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07-15-2013 - Regular CITY COUNCIL OF EDGEWATER REGULAR MEETING July 15, 2013 6:00 P.M. COUNCIL CHAMBERS MINUTES 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Mayor Thomas called the Regular Meeting to order at 6: 15 p.m. There was a silent invocation and pledge of allegiance to the Flag. Present Mayor Michael Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilman Gene Emter City Manager Tracey Barlow City Clerk Bonnie Wenzel City Attorney Aaron Wolfe Absent Councilman Michael Ignasiak 2. APPROVAL OF MINUTES There were no Minutes to be approved at this time. 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS There were no Presentations at this time . 4. CITIZEN COMMENTS There were no Citizen Comments at this time. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA There were no Changes/Modifications to the agenda at this time. 6. CITY COUNCIL REPORTS Councilman Emter read his report into the record. (Attached) He answered questions presented by Councilwoman Power regarding the alternative transportation study with regard to the TPO. Councilwoman Power commented on being out of town and noticing when she got back that the vapor people were gone. She also commented on 1 Council Regular Meeting July 15, 2013 the road work that was being done on U.S . #1 and expressed hope that it would all be done at the same time. Councilwoman Bennington commented on the CAPS in conjunction with the Police and Leisure Services getting ready to kick off the Fall Festival. Mayor Thomas reported on attending the meeting with Representative David Santiago on June 13, which he felt was very informative. He also reported on attending the VCOG meeting and expressed concern with doing away with VCOG. He informed Council there would be another workshop on July 29th. Councilwoman Power and Councilman Emter informed Mayor Thomas they did the survey. Mayor Thomas then spoke of Deltona pulling out of VCOG. He felt the biggest thing with Deltona was the cost to be a member of VCOG, which was based on the bigger the City the bigger the money. He felt very strongly that the cities all had to stick together. Mayor Thomas then spoke of attending the Votran meeting with regard to the deficit and Volusia County wanting the cities to contribute money toward Votran. There was a discussion regarding the fare to ride the Votran being increased by $ . 50 . Councilwoman Bennington felt since the County didn't even ask their opinion when they started it they shouldn' t hit them for money. Mayor Thomas felt that was why VCOG was so important. Councilman Emter agreed and felt it was critically important they they join and support and stick together. He wanted to receive a copy of VCOG' s agenda or minutes . Mayor Thomas informed him the Council was welcome to go to the VCOG meeting any time. He then informed the public what VCOG was . Mayor Thomas informed Council at the last VCOG meeting a lady from St. Johns talked about the Indian River Lagoon and the brown tide algal bloom, which he was concerned about as it had been the third year they have had it. Mayor Thomas spoke of having a combined meeting in Edgewater with New Smyrna to discuss the algal bloom. City Manager Barlow informed him it was in the process but they hadn't landed on a date that was conducive for all involved. 7 . CONSENT AGENDA a. Approval of the purchase of a hydraulic crane in the amount of $17, 450 from Tampa Crane & Body, Inc. and authorization for the City Manager to execute a purchase order 2 Council Regular Meeting July 15, 2013 Agenda Request b. Approval of the purchase of a John Deere 310K Backhoe Loader from Nortrax in the amount of $87, 996 and authorization for the City Manager to execute the purchase order Agenda Request 2' c. Approval of Addendum No. 2 with Dedicated Transport for Lime Sludge hauling and disposal and authorization for the City Manager to execute the document Agenda Request 2:1 Councilman Gene Emter moved to approve the Consent Agenda, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a. Resolution No. 2013-R-11 : An amendment to the Economic Development Board By-Laws Agenda Request City Attorney Wolfe read Resolution 2013-R-11 into the record. City Manager Barlow made a staff presentation. City Manager Barlow answered questions presented by Councilman Emter and Councilwoman Bennington with regard to the Economic Development Board budget. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Christine Power moved to approve Resolution No. 2013-R- 11, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. 3 Council Regular Meeting July 15, 2013 Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None b. Resolution No. 2013-R-12 : Establishing policy to temporarily waive fees for annexation of residential and non-residential property Agenda Request City Attorney Wolfe read Resolution 2013-R-12 into the record. City Manager Barlow made a staff presentation. City Manager Barlow answered questions presented by Councilwoman Bennington with regard to the length of time he wanted them to do this for, which he identified as one more year. She also questioned how many annexations they have had since they started doing this . City Manager Barlow informed her two in a very downed economy and that there were more in the pipeline . Councilman Emter questioned this not including impact fees . City Manager Barlow informed him this agenda item did not but that this was a sister to some other agenda items that were coming up. