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08-19-2013 - Regular 6?ct CITY COUNCIL OF EDGEWATER REGULAR MEETING AUGUST 19, 2013 6:00 P.M. COUNCIL CHAMBERS MINUTES 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Mayor Thomas called the Regular Meeting to order at 6: 00 p.m. in the Council Chambers . There was a silent invocation and pledge of allegiance to the Flag. Present Mayor Michael Thomas Councilwoman Christine Power Councilwoman Gigi Bennington Councilman Michael Ignasiak Councilman Gene Emter City Manager Tracey Barlow City Clerk Bonnie Wenzel City Attorney Aaron Wolfe Absent None 2. APPROVAL OF MINUTES a. Special Closed Meeting of June 3, 2013 Minutes )" Councilman Michael Ignasiak moved to approve the Special meeting of June 3, 2013, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas b. Regular Meeting of June 3, 2013 Minutes Councilwoman Gigi Bennington moved to approve the Regular Meeting of June 3, 2013, second by Councilman Gene Emter. 1 Council Regular Meeting August 19, 2013 The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a. Florida Water Professionals Week - Proclamation Mayor Thomas read a proclamation declaring August 12th - 16th as Florida Water Professionals Week. 4. CITIZEN COMMENTS There were no Citizen Comments at this time. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA Councilwoman Gigi Bennington moved to change Item 10A to go after Item 8E on the agenda, second by Councilman Michael Ignasiak. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 6. CITY COUNCIL REPORTS Councilwoman Power had nothing at this time but had been watching the paper with the taxes and the meeting held on Wednesday at 6: 00 p.m. in the Council Chambers . Councilwoman Bennington reminded everyone that the Fall Festival was coming up. Councilman Ignasiak spoke of attending the Southeast Volusia YMCA Board meeting where they discussed the Haunted Forest and the Trunk or Treat. He reported the YMCA membership was up particularly in the youth leagues and that they were waiting for the expansion bid to see if they could move in partnership with the City, which he hoped they would. Councilman Ignasiak reported on attending the Orange City League of Cities dinner. 2 Council Regular Meeting August 19, 2013 • Councilman Emter spoke of having an opportunity to tour Flagler County, along with TPO people as Flagler County was joining the TPO organization. Mayor Thomas reported on attending the VCOG meeting last month where they were still working on the details of their reorganization and if they are still existent, which he felt they needed to be. Councilman Emter also attended that meeting. He identified they were reorganizing their purpose and mission. He felt they were on the right track and going about it in a smart way. Mayor Thomas reported last week he and City Manager Barlow attended the monthly breakfast meeting with Port Orange and New Smyrna. Deb Denys with the County Council was also there. Mayor Thomas spoke of attending a volley ball tournament at the YMCA and that it was packed all the time, well used and very efficient at getting people in and out. Mayor Thomas didn't know if they got the packets they had done. He felt Leisure Services Director Jack Corder did an excellent job on that and there was nothing wrong with showing off what the City is all about. There were 20 something parks . He felt he did a really good job and the photographs were well done too. Mayor Thomas then reported on riding the Votran and it being an enjoyable experience . He felt it was a very important mode of transportation for the community. If they had to raise the rate and if the City had to pitch in $3, 000 he would recommend it. 7 . CONSENT AGENDA a. Community Development Block Grant FY 2012/2013 allocation amendment; affirmation of the City Manager ' s execution of the FY 2012/2013 Subrecipient Agreement Amendment and authorization for the necessary budget amendment Agenda Request ---- b. Approval of vendors for the purchase of chemicals at the Water and Wastewater Treatment Plants Agenda Request �4L Councilwoman Gigi Bennington moved to approve the Consent Agenda as presented, second by Councilwoman Christine Power. 3 Council Regular Meeting August 19, 2013 The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a. 2nd Reading - Ordinance No. 2013-0-07 : Amending and Restating Article VI (Sign Regulations) of the Land Development Code gsk Agenda Request City Attorney Wolfe read Ordinance 2013-0-07 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilwoman Bennington spoke of the problem Holly Hill was having with the signs and two businesses on one piece of property and asked if this would alleviate that. City Manager Barlow identified Holly Hill was having a flag issue and confirmed they had made an amendment that addressed the United States Flag Code. Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Michael Ignasiak moved to approve Ordinance No. 2013-0-07, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas b. 1st Reading - Ordinance No. 2013-0-10 : Approval of the FP&L Franchise Agreement for a period of 30 years and authorization for the Mayor to execute said Agreement Agenda Request City Attorney Wolfe read Ordinance 2013-0-10 into the record. City Manager Barlow made a staff presentation. 