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12-02-2013 - Regular ab CITY COUNCIL OF EDGEWATER REGULAR MEETING DECEMBER 2, 2013 6:00 P.M. COUNCIL CHAMBERS MINUTES 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Mayor Thomas called the Regular Meeting to order at 6: 00 p.m. in the Council Chambers . There was a silent invocation and pledge of allegiance to the Flag. Present Mayor Michael Thomas Councilwoman Christine Power Councilman Mike Ignasiak Councilman Gene Emter City Manager Tracey Barlow City Clerk Bonnie Wenzel City Attorney Aaron Wolfe Excused Councilwoman Gigi Bennington 2. APPROVAL OF MINUTES a. Regular Meeting of October 7, 2013 Minutes Councilman Gene Emter moved to approve the October 7, 2013 Regular Meeting minutes, second by Councilman Mike Ignasiak. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS At this time City Clerk Wenzel showed a video of Alex Kinsey & Sierra Deaton, locals who were participating on the television show X Factor. Mayor Thomas asked for Alex' s mother, grandfather and step-father to come forward and read a proclamation recognizing Alex Kinsey, who was 1 Council Regular Meeting December 2, 2013 a lifelong resident of Edgewater, after which he presented the proclamation to Alex' s mother. a. Presentation of certificates to New Smyrna Beach High School Students for their participation in the 2013 Haunted Forest Mayor Thomas presented certificates to Ms . Blazi to give to the New Smyrna Beach High School students who participated in the 2013 Haunted Forest. b. Representative David Hood to address Council Representative David Hood, District 25, informed Council if they had a program they needed funding for, now was the time for them to sit down with staff and figure out what he could do to help them get things funded and get things done. Mayor Thomas spoke about the effect the median cuts on U. S. #1 that were done by FDOT have had on the business district. The fire truck was not able to turn in to park in the South bay. He identified the only compromise the City got were some flowers and vegetation in the medians. He asked Representative Hood for his help with that. Representative Hood informed him they would call FDOT in the morning. Representative Hood thanked the Council for the time and allowing him to represent them. Councilman Emter asked Representative Hood to leave some business cards if he had some. Interim City Manager Barlow informed Council they had their direct contact as he worked a lot with Ms . Roberts . 4. CITIZEN COMMENTS The following citizen spoke : Don Williams, 211 Ranken Road, understood an impact fee was put on the water usage. He built a home ten years ago and couldn't get the right water supply to his house. Finally his plumbing company dealt with the City and they got it resolved. They put in a 1 1/2" meter in order to get the water usage. Now he was being penalized because he had a 1 1/2" meter. He paid the impact fee for the larger meter but now he was getting penalized. He was getting $130 or $140 water bill . City Manager Barlow informed Mr. Williams what Council was going to approve tonight, even though he had a 1 1/2" meter and he was residential, he would be considered a 3/4" meter and would be satisfied with the resolution tonight. 2 Council Regular Meeting December 2, 2013 City Manager Barlow further explained when Council implemented the new tier system any residence that had a meter greater than 3/4", which there was a handful, were not caught and were bumped into the commercial tier. The Resolution before Council tonight addressed that. Councilman Emter asked how many were a handful . Finance Director John McKinney informed him 34 . City Manager Barlow informed him out of over 10, 000 meters . Councilman Emter then asked if the 34 people were being notified of this . Mr. McKinney informed him when they received one or two complaints regarding this, he got with the City Manager and asked his permission to administratively adjust their accounts down to the 3/4" meter and they adjusted their accounts so the first bill that was high they credited their account. After this evening after Council approved the new fee resolution which allows that and it specifically says single family residential unit it would no longer be administrative. He informed Mr. Williams he had been told his account had been credited but he would follow up and verify that. Mr. Williams asked about the sewer portion of the bill . Mr. McKinney informed him both items were one in the same. They added the language in the water and sewer side that if they have greater than a 3/4" meter as of October 1, 2013 they would be considered for billing purposes a 3/4" meter so that changed the fees on both sides . If someone came in tomorrow and wanted a 2" meter they would be given the fee schedule up front so they knew if they put in the 2" meter what the tier system is . Councilman Emter expressed his appreciation to staff that found this proactively without a major upheaval . He requested the 34 people be notified of the situation and what was happening so they were aware of the reduction and the action taken to establish that reduction. Mr. McKinney informed him they had two cycles and of the two cycles half of them never even saw the new bill take effect as they were able to fix it