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve Resolution No. 2013-R- 12, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None c. Resolution No. 2013-R-13 : Adopting the Stormwater Master Plan Update Agenda Request City Attorney Wolfe read Resolution 2013-R-13 into the record. City Manager Barlow made a staff presentation. He turned the presentation over to Andrew Giannini from Quentin L. Hampton & 4 Council Regular Meeting July 15, 2013 Associates, the City' s Consulting Engineer, who then introduced Randy Coslow who assisted him with the update of the Stormwater Master Plan. Mr. Giannini then made a presentation by identifying what was updated within the Stormwater Master Plan. Mr. Coslow then commented on the recommended 16 projects in the report, 12 being east of U. S. #1 and presented an overview of the Total Maximum Daily Load (TMDL) program and Basin Management Action Plan (BMAP) with regard to the Indian River. He informed Council according to DEP the City contributed minimally to the pollution in the river, representing 5% of the total discharge to the north Indian River Watershed, which included 3, 200 pounds of total nitrogen per year and 350 pounds of total phosphorous a year. He also mentioned DEP assessed a credit to the City for public education efforts, which was worth about 74 pounds per year of total nitrogen. Councilwoman Bennington questioned the credit for educating people. Mr. Coslow explained how educating people reduces the nitrogen from changes such as people that then begin to pick up pet waste. Councilwoman Bennington confirmed with Mr. Coslow that it was based on a formula. Mr. Coslow further described how DEP would continue to monitor the water quality in the river and if they don't see improvement they will come back in and reallocate total nutrient runoff for the entire watershed. Mr. Coslow described the water quality improvements proposed in the updated master plan with the estimated total nitrogen and phosphorous removal for each project, which combined would reduce each pollutant by approximately 10% if all of the water quality projects were implemented. He also referred to the estimated cost for each of the water quality projects . He further identified the water quality projects proposed in the plan update if implemented would count toward future credits . There was further discussion regarding the cost being $2 . 8 million for the twelve projects on the east side and $1 million for the four projects on the west side over a five year period. Councilwoman Bennington expressed concern with Edgewater doing everything they were supposed to and felt if the city to the north or south wasn' t doing anything then what good was it. City Manager Barlow described that was where DEP comes in. Councilman Emter asked what the enforcement levels were on the other entities that were involved. Mr. Giannini described the BMAP was tied to their NPES permit. He spoke of there being an instrument where DEP can legally force a city to implement their plan. Councilwoman 5 Council Regular Meeting July 15, 2013 Bennington asked how they can force you if you don' t have the money. Mr. Giannini commented on the State and Water Management Districts stepping up with grants . Mayor Thomas questioned being able to be fined. Mr. Giannini identified he hadn't seen whee it had come down on many cities because if they see they are working towards it they will work with the City. City Manager Barlow spoke of being fined for some effluent discharge over some limits and they are requiring the City to do some additional studies and come up with some mitigation efforts as well and further stated they do have the ability. Councilwoman Power asked about the lagoon not actually flushing out. Mayor Thomas described the Haulover Canal area, which was not affected by the tide like we are. Mayor Thomas further spoke of his goal of having zero effluent going into the Indian River and how proud he was of what the City had done to reduce the pollution into the river. Mayor Thomas explained when you put nutrients into the river something is going to grow. This is the first time he has ever seen the brown tide algal bloom in salt water. He further commented on the pelicans and manatees that were dieing. Councilwoman Power asked how much of the 3,266 pounds was related to animal waste or fertilizers . Mr. Giannini stated DEP put that in their report. City Manager Barlow identified they could get that answer to her at a later date. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. City Manager Barlow spoke of this being an extremely important report, which suffices many different pieces of many different puzzles . He spoke of continuing to reduce the pollutants into the Indian River as well as being compliant into the future with DEP. Some of the initiatives that have been done in the past have put them ahead of the game. It was easier to prevent it going forward rather than react to a Consent Order from DEP which usually has a fine attached to it. Councilwoman Bennington felt this Council as a whole and the government right now had been thinking ahead to try to prevent things rather than react to them. City Manager Barlow felt in the long run it was more efficient. Councilman Emter referred to the written report and felt there seemed to be many more projects than the twelve identified. He asked what happened to the others . Mr. Giannini identified it was due to budget 6 Council Regular Meeting July 15, 2013 constraints and that the twelve selected were the highest priority and the projects they should look at. Councilman Emter commented on some of these being done by staff, which Mr. Giannini further commented on. Councilman Emter spoke of looking at roughly 5 years at $400, 000 per year. City Manager Barlow informed him it was a little over $700, 000 per year. Councilman Emter asked how much they spent last year. Environmental Services Director Brenda Dewees identified they had been trying to allocate between $300, 000 and $400, 000 per year. They determined the funding could be increased to include additional projects through the existing rate structure. Councilman Emter asked if they could meet the $700, 000 average per year. City Manager Barlow informed him it was premature to answer that now. They were going to get more in depth with the Enterprise Funds on August 5th. This was just a report and was not committing them to any funding for those projects . Mayor Thomas asked if they needed to increase the stormwater fee again. Ms . Dewees informed him this year they had allocated $775, 000 in this year' s existing budget towards capital projects . Councilman Emter stated they had only spent $300, 000 . Ms . Dewees informed him the project that was under design was estimated to be almost half a million dollars . Mayor Thomas again closed the public hearing and entertained a motion. Councilwoman Christine Power moved to approve Resolution No. 2013-R- 13, second by Councilman Gene Emter. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None d. 1st Reading - Ordinance No. 2013-0-06: An amendment to Chapter 11 (Business Tax Receipts and Business Regulations) , Article II (Miscellaneous Taxes and Regulations) , Section 11-27 (Pawnbrokers) of the Code of Ordinances Agenda Request City Attorney Wolfe read Ordinance 2013-0-06 into the record. 7 Council Regular Meeting July 15, 2013 City Manager Barlow made a staff presentation. There was further discussion regarding what brought this to light, the fact that it mirrored State Statute, and how many pawnbrokers were in Edgewater. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2013-0-06, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None e. 1st Reading - Ordinance No. 2013-0-07 : Amending and Restating Article VI (Sign Regulations) of the Land Development Code oak Agenda Request City Attorney Wolfe read Ordinance 2013-0-07 into the record. City Manager Barlow made a staff presentation. Councilman Emter asked if the City was allowed to do what private business is not. City Manager Barlow informed him yes, in limited situations and provided examples at Councilman Emter' s request. Councilwoman Bennington asked Fire Marshal Jeff Lariscy if this cleared up some sign enforcement issues, which he informed her it did. Councilwoman Power pointed out it had gone from 10 days to 20 days and asked if there was a reason why it couldn' t be three weeks . City Manager Barlow informed her Council had the opportunity through their final vote to make that amendment. Development Services Director Darren Lear explained how they came up with 20 days . Councilwoman Bennington had no problem with changing it to three weeks but felt it would create more issues with other businesses . Mayor Thomas asked for public comment. The following citizen spoke: 8 Council Regular Meeting July 15, 2013 Chuck Ruddy, Representative, Edgewater United Methodist Church, expressed concern with the 32 ' square foot sign limit. He expressed his appreciation for what the Planning & Zoning Board had already done. Councilwoman Bennington asked what size their sign was, which Mr. Ruddy identified the first one was made out of sheet material and had deteriorated. The sign made after that he estimated was 40 square feet. There was a brief discussion regarding how they came up with the 32 square feet and how many signs were allowed. Mayor Thomas entertained a motion. Councilwoman Christine Power moved to approve Ordinance No. 2013-0-07; with the amendment to allow Section 21-63. 04 (g) to allow said signs to be installed 21 days prior to a special activity event, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None f. 1st Reading - Ordinance No. 2013-0-08 : Mark Rakowski, applicant, requesting annexation of 34 . 54± acres of land located east of Cow Creek Road and north of S .R. 442 Agenda Request City Attorney Wolfe read Ordinance 2013-0-08 into the record. City Manager Barlow made a staff presentation. City Manager Barlow confirmed for Mayor Thomas that the property was high and dry. Councilwoman Bennington asked if they would be affected by the resolution was just passed. City Manager Barlow informed her they could request staff refund their application fee and that this was something they could consider. It was estimated that $1, 500 had been paid to this point, which did not include the advertising costs . City Manager Barlow identified by annexing the property, they eventually have a return on that investment without reimbursing or waiving the annexation fees . 