4 Council Regular Meeting August 19, 2013 There was a brief discussion regarding the potential revenue of $68, 000 per year associated with the franchise agreement. Mayor Thomas opened the public hearing. Councilman Emter commented on underground utilities and was wondering if the agreement may be adjusted in accordance with their interest and goals in providing underground utilities . He felt if this was one of their goals for the future that it would be wise to put it into effect as soon as possible. City Manager Barlow spoke of working on an amendment to the Land Development Code that would require all new commercial development to establish underground service from FPL' s service feed to the structure itself that he hoped to have before Council in the next month or two. He further spoke of the cost of underground utilities being considerably more expensive. He also commented on the above ground infrastructure including telephone and cable. They were going to try to motivate that on a case by case basis . By putting it in the agreement it wouldn't have any effect now. If they made an amendment he could go back and pull the agenda item tonight and ask for an extension. Whatever they change had to go back through FPL' s attorneys as well . Mayor Thomas asked Larry Volenak, Area Manager with FPL, to identify the pros and cons to having underground utilities as well as the cost difference, which he did at this time. Mr. Volenak then explained, at the request of Mayor Thomas, how high water affects underground utilities . Councilwoman Bennington questioned which would be best for Edgewater as an overall community, overhead or underground if natural disasters were to hit? Mr. Volenak identified they were doing a hardening of their overhead facilities and further described what they have done for their critical infrastructure. Mayor Thomas felt underground utilities were mainly for aesthetic reasons . Mr. Volenak stated they would be more than willing to work with the City on any areas they were interested in getting an estimate for the cost to underground the facilities . Councilwoman Bennington questioned if it cost the user more to have underground, which Mr. Volenak identified it did and further explained why. Councilwoman Bennington questioned the telephone company and cable company putting their lines underground as well if FPL does since they 5 Council Regular Meeting August 19, 2013 all use the same pole. Mr. Volenak identified there was an additional charge for them to run their facilities underground also. Councilwoman Bennington felt maybe they should consider underground for future developments but not do anything with what they have right now as she felt it was cost prohibitive. Councilwoman Bennington questioned if underground power would also affect those that have overhead power, which Mr. Volenak addressed for her. City Manager Barlow described currently the Land Development Code required all utilities be underground for future developments . City Manager Barlow identified ParkTowne was all underground but the service feed to ParkTowne was above ground. On case by case as they go through some redevelopment in areas they think it will be beneficial for aesthetic purposes and other purposes, that is where they will work with FPL to have those installed underground as well, which didn't affect the agreement one way or the other. City Manager Barlow commented on the narrow right-of-way in front of the cemetery and identified AT&T, who had above ground infrastructure there, had agreed to put that underground in that one section. That will be the first section of U.S. #1 on the west side where they will have all of the utilities underground. All of the utility companies have been pretty good to work with. The following citizen spoke: Leo Towsley, 2828 Unity Tree Drive, expressed concern with the underground service as it related to the green boxes that are placed in people' s front yards . Councilwoman Bennington felt people were used to seeing power lines and don't see them anymore unless one is down. Councilman Emter identified if you go down U.S . #1 in Edgewater basically what you get is a massive clutter of wires, holes and transformers . He spoke of South Daytona having all underground and not seeing that which he felt was a much better appearance and made a much better impression. Councilman Emter spoke of this being a goal eventually and he felt if the contract could be revised to incorporate that goal that it would be wise to do so at the beginning rather than in the middle. City Manager Barlow spoke of the option of putting the power in the rear setbacks behind the commercial businesses on U. S . #l . 6 Council Regular Meeting August 19, 2013 Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2013-0-10, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas c. 1st Reading - Ordinance No. 2013-0-11 : Rosemary Walker, applicant, requesting annexation of . 