before their cycle even went out but he agreed to notify everyone else. City Manager Barlow commented on the purpose of doing it administratively for the one month interim before they got formal approval from Council. He further described they couldn' t send any of that out until after the resolution was passed and allowed them to do that. Ron Carwile, 1701 S. Ridgewood Avenue, informed Council he had made up a petition about the southbound turn lane where it had been eliminated. He felt it was a danger to the fire house, the citizens of the community and the children up and down Rhode Island and Hardin Street. He wanted the backing of the Council, by way of a Resolution, 3 Council Regular Meeting December 2, 2013 on the petition to go forward with it. He then read his petition and pointed out that vehicles have to go down Rhode Island to Riverside and back up Hardin to get to the fire house or his business . Mr. Carwile presented a copy of the petition to City Clerk Wenzel and the Council . Mayor Thomas disclosed he had spoken to Mr. Carwile and Fire Chief Cousins about this . He also spoke about getting in and out of Winn Dixie onto U.S . #1 . He wasn't sure how the wrecker place was doing as he felt they didn' t come up with a good design there either. He recommended they try to hire a traffic engineer and relook at this and then petition their representatives. He felt when DOT came in they came in with a hard hand and they couldn' t even talk to them and he didn't like that. They tried to negotiate some compromise and they wouldn't have it. He suggested they do a traffic study and then formulate a resolution because he didn't think that was the only problem they had and then go to DOT and put some political pressure on them. City Manager Barlow informed him on the Consent Agenda tonight was a continuing service agreement for a traffic engineer. If this was approved by Council, he and Development Services Director Darren Lear would be meeting with him later this week on another subject. He agreed to talk to him about that and schedule him for the January meeting to get his opinion. The individual being recommended for contract for agreement tonight used to be with FDOT and understood both sides of it. Councilman Ignasiak suggested any language be deleted from the petition regarding children playing in the street or about to be hit because it was illegal under State law and if the Council accepted it as is they would not only be embracing children playing in the street but they may also be liable if something happens if they sign on with this . Mr. Carwile had no problem rewriting it. Mayor Thomas felt they needed to get some facts first and then formulate a resolution and then go forward. Councilwoman Power agreed and felt there may be more issues than just those two places . She felt maybe they needed to survey the rest of the work. Mayor Thomas asked if Myron had complained. City Manager Barlow informed him he had not had any conversation with Myron since the construction was completed. He knew he had a great concern going into it with regard to being able to come out and go southbound verses having to go northbound and do a u-turn. 4 Council Regular Meeting December 2, 2013 City Manager Barlow informed Council if it was the consensus of Council to wait until they get a traffic engineer on board, he and Mr. Lear would have some discussion about this issue with him and get his opinion and get him to come and talk to Council to share his professional opinion of what they possibly could do or possibly where they were wasting their effort. Councilwoman Power felt when DOT was at the meeting and discussions were going on just speaking to them did not do anything. It had to come from the professional standpoint and could not be just anecdotal . After having done a couple of other things with them after they came in and strong armed the City to do, she wasn't impressed. Councilman Ignasiak referred to it as a benevolent dictatorship. It was the consensus of Council to wait until they get a traffic engineer on board and get his professional opinion of what they possibly could do or possibly where they were wasting their effort. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA City Manager Barlow identified under the Consent Agenda, Items 7B & 7C, he asked when Council made the motion to accept the Consent Agenda, that they continue the two agreements for Kimley-Horn until the next meeting. There were some concerns with some language as it related to liability and insurance coverage that they still needed to work out with the City Attorney prior to both parties being comfortable. They have agreed to allow the City to continue those . Councilman Ignasiak questioned Items 7B & 7C being pulled. City Manager Barlow informed him it was only the Kimley-Horn portion of 7B & 7C. City Manager Barlow confirmed for Councilwoman Power that they could elect the primary but not the alternate. They could do the primary on the Brownfields, which was Item 7B and they could award CPH & Quentin Hampton for the general engineering services; just not Kimley-Horn, which was Item 7C. 6. CITY COUNCIL REPORTS Councilwoman Power had nothing at this time. Councilman Ignasiak reported on attending the Veterans Day service held on November 11th at Sea Pines by Post 285, which was well attended. He also attended a Chamber Ribbon Cutting for Klein-Yaney Media, who had recently put out The Edge magazine . He along with several others attended the Southeast Volusia Chamber of Commerce Installation Dinner with the new Officers at Sugar Mill . He also attended the presentation by the FDOT regarding the Bike Trail update. 