necessary for the transaction of business.
2. Special Meetings
Special meetings or hearings of the EDB may be called by the Chairman.
3. Requirements
All meetings shall be open to the public, provide due public notice, and follow Roberts
Rule of Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The EDB shall exercise the following powers and duties:
1. Formulate plans for the use and development of property designated for
commercial and industrial development. Said plans shall be submitted to City
Council as recommendations and presentations shall include staff comments.
2. Annually recommend a budget to City Council for monies necessary to carry out
the purpose of the Board. All actual expenditures shall be subject to the approval
of the City Manager. All Board member's requests for expenditure of funds shall
first be approved by the Chairman or Vice Chairman if the Chairman cannot be
contacted in a timely manner.
3. Promote the City of Edgewater as a prospective site for business and industrial
development, provided that no expenses for advertising or other promotional
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EDB By-Laws
June 2013 Revision
methods shall be incurred without prior approval of City Council, unless
specifically identified under the economic development line item of the current
budget.
4. Cooperate with and assist provide interests that wish to develop new or expand
existing businesses in the City of Edgewater.
5. Recommend to City Council options and agreements relating to the lease of City
owned industrial and commercial property to prospective lessees.
6. Carry out preliminary discussions for the purpose of attracting business and
industry to the City of Edgewater. All negotiations shall be done in conjunction
with City Council and shall be subject to final approval of City Council.
7. To adopt rules of procedure consistent with applicable City Council resolutions
and approved for legal form and correctness by the City Attorney.
8. Limitations of the Board: The Board shall not have the authority to bind the City
of Edgewater to any contract or document, nor shall the Board have the power to
incur any bonded indebtedness, nor to issue revenue bonds, nor shall it have the
power of eminent domain.
ARTICLE VII: Amendments
The By-Laws may be amended at a regular or special meeting of the EDB, provided that
an affirmative vote of the majority of the members present is obtained and approved by the City
Council.
Adopted by the Board this day of , 2013.
Bliss Jamison, Chairman
Attest:
Barbara Kowall
Board Coordinator
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EDB By-Laws
June 2013 Revision