32± acres of land located east of Meadow Lake Drive and south of 28th Street ER.. Agenda Request 2"' City Attorney Wolfe read Ordinance 2013-0-11 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilwoman Bennington commented on Habitat for Humanity not putting garages on their houses and wanted to see at what point they can require them to build any houses in our community with at least a one car garage. City Attorney Wolfe informed her it would not affect this ordinance as far as annexation but that any requirement of garages would need to apply across the board and that a single builder could not be singled out. Councilwoman Bennington identified she was going to ask City Manager Barlow if they could instruct Development Services Director Darren Lear to make sure the new Land Development Code says that all houses had to have at least a one car garage. They run into code violations when they don't have a car and they don't have storage, which creates a problem in Edgewater with the aesthetics . Councilman Ignasiak commented on closing off his two car garage, which is now part of his house and he no longer has a garage. Councilwoman Bennington commented on old Edgewater and the houses that don't have garages having storage problems . She also commented on cars being parked all over the place in Pelican Cove West. She felt all houses should have a minimum size garage . Councilman Ignasiak felt if it was mandatory that they had a garage put on the house when it was built then they would have to prohibit 7 Council Regular Meeting August 19, 2013 the enclosing of garages later to be converted into family rooms . Councilwoman Bennington felt they could go for special exceptions . Mayor Thomas felt they were talking dollars and cents and they were trying to get some unfortunate family in a home. Councilwoman Bennington identified Habitat from what she understood did not usually build garages but they provide them with a shed in the back but they have problems with that in their code enforcing. Councilman Ignasiak suggested they make sure the driveway is big enough to accommodate ex-number of cars, which would take care of the parking issue. Councilwoman Bennington felt that was a good idea. City Manager Barlow reminded Council this was just an annexation request and he wanted to stay focused on that. City Manager Barlow informed them Item l0A was a request for a donation of a piece of property. If a majority of the Council agreed they could make that a contingency if they receive that property that they had to build a house with a garage because it was conducive to the neighbors there so they would have reason for making that recommendation. He suggested they keep discussion about long term and land development code amendments out of the public hearing and talk about that separate, either at the end of the meeting or another agenda. Councilwoman Bennington stated the property being annexed would have a Habitat for Humanity house. City Manager Barlow cautioned her as they annex and consider a comprehensive plan future land use and a rezoning, which were their next two agenda items, that they don' t treat his any different than any other zoning codes already on the book. City Manager Barlow suggested they also engage Mrs . Walker in that conversation. Councilwoman Power identified there were a lot of carports in Florida. Any place there is a manufactured home or mobile home park they have carports . Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2013-0-11, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, 8 Council Regular Meeting August 19, 2013 Mayor Michael Thomas d. 1st Reading - Ordinance No. 2013-0-12 : Rosemary Walker, applicant, requesting an amendment to the Comprehensive Plan Future Land Use Map to include . 32± acres of land located east of Meadow Lake Drive and south of 28th Street as Low Density Residential with Conservation Overlay Agenda Request City Attorney Wolfe read Ordinance 2013-0-12 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. There was a brief discussion regarding the zoning on the surrounding properties . Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve Ordinance No. 2013-0-12, second by Councilman Michael Ignasiak. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas e. 1st Reading - Ordinance No. 2013-0-13: Rosemary Walker, applicant, requesting an amendment to the Official Zoning Map to include .32± acres of land located east of Meadow Lake Drive and south of 28th Street as R-2 (Single-Family Residential) Agenda Request City Attorney Wolfe read Ordinance 2013-0-13 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comment, Mayor Thomas opened and closed the public hearing and entertained a motion. Councilwoman Gigi Bennington moved to approve Ordinance No. 2013-0-13, second by Councilwoman Christine Power. 9 Council Regular Meeting August 19, 2013 The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas l0a Rosemary Walker, Executive Director of the Southeast Volusia Habitat for Humanity, requesting the City consider donating surplus property located at 3020 Lime Tree Drive for the construction of a single family home and authorization for the Mayor and/or the City Manager to execute all associated documents Eck Agenda Request City Manager Barlow made a staff presentation. City Manager Barlow wanted Ms . Walker to address the Council and talk about all of the other things Habitat for Humanity has done in the City of Edgewater. Rosemary Walker, Executive Director of the Southeast Volusia Habitat for Humanity, told the Council a little bit about their experience with Edgewater. They have to date built 20 houses in the City, which represented an investment of about $1 .25 million. These people pay about $20, 000 a year in property taxes . Their average home payment is about $400 per month, which included the