5 Council Regular Meeting December 2, 2013 Councilwoman Power pointed out FDOT was there but the presentation was put on by someone else. City Manager Barlow identified it was FDOT consultants . Councilman Ignasiak attended a YMCA Board meeting where they were in a holding pattern with anything developing while waiting on the outcome in Ormond and Port Orange. At the request of Mayor Thomas, Councilman Ignasiak attended the VCOG meeting. Mayor Barringer was thanked and awarded for his service as the outgoing Chairman and Mayor Kelly of Ormond was chosen as the next Chairman of VCOG. Two issues were presented; the homeless issue and a presentation from the School Board regarding the new CORE curriculum and the issues they were struggling with on the State level and how they were trying to help define it. Councilman Emter spoke about attending a tour of Eco-Wolf on Marion Avenue. Councilwoman Power also attended the tour and pointed out that 90% of their business was not in the United States and was overseas . It wasn' t just fiberglass and they would grind up anything. Councilman Emter continued his report by commenting on attending the 3rd Quarter County Economic Development presentation on November 8th. Councilman Emter then reported on meeting with City Clerk Wenzel and City Manager Barlow to discuss their evaluations . He also reported on accompanying Bliss Jamison to the Team Volusia Board meeting on November 15th and the Chamber of Commerce New Member Induction on November 21st. Councilman Emter concluded his report by commenting on attending the TPO meeting on November 27th. Councilman Emter identified on Thanksgiving night one of his family members was taken ill and required 911 assistance. They were there within four minutes and within 30 seconds of hitting the doorway they had the drug ready, the mask ready and he was being treated. He expressed his thanks and appreciation for the organization of the City' s fire service, the care and service they provide, and the combination of caring and professionalism. Mayor Thomas spoke of attending the Southeast Volusia breakfast of the Mayors and Managers of Port Orange, New Smyrna, Edgewater and Oak Hill. He was happily surprised that County Manager Jim Dineen attended the meeting with County Councilwoman Deb Denys . This was an informal way of expressing their views to concerns they may have. He asked City manager Barlow if they were making any progress and he informed him they were. 6 Council Regular Meeting December 2, 2013 Mayor Thomas reported on attending a meeting which involved Space X. They want to develop a launch pad on the Merritt Island National Wildlife Refuge south of Oak Hill . This would provide 80 construction jobs immediately and after that 400 to 500 technical jobs . He then commented on the acreage that would be developed on the west side of 3A north of the Haulover Canal . He further described being hesitant as he felt they were trading the environment for jobs . He further expressed concern with the problems they had with the Indian River estuary. Councilwoman Power questioned how many jobs would come from within their own already. Mayor Thomas identified they may move here. Councilman Ignasiak commented on the first meeting he attended several months ago where former NASA engineers could not or would not answer questions that were asked of them. He could see the evasiveness and the attempt to avoid the answers and when he sees actions like that that raises serious concern and red flags . He also had serious concerns about that project. Mayor Thomas wanted to do more research. 7. CONSENT AGENDA a. Authorization for the City Manager to execute the contract for Continuing Professional Engineering Services for dredging/Marine Design and Permitting with Dredging and Marine Consultants, LLC. Agenda Request b. Award of the Brownfields Assessment Professional Engineering Consulting Services Contracts to Cardno TBE as primary and Kimley-Horn & Associates as the alternate and authorize the City Manager to negotiate and execute the contracts Agenda Request " c. Authorization for the City Manager to execute contracts for Continuing Professional General Engineering Services with CPH, Inc. , Kimley-Horn & Associates and Quentin L. Hampton Associates Agenda Request - Part 1 Agenda Request - Part 2 d. Authorization for the City Manager to execute the contract for Continuing Professional Traffic Engineering Services 7 Council Regular Meeting December 2, 2013 with Traffic Data Solutions, Inc. Agenda Request Councilman Gene Emter moved to approve the Consent Agenda with the exception of Item B and C to eliminate Kimberley-Horn & Associates from the resolutions, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None 8. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS a. 2nd Reading - Ordinance No. 2013-0-08 : Mark Rakowski, applicant, requesting annexation of 34 . 