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01-14-1993 ........ ...., ~ ---\ , CITY OF EDGEWATER LAND DEVELOPMENT AND REGULATORY AGENCY REGULAR MEETING JANUARY 14TH, 1993 Chairman Hellsten called to order a regular meeting of the Land Development and Regulatory Agency at 6:30 p.m., Thursday, January 14, 1993 in the Community Center of City Hall. ROLL CALL: Members present were Mr. Masso, Mr. Ewing, Mr. Fazzone, Mr. Garthwaite, Mr. Klein, Mr. Hildenbrand and Chairman Hellsten. Also present were Mr. Karet, Director of Community Development and Sondra Meager-Pengov, Secretary. APPROVAL OF MINUTES: Mr. Ewing asked the Chairman if he was happy with the minutes as presented. Chairman Hellsten stated, the minutes basically deal with the business and the high- lights of the meeting, and he is generally happy with the minutes. Mr. Ewing said he felt there are some things the Council should be aware of, because when they read the minutes they don't get the whole picture on some of the items discussed. Mr. Ewing stated he had a change to be made under the Community Director's Report. Chairman Hellsten said if Mr. Ewing wanted a future agenda to address the Board's procedures he would be glad to put it on an agenda. Mr. Ewing said he would like this put on an agenda. Chairman Hellsten said he would like to discuss the issue of minutes further, under discussion items. Mr. Fazzone moved to approve the minutes of December 10, 1992 as amended (pg.3 under Community Director's Report, change first paragraph to read Ms. Storey not Mr. Karet), seconded by Mr. Ewing. Motion CARRIED 7-0. '-" ...., OLD BUSINESS: SP-9212 - Sea Pines Memorial Gardens Sid Corhem, authorized agent, requested site plan approval to construct an office building at Sea Pines Memorial Gardens, located at 3001 South Ridgewood Avenue. Mr. Karet reviewed the site plan request, stating staff comments have been addressed and approval is recommended. Mr. Garthwaite and Mr. Fazzone questioned the arrangement of the parking area. Mr. Karet explained that the parking area was designed to save the maximum number of trees possible. Mr. Ewing asked for the location of the nearest sewer line in relation to the site. Mr. Karet said there are sewer lines at Edgewater Landing and Edgewater Commons. Mr. Corhem stated when the sewer line comes to Sea Pines, they will be required to hook-up. Mr. Klein moved to approve the site plan as presented, seconded by Mr. Garthwaite. Motion CARRIED 7-0. NEW BUSINESS: Election of Officers A. Nominations for Chairman Mr. Garthwaite moved to re-elect Mr. Hellsten, seconded by Mr. Masso. Mr. Fazzone moved to close nominations, seconded by Mr. Masso. The closing of nominations was unanimously agreed to by the Board. B. Election of Chairman Motion CARRIED 7-0 to re-elect Mr. Hellsten. C. Nominations for Vice-Chairman Land Development and Regulatory Agency Regular Meeting January 14, 1993 Page -2- ..... ...., Mr. Masso moved to re-elect Mr. Fazzone, seconded by Mr. Garthwaite. Mr. Masso moved to close nominations, seconded by Mr. Garthwaite. The closing of nominations was unanimously agreed to by the Board. D. Election of Vice-Chairman Motion CARRIED 7-0 to re-elect Mr. Fazzone. DISCUSSION ITEMS: A. Community Director's Report Mr. Karet responded to Chairman Hellsten's question from the previous LDRA meeting regarding the location of the sidewalk at Meadow Lake Subdivision. Mr. Karet said the Meadow Lake signage was placed on private property instead of in a common area. Because of the sign's location, the sidewalk was run near the pavement. Mr. Karet replied to Mr. Klein's question regarding the island placement in the right-in, right-out drive that Mr. Klein thought was placed too far out into the right-of-way. Mr. Karet said he discussed this with the developer and the City Engineer and they indicated that this is a proper location to insure that people are encouraged to make the right-in, right-out turn. Mr. Karet explained that he did discuss reducing the size of the fire lane with a representative of Paradise Development. This will occur when phase II is stripped. Also questioned was traffic driving through the parking lanes. Mr. Karet said the use of bumper stops would eliminate this concern, although, the code does not require them. Considerable