principal, the taxes and the insurance. It was their goal to have this be a permanent solution to their financial challenges. She further spoke of being very concerned about code enforcement issues . They are trying now and building a four car driveway. They do not build a garage as Habitat International does not allow them to under their covenant. They can only comply with local codes . Because the City does not require a garage they cannot provide one. They do provide an 8 ' X 10 ' storage shed. They have a lot of classes on being a good neighbor. They built four new houses in the last year; two on Woodland, one on Vista Palm and one on Orange Tree and had also rehabbed four houses; one on Sabal Palm, one on Lime Tree, one on Bradford and one on Woodland. This year they had spent more than $750, 000 in the City of Edgewater. They believed those eight homes would generate more than $7, 000 a year in property taxes . She also spoke of supporting local vendors such as Servair, Coleman Plumbing, Walker Roofing, B & C Signs, Horton Custom Woodworks and the Edgewater Yard Shop. Councilwoman Power asked what kind of support system they had for families that were in Habitat homes . She identified they had 100 families right now they work with. In addition to raising the money to build or renovate their home, they also do education. A single parent family is required to work with them for 350 hours, a two adult 10 Council Regular Meeting August 19, 2013 family is 500 hours . They also finance their mortgages as zero percent interest mortgages . They also are very interested in preventing foreclosure although they had two foreclosures . If a family comes to them with challenges, they work with them and they will extend their mortgage as long as they communicate with them and they do communicate with them every month because they are their mortgage banker. Councilwoman Power questioned the 100 homes being in Volusia County. Ms . Walker informed her they were in New Smyrna, Edgewater and Oak Hill. They weren' t currently building in Oak Hill and had no plans for the future due to the insurance rates because of a lack of fire supplies . Councilwoman Power questioned the value of the property. City Manager Barlow informed her the Florida Shores lots had devalued during the recession. He thought the bottom line price was $11, 500 and they couldn't get any offers there. The true, out of pocket expense to the City was about $9, 150 into the lot at this point. Councilman Ignasiak asked if there were any outstanding claims or liens on the property now. City Manager Barlow informed him when they foreclosed on it all of those were either satisfied or lost with the foreclosure. Councilwoman Bennington apologized and identified what she said about the garages was nothing against Habitat for Humanity. She felt the four car driveway was great because it eliminated a lot of the trouble. Ms . Walker invited Council to the dedication of the Habitat House on September 21st at 2310 Vista Palm Drive and further commented on it being a Department of Energy Challenge Home. There are only 17 homes in the United States that have met this level of energy savings and only three builders in the State of Florida that even attempt to build to that standard and Habitat is one of them. Councilwoman Bennington disclosed she knows several people that live in Habitat homes in New Smyrna and they are thrilled with them. They also keep them up very nicely. Councilman Emter asked if the house on Vista was occupied. Ms. Walker informed her it would be dedicated on September 21st. The woman that was going to work there was the person that answered the phone at Coleman Plumbing and she had been there for nine years . There was further discussion regarding having no offers on the property at $11, 500 and it would be declared surplus through a donation. 11 Council Regular Meeting August 19, 2013 City Manager Barlow spoke of having one less piece of property the City had to have liability on if the Council transferred the property. He asked Ms . Walker if the property were to be donated if she had a time period of when she thought a structure would be built there. Ms . Walker estimated about two years, during which time Habitat would maintain the property. Mayor Thomas entertained a motion. Councilwoman Gigi Bennington moved to approve donating property at 3020 Lime Tree Drive to the Habitat for Humanity with the condition that they put in a four-car driveway if it fits and was compatible and permitted, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas f. 1st Reading - Ordinance No. 2013-0-14 : Ronald Caldwell, applicant, requesting annexation of 10 . 50± acres of land located at 195 Godfrey Road �o- Agenda Request City Attorney Wolfe read Ordinance 2013-0-14 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilwoman Power questioned the area to the south of it being Hacienda. City Manager Barlow informed her that was all part of a subdivision which was single family homes, which were on the south side of Godfrey Road and currently in the County. He had a couple of individuals on Godfrey Road that were talking about annexing into the City as well . He felt once our taxes became lower than the County' s they would see them start to annex in. It was interesting to hear Ms . Walker talk about the difference in fire insurance. City Manager Barlow commented on the benefits of annexing into Edgewater in comparison to being in the County. There was further discussion regarding this being one of J. C. Carder' s old properties . Mr. Lear thought it went back to Ted Malewski . It was vacant and they didn' t have a City land use designation or zoning on the property yet. 12 Council Regular Meeting August 19, 2013 Councilwoman Bennington questioned low density being consistent with the surrounding area. City Manager Barlow thought he wanted to keep it as a single family home. It was a very large, gorgeous, residential property on the river on 10 . 