54± acres of land located east of Cow Creek Road and north of East Indian River Boulevard Agenda Request City Attorney Wolfe read Ordinance 2013-0-08 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilman Ignasiak asked if there was a contiguous boundary issue with this . City Manager Barlow informed him there was not and that it was compliant with State Statute. Mark Rakowski, applicant, was available to answer any questions the Council had. Due to there being on further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilwoman Christine Power moved to approve Ordinance No. 2013-0-08, second by Councilman Mike Ignasiak. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None 8 Council Regular Meeting December 2, 2013 Abstain None b. 2nd Reading - Ordinance No. 2013-0-09: Mark Rakowski, applicant, requesting an amendment to the Comprehensive Plan Future Land Use Map to include 34 . 54± acres of land located east of Cow Creek Road and north of West Indian River Boulevard as Mixed Use with Conservation Overlay srak Agenda Request City Attorney Wolfe read Ordinance 2013-0-09 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened the public hearing. Councilman Emter asked if there was any proposed use for this land at this time. Mr. Rakowski informed him right now they were kicking it around. The property owners didn't know exactly what they wanted to do. Councilwoman Power pointed out the property was located right next to the Trail. Due to there being no further Council or public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve the amendment to the Comprehensive Plan Future Land Use Map to include 34.54± acres of land located east of Cow Creek Road and north of West Indian River Boulevard as Mixed Use with Conservation Overlay, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None c. 2nd Reading - Ordinance No. 2013-0-19: Amending Chapter 12 (Offenses and Miscellaneous Provisions) , Article I (In General) by adding Section 12-7 (Sexual Offenders and Sexual Predators) 4 Agenda Request City Attorney Wolfe read Ordinance 2013-0-19 into the record. 9 Council Regular Meeting December 2, 2013 City Manager Barlow made a staff presentation. He informed Council they removed the school bus stops and they weren't being considered within the 2, 500 feet because of how problematic that would be for the School Board to locate bus stops . Due to there being no Council or public comment, Mayor Thomas opened and closed the public hearing and entertained a motion. Councilman Mike Ignasiak moved to approve Ordinance No. 2013-0-19, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None d. Resolution No. 2013-R-26: Modifications to the Fee Schedule mot Agenda Request City Attorney Wolfe read Resolution 2013-R-26 into the record. City Manager Barlow made a staff presentation by identifying the modifications made to the fee schedule. Mayor Thomas opened the public hearing. There were no Council comments at this time. The following citizen spoke: Don Williams, 211 Ranken Road, asked if on the 3/4" there was additional impact on that. City Manager Barlow informed him no. Mr. Williams then questioned if somebody had a 3/4" meter that there was no impact fees other than the usage. City Manager Barlow informed him the impact fees were only when an account was established. He informed Mr. Williams to contact Mr. McKinney if he had any further questions . Mr. McKinney had given him his business card. Due to there being no further public comment, Mayor Thomas closed the public hearing and entertained a motion. Councilman Gene Emter moved to approve Resolution No. 2013-R-26, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. 10 Council Regular Meeting December 2, 2013 Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None 9. BOARD APPOINTMENTS There were no Board Appointments at this time. 10. OTHER BUSINESS a. Approval of the 2014 Edward Byrne Memorial Justice Assistance Grant Agreement and authorization of a budget amendment in an amount not to exceed $3, 356. 00 A. Agenda Request City Manager Barlow made a staff presentation. There was a brief discussion why the purchase to be made was called a "Red Man Suit" . Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Christine Power moved to approve 2014 Edward Byrne Memorial Justice Assistance Grant Agreement and authorization of a budget amendment in an amount not to exceed $3,356. 00, second by Councilman Mike Ignasiak. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None b. Approval of the Third Amendment for Legal Services with Aaron R. Wolfe and Doran, Sims, Wolfe & Kundid and authorization for the Mayor to execute the agreement Agenda Request - City Manager Barlow made a staff presentation. 11 Council Regular Meeting December 2, 2013 Mayor Thomas informed City Attorney Wolfe he had done a very good job. He asked if they had the whole building where they were located. City Attorney Wolfe informed him there were other tenants . Councilman Emter wanted to echo what a find job they had done for the City. He asked what he had done for them recently. City Manager Barlow informed him unfortunately they were in the middle of litigating a couple of suits that may be before Council in the very near future. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Mike Ignasiak moved to approve the Third Amendment for Legal Services with Aaron R. Wolfe and Doran, Sims, Wolfe & Kundid and authorization for the Mayor to execute the agreement, second by Councilman Gene Emter. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None c. Ratification of the International Union of Operating Engineers (IUOE) Local 673 Collective Bargaining Agreement Agenda Request City Manager Barlow made a staff presentation. Mayor Thomas asked for Council comments . Councilman Emter assumed City Manager Barlow would prefer that it not be tabled for a month. City Manager Barlow informed him the employees would prefer to receive those raises in time for the holidays . Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilman Gene Emter moved to approve the ratification of the International Union of Operating Engineers (IUOE) Local 673 Collective Bargaining Agreement, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter 12 Council Regular Meeting December 2, 2013 No None Abstain None d. Approval of the agreement with Iron Mountain for records storage and authorization for the City Manager to execute the agreement Agenda Request City Clerk Wenzel made a staff presentation. Councilwoman Power questioned how many of the 1, 800 boxes at Iron Mountain were permanent. City Clerk Wenzel wasn't sure. She identified some of the documents that were permanent or had a retention of 50 years . She explained the permanent documents could be scanned at which time the paper document would not have to be maintained. The scanned document in Laserfiche would become the record document, which was the ultimate goal. Councilwoman Power then asked if there was any historical value. City Clerk Wenzel identified Ordinances, Resolutions and Minutes had historical value and those were scanned and available online and in Laserfiche. Those documents were not being destroyed. Any deeds for City property were not destroyed. City Manager Barlow felt City Clerk Wenzel had done a really good job of trying to streamline that. She did a good job of making sure documents that could be destroyed were destroyed and documents that needed to be retained were retained. He also mentioned it being expensive to store records . She had a good plan on how she was going to reduce the paper. It was a savings to the taxpayer as well as it made it more convenient because the information being put into Laserfiche was available to the residents through the City' s website. Her program was very efficient and she was making a lot of headway. Councilman Emter asked what the plans were for continued scanning into the future. City Clerk Wenzel explained they planned on starting the back scanning next fiscal year. She further identified the documents that were being scanned as they go through the process of the document. Finance was scanning the majority of their documents and Robin Matusick was scanning a lot of her documents . She then commented on the big project of going through the boxes that were offsite and onsite and this taking quite some time to do. Councilman Emter felt there was more to it than meets the eye . City Clerk Wenzel further commented on the condition of some of the older documents . Councilwoman Power asked City Clerk Wenzel if she needed a historian type person or somebody who knew how to handle 13 Council Regular Meeting December 2, 2013 older documents . City Clerk Wenzel informed her so far they had been okay but they absolutely could come across documents staff couldn' t do anything with. She thought UCF had a very good program. Mayor Thomas asked for public comment. The following citizen spoke: David Kneiszler, 2319 Unity Tree Drive, asked if this was something that would be backed up into a cloud instead of stored in boxes and how the information was being handled after it was scanned. City Clerk Wenzel informed him the information was backed up so it was maintained and protected. Mr. Kneiszler mentioned that it would accumulate a lot of gigabytes of information. City Clerk Wenzel identified that was a lot cheaper than storing the boxes . City Manager Barlow explained they had a service that was licensed and insured that was backed up onto their server and they have other servers throughout the country and they provide those services to cities because they are liable for all of that information. He further commented on hoarding too much data. He identified the scanned documents also had an expiration date and would be cleaned up every so often. City Clerk Wenzel spoke of factoring this in when files are created in Laserfiche. Mr. Kneiszler asked if Laserfiche was digital. City Clerk Wenzel informed him that was the program the City utilized. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Christine Power moved to approve the agreement with Iron Mountain for records storage and authorization for the City Manager to execute the agreement, second by Councilman Mike Ignasiak. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None e. Acceptance of updated Project Goals Agenda Request City Manager Barlow made a staff presentation. Mayor Thomas asked for Council comment. 