09-11-2012 ;
RCC Governing Board
REGULAR MEETING
September 11, 2012
8:30 A.M.
COUNCIL CHAMBERS
MINUTES
1. Call to Order, Roll Call, Pledge of Allegiance
Present Councilman Mike Ignasiak
Mayor Allen Green
Commissioner Jack Gratsy
Absent Margaret Roberts, Port Orange City Attorney
2. Approval of Minutes
a. September 22, 2011
Commissioner Jack Gratsy moved to approve the minutes of September 22,
2011, second by Councilman Mike Ignasiak.
The MOTION APPROVED 3 - 0.
Yes Councilman Mike Ignasiak, Mayor Allen Green, Commissioner
Jack Gratsy
3. Public Comment and Correspondence
No public comment at this time.
4. Governing Board Members, City Managers and Customer Agency Chiefs
Comments
No comments at this time.
5. Committee and Project Reports
Assistant City Manager (City of Port Orange) Shannon Lewis informed
the Board of the status of the close-out and full transfer to the
Volusia County Sheriff' s Office Communication Center. She stated that
the few remaining items were on their agenda. She added that the Fire
House module was still being worked on and that was not included in
their proposed budget. She stated the executive board' s
recommendation was that the data conversions no longer occur. The
data could be archived rather than converted. She added that prior to
making that decision officer and citizen safety was considered.
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RCC Governing Board Regular Meeting
September 11, 2012
Therefore, the amounts for the conversions where no longer in their
budget. The building has essentially been closed down and unneeded
items were auctioned. Approximately $2200 was netted from the
auction. They are in the process of cleaning up the RCC portion of
the building, cleaning the carpet and replacing where necessary and
painting, with a cost of under $10, 000 .
Ms . Lewis also noted that the County is prepared to move forward with
the Fire House version we want to utilize, so ETI will still be
utilized for the time being. The cities can purchase module' s
independently if they so choose.
Councilman Ignasiak asked if there were licensing fees to access older
programs . Ms. Lewis stated a maintenance fee was still being paid
through the end of December. The data has been archived and the Port
Orange IT department can provide that to the cities . The records
clerk' s and police officers would have access to the data. Councilman
Ignasiak stated he agreed with not converting the data, but wondered
was a licensing fee required to access the data or did we have access .
Ms . Lewis stated we have access to the data.
Mayor Green asked if anyone knew the status for completion of the new
County facility.
6. Director's Report
No report at this time
7 . Attorneys Report
No report at this time.
8. Unfinished Business
None at this time.
9. New Business
a. Approval of the FY 2012/2013 Budget
Ms . Lewis stated they were trying to roll everything into the current
fiscal year, however that is not going to be possible. They will have
to continue to carry some funds forward. Ms . Lewis then went over the
handouts (attached) regarding the budget. They will be able to cover
the operating costs this fiscal year without billing the cities . Ms .
Lewis updated the Board on funds received. She stated the operating
expenditures include the audit. The executive committee discussed
using either James Moore and Co. , or Brent Milikan, who is utilized by
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RCC Governing Board Regular Meeting
September 11, 2012
the city of Port Orange and would be more cost effective. The
executive committee has recommended continuing with Brent Milikan.
There is an optional element in the budget for the Firehouse modules .
This could be removed from the budget or leave it until the County
determines what they will pay for. The Board determined they should
leave the funds in the budget.
Commissioner Jack Gratsy moved to Approve Brent Milikan, second by
Councilman Mike Ignasiak.
The MOTION APPROVED 3 - 0.
Yes Councilman Mike Ignasiak, Mayor Allen Green, Commissioner
Jack Gratsy
Councilman Mike Ignasiak moved to Approve the projected budget for the
fiscal year beginning September 30, second by Commissioner Jack
Gratsy.
The MOTION APPROVED 3 - 0.
Yes Councilman Mike Ignasiak, Mayor Allen Green, Commissioner
Jack Gratsy
10. Summary Comment, Governing Board Members
Commissioner Gratsy asked if there were any problems since the County
took over dispatch. Chief McAlister stated there were some
outstanding items that were being addressed. He added that there have
been some glitches, but a collective effort to resolve them.
Councilman Ignasiak felt he had come full circle.
11. Setting Date and Time of Next Meeting
The Board decided to meet as needed.
12. Adjournment
Minutes submitted by:
Bonnie Wenzel, CMC
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RCC Governing Board Regular Meeting
September 11, 2012