discussion followed on the two driving lanes being inadequate. Chairman Hellsten reminded the Board that when Edgewater Commons site plan came before the Board there was lengthy discussion on the issue of parking spaces available and the code requirements and Publix parking requirements. Chairman Hellsten said, because the Board wanted to preserve some of the trees in the parking lot, they were willing to sacrifice some of the parking area for the trade off to preserve the trees. Chairman Hellsten said because of Publix requirements, every parking space possible had to be put in, consequently there was very little flexibility. Mr. Ewing suggested that possibly something could be done to eliminate the curve in Land Development and Regulatory Agency Regular Meeting January 14, 1993 Page -3- " ~ "'-' front of the stores. Mr. Karet said the fire lane will be reduced, thus eliminating some of the problem. Mr. Karet also said Paradise Development has indicated they are willing to invest in making alterations if they see a safety risk. Mr. Karet responded to the Board's earlier concern of the preparation of minutes. Mr. Karet said staff prepares the minutes and there are legal requirements associated with the minutes. The minimum requirements are to record the motions and votes, the additional information is provided to make some sense to the meaning of the motions and votes. Mr. Karet stated the length of the minutes has been reduced among all Boards to eliminate excessive staff time. Chairman Hellsten requested the minutes be more detailed as he and the other Board members review previous minutes for information. Mr. Karet commented on Mr. Garthwaite's and Mr. Fazzone's questions regarding the site plan approved earlier. Mr. Karet pointed out that staff makes decisions based on its reading of the code and interpretations by the LDRA. If the LDRA's view of the code at approval differs with that used by staff during the review, then the next time staff reviews plans the new interpretation is used. If staff simply ignored the new interpretation it would waste the developers time changing plans needlessly. Mr. Hellsten stated that the Board did not have a problem with what had been done, but wanted to keep staff honest. Mr. Karet said that when instances such as this occur again he will point them out to the Board. Mr. Klein stated that he doesn't think staff should use the new interpretation just because the LDRA has done SQ. He stated that the LDRA might not want the new interpretation applied to all projects. B. Chairman's Report Chairman Hellsten thanked the Board for their confidence in him and for re-electing him as chairman. Chairman Hellsten asked Mr. Karet what the status of the sign ordinance was. Mr. Karet said the sign ordinance is with the Land Development Regulations and will come to the Board as a package. Mr. Karet also stated he would like to provide the LDRA with small portions of the Land Development Regulations for review. C. Agency Member Reports Land Development and Regulatory Agency Regular Meeting January 14, 1993 Page -4- '..... ...", Mr. Ewing commented that when a site plan such as Edgewater Commons comes before the LDRA, he feels the City should do all they can to encourage development and not make it too difficult for them. Mr. Fazzone thanked everyone for re-electing him as vice-chairman. Mr. Masso agreed with Mr. Ewing, regarding Edgewater Commons. Mr. Masso also stated no member of the LDRA should represent themselves as a member of the LDRA at other meetings, unless they were directed to do so by the LDRA Board. Mr. Garthwaite had no comments at this time. Mr. Hildenbrand, thanked staff for supplying the zoning maps. Mr. Klein questioned having a joint meeting with the City Council. Chairman Hellsten said nothing has been scheduled as yet and suggested having a special LDRA meeting to determine what they will discuss at a Council meeting. ADJOURNMENT: There being no additional business to come before the Board, a motion was made and approved to adjourn. The meeting adjourned at 7:50 p.m. Minutes respectfully submitted by, \ \ Sondra Meager-Pengov, Secretary Land Development and Regulatory Agency c:\ldra\minutes\11493 Land Development and Regulatory Agency Regular Meeting January 14, 1993 Page -5-