14 Council Regular Meeting December 2, 2013 Councilman Ignasiak understood they had cut and leaned out staff probably as low as they could go going forward. He asked City Manager Barlow if they were at the point where they needed to bring on an administrative assistant or was this a situation where they could still stay lean. City Manager Barlow informed him they could continue to evaluate it as the year went on but he thought down the road it would be a benefit to have a dedicated administrative assistant to support the City Manager' s office as well as the Personnel Department. He further described that volunteer Bobbi Montesano served her last Tuesday last week. She was concerned that there would be a void there because she did a lot of work in supporting the Personnel Department. Councilman Ignasiak asked if he would consider doing it part time. City Manager Barlow informed him it would be full-time . It was at a point that allows him to get out and be a little more forward in some other projects he needed to work on. Councilman Ignasiak asked if there was funding in the existing budget or if they would have to amend the budget to put funding in the budget. City Manager Barlow informed him they would probably look at it mid-year. It was also suggested in his evaluation. Mayor Thomas asked if the Council would have to go through the Assistant. City Manager Barlow assured him he would be available to the Council 24/7 and that would not change. Due to there being no further Council or public comment, Mayor Thomas entertained a motion. Councilwoman Christine Power moved to approve the updated Project Goals, second by Councilman Mike Ignasiak. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None f. Mayor' s acknowledgment of the 2013 Performance Evaluation summary and goal prioritization for the City Manager and City Clerk Agenda Request City Manager Barlow made a staff presentation. Councilman Emter felt everyone recognized that there was no such thing as perfection in anybody but he felt they had come pretty close to it. He recognized City Manager Barlow and City Clerk Wenzel in terms of 15 Council Regular Meeting December 2, 2013 the evaluation process being potentially a fearful situation but he thought everyone treated a situation where if there was a question or an issue, let ' s talk about it, resolve it and move forward. He felt that was the attitude that both administrators had adopted. He truly appreciated that. Councilman Ignasiak felt they had both done a hell of a job. Evaluations only covered a certain boundary and perspective and didn't really list all of the personal quality and skills the City Manager and City Clerk had brought to the table. He felt having grown up in the community they have a special feel for it and were able to look at it from different perspectives and he thought that brought a unique blend to the Council which helped them make decisions . He felt this was a valuable commodity. He encouraged them to keep up the good work. Councilwoman Power was very happy that there had been a little bit of positive change in things with City Clerk Wenzel and that things were working out. Mayor Thomas spoke about when he first became Mayor he went to see the City Manager on a Monday and the Assistant City Manager informed him he was working in Orlando at his engineering firm. He went back on Friday and the Assistant City Manager informed him he went fishing on Friday. That City Manager was making the same amount as this City Manager and he was working three days a week. He felt they had come a long way. Being raised here and growing up through the City and being Fire Chief, he had an inside view. He was amazed at the accomplishments he had made. When he goes to County meetings, they tell him that City Manager Barlow as an invaluable asset to the City. He expressed his appreciation to City Manager Barlow and City Clerk Wenzel . Councilman Mike Ignasiak moved to approve the 2013 Performance Evaluation summary and goal prioritization for the City Manager and City Clerk as were listed, second by Councilwoman Christine Power. The MOTION CARRIED 4-0-0. Yes Mayor Michael Thomas, Councilwoman Christine Power, Councilman Mike Ignasiak, Councilman Gene Emter No None Abstain None 11. OFFICER REPORTS a. City Clerk 16 Council Regular Meeting December 2, 2013 City Clerk Wenzel showed Council an update to the City' s website with regard to the Scholarship page that she and Jack Sterba worked on. She felt it was more user friendly and provided more information. Councilman Emter felt this one was 1, 000% if not more better than the last one. Councilwoman Power expressed her appreciation to City Clerk Wenzel for her work on that. b. City Attorney City Attorney Wolfe had nothing at this time. c. City Manager City Manager Barlow identified the holidays were approaching. Seeing that Christmas Eve and New Year' s Eve Day fell mid-week, he recommended the Council consider giving the employees a half a day on Christmas Eve and a half a day on New Year' s Eve Day as appreciation days . He also informed them that this would not disrupt the garbage pickup services . It was the consensus of Council to give the employees off a half a day on Christmas Eve and a half a day on New Year' s Eve Day as an appreciation day. City Manager Barlow agreed to put that on Facebook as well as the City's website. City Manager Barlow commented on the VGMC appointment. He spoke with Jack Hayman the other day and he informed him he had to resign. He was going to talk to some other people to see if they could find someone else that