9 Council Regular Meeting July 15, 2013 Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve Ordinance No. 2013-0-08 annexing 34.54 acres with reimbursement of the annexation fee, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None g. 1st Reading - Ordinance No. 2013-0-09: Mark Rakowski, applicant, requesting an amendment to the Comprehensive Plan Future Land Use Map to include 34 . 54± acres of land located east of Cow Creek Road and north of S .R. 442 as Mixed-Use with Conservation Overlay Agenda Request City Attorney Wolfe read Ordinance 2013-0-09 into the record. City Manager Barlow made a staff presentation. Councilman Emter asked what Mixed-Use with Conservation Overlay meant, which City Manager Barlow and Mr. Lear described for him. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2013-0-09, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None h. Resolution No. 2013-R-14 : Highway Maintenance Agreement for right-of-way maintenance from Falcon Avenue to Lamont Street and authorization for the Mayor to execute the document Agenda Request Jr 10 Council Regular Meeting July 15, 2013 City Attorney Wolfe read Resolution 2013-R-14 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comments, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve Resolution No. 2013-R-14: Highway Maintenance Agreement, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None 9. BOARD APPOINTMENTS a. Economic Development Board - Councilwoman Bennington' s appointment due to the vacancy left by Tim Howard Agenda Request Mayor Thomas asked Mr. Selman, who was present at the meeting, to stand. Councilwoman Gigi Bennington moved to appoint Cecil Selman to the Economic Development Board, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None b. Economic Development Board - Councilman Ignasiak' s appointment due to the vacancy left by Robert Lott Agenda Request This item was continued to the next meeting due to Councilman Ignasiak not being present. 10. OTHER BUSINESS 11 Council Regular Meeting July 15, 2013 a. Approval of Change Order No. 2 to the Wastewater Treatment Plan Renewal and Replacement contract with Brandes Design- Build, Inc. , and authorization for the city Manager to execute the document Tfl Agenda Request City Manager Barlow made a staff presentation. Kevin Lee, Project Engineer, Quentin L. Hampton & Associates, made a brief presentation. City Manager Barlow spoke of this change order yielding over a $3 million savings and with a project of this complexity and size, they would come across some of the unforeseen needs for change orders . Councilman Emter asked about the grit chamber lining and questioned if the concrete would be repaired before the pipe would be relined, which Mr. Lee explained for him. He also commented on how bad the deterioration was at the request of Councilman Emter. Councilwoman Power questioned if this was a 20-year item originally. She was wondering where in its life it was . Mr. Lee informed her it was constructed in 1993. He further commented on the lining coming with a ten-year warranty from the manufacturer. They have been specifying this product and similar products for 40 years plus and have had very limited issues due to deterioration. Mayor Thomas spoke of when he got his tour and they opened up the manholes he saw many items . He asked if there was something that takes those out before they get to the chamber. Ms . Dewees informed him that was correct and was one of the items they recently replaced to take the larger deposits out of the waste stream. Mayor Thomas was wondering why the chemicals were so strong, which Ms . Dewees explained for him. She also identified it was virtually impossible to get everything out. It was more so the effects of the chemicals and the velocity of the water coming into the chambers that causes the deterioration over time. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve Change Order No. 2 to the Wastewater Treatment Plant Renewal, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter 12 Council Regular Meeting July 15, 2013 No None Abstain None b. Approval of a one (1) year extension of Ordinance No. 2010- 0-07, temporarily deferring applicable sidewalk, Fire/EMS, police and transportation/road impact fees Agenda Request 2= City Manager Barlow made a staff presentation. Councilwoman Power was hopeful this would be the last year they would have to do this . Councilman Emter questioned this applying to non-commercial . City Manager Barlow informed him it only applied to non-residential only. Councilman Emter spoke of the economy and the property valuations improving. He suggested reducing by half instead of all . He felt it was an incentive but not a total incentive and still provided some revenue to the City through the impact. Councilwoman Bennington identified she was thinking about the same thing as they were cutting everything in the budget. City Manager Barlow identified this was a just a deferral of up to three years but they have to pay it back with a 5% interest. The deferral allows them to establish a business before they have to come back and pay the impact fee. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Power pointed out in the document the Ordinance number was 2010-0-17 but the agenda referred to Ordinance number 2010-0-07 . City Clerk Wenzel apologized and made note of the scrivener' s error. Councilwoman Christine Power moved to approve the one (1) year extension of Ordinance No. 2010-0-17, second by Councilwoman Gigi Bennington. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None c. Approval of a one (1) year extension of Ordinance No. 2012- 0-03 temporarily reducing impact fees for non-residential 13 Council Regular Meeting July 15, 2013 properties Agenda Request City Manager Barlow made a staff presentation. He informed Council if they did anything outside of extending the current ordinance for one more year and they wanted to amend it, they couldn't do it tonight. They would have to come back and amend the ordinance which would take two readings . Councilman Emter pointed to his suggestion of reducing by half instead of all as an alternative to throw out to Council for discussion purposes . Councilwoman Power was curious if there was a figure for it from fiscal year 2012-2013. City Manager Barlow informed her it was hard to project and based on what was developed. He then commented on the projects that had been done since 2010. Councilman Emter estimated the amount to be in the vicinity of $40, 000 to $50, 000 . Councilwoman Power felt it was important to keep it waived. Councilwoman Bennington felt they should try it for one more year. City Manager Barlow felt it was important to the ones who did take advantage of it. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve the one (1) year extension of Ordinance No. 2012-0-03, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None d. Authorization for the City Manager to advertise the maximum millage rates for ad valorem and voted debt service Agenda Request 2`` City Manager Barlow made a staff presentation. 14 Council Regular Meeting July 15, 2013 Mayor Thomas informed Finance Director John McKinney he had done a very good job. Mr. McKinney read the TRIM notice into the record with regard to the Operating Budget. In the budget workshop proceeding this evening' s Regular meeting, the Council discussed a millage rate of 7 mills . He asked how they wanted them to advertise with the tax collector the millage rate in association with the Property Appraiser TRIM notice. Mayor Thomas asked Mr. McKinney how he felt about the 6. 876. Mr. McKinney informed him with everything the Council gave him and if City Manager Barlow was in concurrence, he believed they could effectively obtain the goals the Council provided staff this evening at 6. 876 mills however if anything came up between now and the public hearing, the City would have to mail to each address a notice of increase in the advertised millage rate. He felt for advertisement sake it might be safer to advertise at 7 mills . Councilwoman Power suggested 6. 95 mills . City Manager Barlow recommended they establish a maximum millage at 6. 9 with a goal of getting to 6. 876 or below. Mr. McKinney was also comfortable with 6. 9 and if they were to advertise 6. 9 then the preliminary budget would be built with revenues of $4, 038, 428 . Councilwoman Bennington felt safer advertising at 7 mills and coming in at the lower rate. Councilman Emter felt they pretty well knew, City Manager Barlow and Mr. McKinney knew where they were, where they were going and where they would end up. He was afraid of the 7 . 0 . Councilwoman Power pointed out she was too. There was a brief discussion regarding anything over the 6. 876 needing unanimous approval from the Council . Councilman Emter suggested they go back to the 6. 876. Councilwoman Bennington felt they needed some breathing room. City Manager Barlow assured Council that if they establish the 6. 9 tonight, if he brought them a balanced budget at 6. 9 he was going to have a contingency plan that they couldn' t do a 6. 9 final millage and they had to go to 6. 87 but they would know what falls off to get them to the 6. 876 the night that they establish the final . He would always have a "plan B" . Councilwoman Bennington trusted City Manager Barlow and Mr. McKinney to get it down to what they want it but she felt they may decide in a workshop to include something else. 15 Council Regular Meeting July 15, 2013 Mayor Thomas felt Councilwoman Bennington was doing the absolute right thing. He asked City Manager Barlow if Edgewater had the highest millage rate. City Manager Barlow informed him several years ago they did but they had moved down. He felt they were closer to the middle . Mayor Thomas further commented on the low millage rate in New Smyrna as a result of having condominiums, which is where they get their tax base. Daytona Beach Shores is the richest city in Volusia County because of the condos and there not being a lot of homestead exemptions . Councilwoman Bennington then suggested they go with 6. 95, aiming for 6. 876. Mayor Thomas asked how much half a mill was . Mr. McKinney informed him it would net them roughly $30, 500 additional . He then reminded Council last year they did the exact same thing and when they came back in August for the budget workshops they were able to add some additional streets in the street resurfacing program. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve advertising the maximum millage of 6. 95, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None Mr. McKinney read the TRIM notice into the record with regard to the Voted Debt Service millage rate at . 058 mills . Mr. McKinney informed Council there was no maximum millage and needed to be set at the actual amount needed for the voted debt. Councilwoman Power got clarification from Mr. McKinney with regard to the Revenues for Fiscal Year 2013 that actually should have been Fiscal Year 2014 . He clarified it was the same on the previous one. Councilwoman Gigi Bennington moved to approve the voted debt service millage rate at . 058 , second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter 16 Council Regular Meeting July 15, 2013 No None Abstain None e. Award of the contract for Non-Motorized Watercraft Concessions at Menard May Park to Paddleboards New Smyrna Beach, LLC and authorization for the City Manager to execute the contract Agenda Request City Manager Barlow made a staff presentation. Councilman Emter asked how often they would be coming here. Erik Lumbert, Paddleboards New Smyrna Beach LLC, identified it was broken down on a seasonal basis in the proposal and further provided the detail of those hours . City Manager Barlow commented on this being brand new to Edgewater and staff working with them to work out the best way to massage this business that is beneficial to them and Edgewater as well without breaking either one of them. Councilman Emter felt it was an excellent idea and a good combination. Councilwoman Bennington asked if he would be available for special events . Mr. Lumbert informed her absolutely and spoke of being a part of nearly every City or local event they can. Mayor Thomas asked what the fee was . Mr. Lumbert informed him they would start rental options as low as $20 per hour. He further commented on what they have done over the last couple of years with regard to technique, safety, and eco-tours . He also spoke of doing fun and different things to get the community involved. Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved award Paddleboards New Smyrna Beach, LLC the contract and authorize the City Manager to execute the contract, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None f. Approval of the Interlocal Agreement between the City of 17 Council Regular Meeting July 15, 2013 Edgewater and the City of Oak Hill for Animal Control Services and authorization for the City Manager to execute the document Agenda Request City Manager Barlow made a staff presentation. Councilwoman Power questioned the three to four calls per year. City Manager Barlow informed her that was what they anticipated. It was the calls that needed attention right away where the County couldn' t get to them fast enough. Councilwoman Bennington had a problem with doing away with one of the Animal Control Officers and doing a contract with Oak Hill at the same time. There was further discussion regarding Oak Hill no longer having a Police Department and the Sheriff' s Department assuming all of those duties . Councilwoman Bennington expressed concern with the three or four times a year increasing which would ultimately affect and burden our Animal Control Officer. City Manager Barlow informed her they could cancel the contract with a 30 day notice. They would evaluate if they felt they were being taken advantage of. City Manager Barlow believed they had capacity and pointed out this was additional revenue that would help offset our current burdens now with Animal Control . Councilwoman Bennington was worried that it would affect our Animal Control Officer and doing his job here in Edgewater. Councilwoman Power questioned being down to one Animal Control Officer. City Manager Barlow informed her come next budget year they would be down to one Animal Control Officer. He further commented on Animal Control no longer having any responsibilities to the Shelter. Councilwoman Bennington spoke of being in the process of establishing feral cat communities, which would take some time . City Manager Barlow assured her they were going to continue to evaluate the capacity. Councilwoman Bennington spoke of the Animal Control Officers taking the animals to the Animal Shelter. She expressed concern with the Shelter being at capacity because of Oak Hill ' s dogs and there not being room for Edgewater' s dogs and where they would go. City Manager Barlow informed her they had an agreement with the Southeast Volusia Humane Society that doesn't prohibit Edgewater from delivering their animals to the Southeast Volusia Humane Society. Councilwoman Bennington wanted to make sure Edgewater' s animals came first. 