5 acres that he wanted to protect. Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Michael Ignasiak moved to approve Ordinance No. 2013-0-14, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas g. 1st Reading - Ordinance No. 2013-0-15: Ronald Caldwell, applicant, requesting an amendment to the Comprehensive Plan Future Land Use Map to include 10 . 50± acres of land located at 195 Godfrey Road as Low Density Residential sck Agenda Request City Attorney Wolfe read Ordinance 2013-0-15 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comment, Mayor Thomas opened and closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve Ordinance No. 2013-0-15, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas h. 1st Reading - Ordinance No. 2013-0-16: Ronald Caldwell, applicant, requesting an amendment to the Official Zoning Map to include 10 . 50± acres of land located at 195 Godfrey Road as R-1 (Single Family Residential) Agenda Request 13 Council Regular Meeting August 19, 2013 City Attorney Wolfe read Ordinance 2013-0-16 into the record. City Manager Barlow made a staff presentation. Due to there being no Council or public comment, Mayor Thomas opened and closed the public hearing and entertained a motion. Councilwoman Christine Power moved to approve Ordinance No. 2013-0-16, second by Councilman Gene Emter. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas i . Resolution No. 2013-R-15: Requesting the Volusia County Council to allow the City of Edgewater to assist in full Emergency Medical Services (EMS) transportation Agenda Request City Attorney Wolfe read Resolution 2013-R-15 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilman Ignasiak felt this was dripping with irony. There was a period when Chief Cousins did the right thing and the County told him he was bad and fined him. Now in a twist of fate they come back and say good job and are willing to pay them. He congratulated the Fire Department and identified he has heard nothing but good things about this . The citizens are very happy when they see Edgewater show up and will be even more happy to find out Edgewater would also be transporting in emergency situations . Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve Resolution No. 2013-R-15, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 14 Council Regular Meeting August 19, 2013 9. BOARD APPOINTMENTS a. Economic Development Board - Councilman Ignasiak' s appointment due to the vacancy left by Robert Lott. (This item was continued from the July 15, 2013 meeting) ink Agenda Request 1- Councilman Michael Ignasiak moved to appoint Jeffrey Berner to the Economic Development Board, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas b. Economic Development Board - Councilman Emter' s appointment due to the vacancy left by Chris Balmer Agenda Request ` Councilman Gene Emter moved to nominate Donna Snow for the Economic Development Board, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas c. Construction Board of Adjustments and Appeals - Mayor Thomas ' appointment due to the vacancy left by Andrew Hunt Agenda Request Thomas nominated Larry Loeffler to be appointed to the Construction Board of Adjustments & Appeals . Councilwoman Gigi Bennington moved to at the Mayor's suggestion of Larry Loeffler, second by Councilwoman Christine Power. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 15 Council Regular Meeting August 19, 2013 10. OTHER BUSINESS b. Authorization for the City Manager to enter into a contract with Brown & Brown, Inc. as the Agent of Record for Fully Insured Insurance needs Agenda Request City Manager Barlow made a staff presentation. Mayor Thomas spoke about when he first got elected in 2005 and already having Blue Cross and Blue Shield with the State of Florida. He opted not to take the insurance offered by the City but they informed him he had to take it. He was glad he did. He spoke of how efficient Florida Health Care is and how he had been to the doctor last Thursday and there was no co-pay. He left the house at 6: 21 a.m. on Friday to have blood work done and was back home by 6: 44 a.m. They called him today and had already read the blood results and had already called him in another prescription, which cost him $3 . He felt the City' s insurance was the best he had ever seen. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Christine Power moved to authorize the City Manager to enter into a contract with Brown & Brown, Inc. as the Agent of Record for Fully Insured Insurance needs, second by Councilman Gene Emter. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas c. Award of corrected Public Works Facility and Transfer Station Feasibility Study Contract to Quentin L. Hampton Associates, Inc. and authorization for the City Manager to execute said agreement and all related budget amendments Agenda Request City Manager Barlow made a staff presentation. Councilman Ignasiak asked what the change in price was . City Manager Barlow informed him it went from $95, 320 to $124, 890 and was budgeted. 16 Council Regular Meeting August 19, 2013 Councilman Emter asked about Quentin L. Hampton making an error to the tune of about $15, 000 in calculating the cost. City Manager Barlow informed him that was correct. Councilwoman Power asked if they could split the cost with them. City Manager Barlow informed her Environmental Services Director Brenda Dewees had been negotiating with them. Ms . Dewees informed Council between her and Finance Director McKinney they had been negotiating with them and that $10, 000 of that was not included in the original request for the CMG Feasibility Study. It was included in the original proposal but was not included in the original agenda request. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Michael Ignasiak moved to approve the award of corrected Public Works Facility and Transfer Station Feasibility Study Contract to Quentin L. Hampton Associates, Inc. and authorization for the City Manager to execute said agreement and all related budget amendments, second by Councilwoman Gigi Bennington. The MOTION APPROVED 5 - 0. Yes Councilman Gene Emter, Councilman Michael Ignasiak, Councilwoman Christine Power, Councilwoman Gigi Bennington, Mayor Michael Thomas 11 . OFFICER REPORTS a. City Clerk City Clerk Wenzel explained that tonight one of their agenda items was an advisory board appointment that was postponed from the last meeting. Sometimes they end up with openings on an advisory board that last a very long time. A lot of that reason is lack of applications that they can't provide to the board to make a recommendation for City Council to appoint someone. Also on that, with Council only having a meeting once a month, the way they do the appointments by rotating Councilmembers if they have a Councilmember who is not present, that appointment gets pushed to the next month. They would like to continue doing the rotation but if a Councilmember is not present when they have an appointment if they could move that same night to the next person in line so the appointment could be done without waiting a month. Councilwoman Bennington felt if they did that then the next person in line may not have a chance to check out the person. City Clerk Wenzel informed her everyone did get the applications in their packet and they are voting on it. Councilwoman Bennington pointed out when she 17 Council Regular Meeting August 19, 2013 is making an appointment she tries to talk to the person before she makes a motion to appoint them. She assumed a lot of the other Councilmembers did that too. She doesn't just take the board' s recommendation. If they roll it to the next Councilmember they won' t have a chance for that personal contact and would just be taking them on the board' s recommendation. She didn't agree with that. Councilwoman Power asked how much time they normally know if someone wasn't going to be there. City Clerk Wenzel informed her it varied. Councilman Emter suggested if he had an appointment and isn' t there, he could contact City Manager Barlow and review his recommendation and he could pass it along and someone else take it from there . City Clerk Wenzel informed him she could do that if she knew ahead of time and that it should be her that would take care of that . b. City Attorney City Attorney Wolfe had nothing at this time. c. City Manager City Manager Barlow reminded Council this Wednesday, August 21st at 6 p.m. the St. Johns River Water Management District would be doing a comprehensive presentation at the request of Mayor Thomas and Mayor Barringer. City Manager Barlow informed Council on Friday the Chamber was having a Planning Retreat in the morning into early afternoon. He asked Council to let the Chamber office know ahead of time if they would be attending. City Manager Barlow reminded Council on August 28th from 10 a.m. to 2 p.m. at the YMCA was the Annual Employee Health Fair. Mayor Thomas asked how many people had seen the lagoon thing in the newspaper. He missed it and asked Mark Johnson of the News Journal if he could put the notice in the newspaper again. Mayor Thomas pointed out he didn't hear one no vote tonight, which was very unusual . Councilwoman Power stated she almost said no to one of the appointments just so they would have a no vote. Mayor Thomas felt staff was doing such a good job in presenting the information. He expressed his appreciation to staff for getting these things done in the appropriate fashion. Councilwoman Bennington felt they should give themselves a pat on the back too because they as a Council had been able to put their differences down for the best interest of the city. Mayor Thomas felt they treated each other with respect. 18 Council Regular Meeting August 19, 2013 12. CITIZEN COMMENTS There were no Citizen Comments at this time. 13. ADJOURNMENT There being no further business to discuss, Councilwoman Bennington moved to adjourn. The meeting adjourned at 7 : 39 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: Cit of Edgewate Florida 1.1 Bonnie Wenzel, City Clerk Micha_1 L. Thomas, Mayor 19 Council Regular Meeting August 19, 2013