understood land use planning and would be a good representative for Edgewater on the VGMC. City Manager Barlow reminded Council of the Annual Christmas Parade on Saturday, December 14th at 10 a.m. Councilwoman Power pointed out that First Friday was this Friday. City Manager Barlow identified this was the second one since they started back up after the summer season. The first one was very well attended. He believed the had more vendors signed up since the first one. 12. CITIZEN COMMENTS There were no Citizen Comments at this time. 13. ADJOURNMENT 17 Council Regular Meeting December 2, 2013 There being no further business to discuss, Mayor Thomas adjourned the meeting at 7 :26 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: City of Edgewater, Florida Bonnie Wenzel, City Clerk Michael L. Thomas, Mayor 18 Council Regular Meeting December 2, 2013 There being no further business to discuss, Mayor Thomas adjourned the meeting at 7 :26 p.m. Minutes submitted by: Lisa Bloomer, CMC Attest: APPROVED: City of Edgewater, Florida 1.01U9se--0 , . � � - •� . Bonnie Wenzel, City Clerk Mi•hael L. Thomas, Mayor 18 Council Regular Meeting December 2, 2013 Edgewater City Council Councilman Gene Emter Report Dec. 2, 2013 1. Attended tour of Eco-Wolf on Marion Ave. They grind up old fiberglass and have developed a process to reuse it to make fiberglass panels at a significant reduction of cost and product. It also helps clean up the ecology by reusing old fiberglass that otherwise goes to the landfill. 2. Attended the 3rd Quarter County Economic Development Presentation on Nov. 8. Heard a very positive economic report from the County, as well as an excellent presentation by the Chm of the Economics Dept @ CFU, who explained why the economy has not recovered nearly so fast this time as it has in every recession since the 1950's 3. Met with both Bonnie Wenzel and Tracey Barlow to review and discuss their evaluation. 4. On Nov. 15, I accompanied Bliss Jamison to the "Team Volusia" Board Meeting to hear about their most recent activities in trying to entice economic development in Volusia Co. They are quite active behind the scenes and have a number of projects in the pipeline. 5. On Nov. 21, I attended the C of C "New Member Introduction" program. Had an opportunity to meet several new business people from both NSB and from Edgewater 6. Attended the TPO meeting on Nov. 27. Approved a resolution which allows a city to increase their match funding in order to gain extra points in the awarding process. Also heard that the 10 St. widining is on the agenda for this fiscal year. All of the formalities to include Flagler Co/Palm Coast are complete. Will vote on the draft resolution for approval in January. PETITION We hereby Petition for the re-opening of the Southbound turn lane for Hardin Place in Edgewater, Florida. The closing of the Southbound turn lane has caused excessive traffic by vehicles, including fire trucks returning to the Fire Station. It has also become a safety hazard endangering children that play on Rhode Island, South Riverside Drive and Hardin Place. Re-opening the Southbound turn lane would reduce traffic and save a child from being hit and injured or killed - - it is about saving lives. '?9- \1D \tip PETIT! . N We hereby Petition for the re-opening of the Southbound turn lane for Hardin Pl:,ce in Edgewater, Florida. The closing of the Southbound turn lane has caused excessive traffic by vehicles, including fire trucks returning to the Fire St:Lion. It has also become a safety hazard endangering children that play on Rhode Island, South Riverside Drive and Hardin Place. Re-opening the Southbound turn lane would reduce traffic and save a child from being. hit and injured or killed - - it is about saving lives. Edgewater City Council Councilman Gene Emter Report Dec. 2, 2013 1.Attended tour of Eco-Wolf on Marion Ave. They grind up old fiberglass and have developed a process to reuse it to make fiberglass panels at a significant reduction of cost and product. It also helps cleanup the ecology by reusing old fiberglass that otherwise goes to the landfill. 2. Attended the 3rd Quarter County Economic Development Presentation on Nov. 8. Heard a very positive economic report from the County, as well as an excellent presentation by the Chm of the Economics Dept @ CFU,who explained why the economy has not recovered nearly so fast this time as it has in every recession since the 1950's 3. Met with both Bonnie Wenzel and Tracey Barlow to review and discuss their evaluation. 4. On Nov. 15, I accompanied Bliss Jamison to the"Team Volusia" Board Meeting to hear about their most recent activities in trying to entice economic development in Volusia Co. They are quite active behind the scenes and have a number of projects in the pipeline. 5. On Nov. 21,.I attended the C of C"New Member Introduction" program. Had an opportunity to meet several new business people from both NSB and from Edgewater 6.Attended the TPO meeting on Nov. 27.Approved a resolution which allows a city to increase their match funding in order to gain extra points in the awarding process.Also heard that the 10 St.widining is on the agenda for this fiscal year.All of the formalities to include Flagler Co/Palm Coast are complete. Will vote on the draft resolution for approval in January.