18 Council Regular Meeting July 15, 2013 Councilwoman Power questioned where the two Animal Control Officers work. City Manager Barlow informed her currently they had animal control officers that work seven days a week that were under the control of the Police Department. Next year that would be reduced to five days a week. Due to there being no further Council or public comments, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve the Interlocal Agreement between the City of Edgewater and the City of Oak Hill for Animal Control Services and authorize the City Manager to execute the contract, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilwoman Gigi Bennington, Councilman Gene Emter No None Abstain None 11. OFFICER REPORTS a. City Clerk City Clerk Wenzel reminded Council on Wednesday, July 17th at 10 a.m. was the Ribbon Cutting at Serenity Springs Recovery Center on Cow Creek Road, Thursday at 2 p.m. was the Ribbon Cutting for Coastal Chiropractic on Ridgewood, July 25th at 6 p.m. was the Volusia League of Cities dinner hosted by the City of Orange City and August 5th at 2 p.m. was the budget workshop. Councilwoman Bennington told City Clerk Wenzel not to forget to remind them about the Police Banquet. City Clerk Wenzel mentioned it was Friday, July 19th at Edgewater Landing. b. City Attorney City Attorney Wolfe had nothing at this time. c. City Manager City Manager Barlow identified they had most recently received the rendition of the SR 442 overpass . The County Council recently awarded the contract last Thursday, which was part of the East Central Florida Rail Trail, so that would be under construction soon. 19 Council Regular Meeting July 15, 2013 City Manager Barlow notified Council of fixed assets that they had transferred or disposed of. These items would be auctioned off with the money going back to the appropriate funds they were purchased from. City Manager Barlow informed Council he wanted to schedule a workshop on September 25th at 10 a.m. with the City Council, Planning & Zoning Board and Economic Development Board. City Clerk Wenzel informed Council on Thursday night at Ramunto' s they were doing a fundraiser to help support the Edgewater Animal Shelter. 12. CITIZEN COMMENTS There were no Citizen Comments at this time. 13. ADJOURNMENT There being no further business to discuss, Mayor Thomas adjourned the meeting at 8 : 31 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: City of Edgewater, Florida 1 1P �� A11.2! Bonnie Wenzel, City Clerk Michael L. Thomas, Mayor 20 Council Regular Meeting July 15, 2013 16113 Edgewater City Council District 4 Report Gene Emter, Councilman June 4: TPO/FDOT This meeting was to deal with issues and questions from Palm Bay, Flag ler Co., and Bunnell about funding and project priorities when they join Volusia TPO. A number of the questions require research June 13: Fl. House Rep. David Santiago Met with Rep. Santiago, who gave us a synopsis of what happened in the last legislated session and answered numerous questions from the limited audience. June 24:VCOG meeting: Mayor Thomas will report June 24:Volusia Co./Votran County staff presented financial information showing over a $ 1M deficit and examined various ways to deal with it including fare increases, reducing expenditures, and city contributions June 25:TPO Meeting All joint agreements are in except Oak Hill and Palm Coast. The name of the joined TPO will be "River to Sea" TPO, and the meeting time is changed to the 4th Wednesday of the month at 9:00 The alternative transportation study from Deland to the Daytona airport was discussed. The cost has been reduced to $ 2M with a 25% local match required. FDOT will see if there s a way to reduce or cover this cost, as cities were reluctant to contribute. June 25:SpacePort Public Meeting Deb Denys and Dorothy Hukill sponsored a public meeting to discuss and promote the effort to get land near Cape Canaveral for a private launch site for space vehicles. Response and discussion was both varied and passionate. There was clearly no consensus on whether or not this site was the best choice July 2:Town Hall Meeting Met with about 20 residents, some from HOA's and others who were interested. Mr. McKinney gave a short synopsis on the current budget issues. The rest of the time was spent listening and responding to questions and issues brought up by the residents. The format was . very informal and they wanted to continue the program on a quarterly basis. Follow up feedback from residents was excellent. July 12: Central Florida MPO Regional Transportation Priority list : Heard report on drafting of a regional priority list of transportation project sent to FDOT from the 5 TPOs represented. They feel the priority list carries more weight that if the projects were presented individually Coast to Coast Bike Trail Connection. This appears to be a priority to obtain state funding to "connect" the "holes" and complete the entire bike path from Tampa to Titusville, Heard reports on efforts being made to accomplish the connection. Unanimously passed a resolution in support. Jointly met with the West Central Florida k4PO, Heard reports on: Bus transportation:They are having much the same problems as we are All Aboard Florida: The privately funded passenger rail plan from Cocoa to Orlando to Miami was presented. They are aggressively perusing the plan, acquiring land for stations, getting the necessary permits, and hiring a company to run the passenger end of the business l4 Ultimate Project: Saw a video of what the project will look like when it is finished. Total cost will be approximately$2 B No further road expansion is planned.