05-25-2004 V i
Memorandum
To: Construction Regulation Board Me erg
From: Tonya L. Elliott, Board Coordinat \ie)
Via: Dennis I. Fischer, Building Department Manager, CBO
Date: 5/12/2004
Re: Regular Meeting Schedule For 2004 and CRB Member Term Updates
As you know it has been quite some time since the CRB has had a meeting.
I sincerely hope everyone is still willing to serve on the Board. I have
enclosed letters for re-appointed for each of you to sign and return to me at
the meeting on May 25, 2004 at 5:30 p.m. At that meeting we will be
reviewing the CRB By-Laws; discussing the Florida Building Code; reviewing
applications to replace John Gaffney, General Contractor, who has moved
out of the City; appointing a Chairman and Vice-Chairman; and any other
issues the Board would like to discuss.
The CRB schedules regular meetings at 5:30 p.m. on the last Tuesday of the
months of January, March, May, July, September and November. Below are
the remaining meeting dates for the year 2004:
May 25TH
July 27thT
September 28TH
November 30TH
Agendas or cancellation notices will be mailed to you about one week prior
to the meeting. Please bring the agenda packet with you to the meeting. If
you are unable to attend a meeting contact me as soon as possible at
424-2411.
Thank you for your continued service to the CRB.
H:\Tonya\CRB\Corres\CRB update 5/10/04
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CITY OF EDGEWATER
CONSTRUCTION REGULATION BOARD
BYLAWS
ARTICLE I: Purpose and Intent
The purpose and intent of these bylaws is to set forth a
uniform set of procedures whereby the Edgewater Construction
Regulation Board may regulate the manner in which it elects
officers, conducts meetings and otherwise carries out its
functions. It is further the intent of these Bylaws to serve as a
self-imposed guideline in the handling of affairs pertaining to the
Edgewater Construction Regulation Board (hereafter CRB) .
ARTICLE II: Officers
The CRB shall elect a Chairman and Vice Chairman from among
its members at the first regular meeting in January each year.
A. Chairman - The Chairman shall serve as presiding officer
at all meetings of the CRB and shall conduct the meetings
as specified herein. The Chairman shall be elected by a
majority of the membership at the regular meeting in the
month of January and the term of office shall be one ( 1)
year. The Chairman shall be eligible for reelection.
1 . The Chairman shall transmit reports and
recommendations of the CRB to the City Council and,
in general, shall act as spokesman for the CRB.
2 . The Chairman shall sign all orders of the CRB issued
in reference to appeals and disciplinary action.
3 . The Chairman shall appoint from the CRB membership
any committees found necessary to address matters
before the Board.
B. Vice Chairman - The Vice Chairman shall be elected by the
CRB from among its regular members in the same manner as
the Chairman and shall be eligible for reelection.
1. The Vice Chairman shall serve as acting Chairman in
the absence of the Chairman and at such times shall
have the same powers and duties as the Chairman.
2 . If the Chairman for any reason does not complete
July 27 , 1995
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his term of office, the Vice Chairman shall become
the Chairman and the CRB shall elect a new Vice
Chairman. Both shall serve until the CRB holds its
regular elections in January.
C. Secretary - The City shall provide clerical support for
the CRB. The Secretary, with the aid of the Building
Official, shall prepare all correspondence, keep the
minutes of the proceedings, establish and maintain CRB
files and tapes and shall make sure all records are
properly kept.
ARTICLE III: Rules and procedure
A. Regular Meetings - The CRB shall schedule regular
meetings during the months of January, March, May, July,
September and November.
B. Special Meetings - Special meetings of the CRB may be
called by the Chairman, Vice Chairman, Building Official
or Fire Official if at least forty-eight (48) hours
notice is given to each member of the CRB. In case of
extenuating circumstances, the Chairman may call an
emergency meeting if at least twenty-four (24 ) hours
notice is given to each member.
C. Workshop Meetings - Workshop meetings may be held as
required for the purpose of enabling the CRB to conduct
its business. Although such meetings shall be open to
the public and members of the press, the CRB is not
required to entertain comments or questions from other
than CRB members.
D. Continued Meetings - The CRB may continue a regular or
special meeting if all business cannot be conducted on
the advertised date. No further public notice shall be
necessary for resuming such meetings provided the time,
date and place of resumption is stated at the time of
continuance.
July 27, 1995
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E. Cancellation of Meetings - Whenever a majority of the
members notify the Secretary of their inability to
attend a meeting, the Secretary shall cancel the meeting
by giving notice to all members prior to the time set
for the meeting. In addition, notice shall be posted in
a conspicuous place within or at he scheduled meeting
chambers and the press shall be notified of the
cancellation.
F. Conduct of Meetings - All meetings shall be open to the
public and shall be conducted as determined by the CRB.
G. Committee Meetings - This Article shall govern all
committee meetings except that committees are not
required to hold regular meetings, but may conduct their
business at workshop and special meetings.
H. Public Hearings - Public hearings shall be scheduled when
required by the Land Development Code and as the CRB
deems necessary to transact its business . Notice of
public hearings shall be provide as prescribed by the
Land Development Code and Florida Law.
I . Quorum - No business shall be transacted by the CRB
without a quorum. A quorum shall consist of four ( 4 )
members. The affirmative vote of four (4 ) members is
required for any formal action of the CRB relating to
appeals and disciplinary action. All other
recommendations and actions of the CRB shall require the
affirmative vote of a majority of the members present.
ARTICLE IV: Agenda
An agenda shall be prepared by the Secretary listing all
matters which shall be taken up before the CRB at any of its
meetings. No matter except what is listed on the agenda shall be
considered except by unanimous vote of the members present.
ARTICLE V: Staff
The CRB and duly authorized committees shall have access to
the information and staff of all City departments as directed by
July 27 , 1995
3
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the City Manager on such a basis as these departments are able to
render assistance to the CRB. Staff members may be appointed to
serve the CRB as determined by the City Manager.
ARTICLE VI: Amendments
These Bylaws may be amended at the regular or special meeting
of the CRB provided that a written notice shall have been sent to
each member five (5) days in advance of the meeting, such notice
shall state the amendment proposed.
After motion and second, the vote on these Bylaws was as
follows:
Michael A. Bosse Yes
Robert Howard Yes
Gary S. Madole Yes
Les Ogram Absent
Nancy J. Swiney Yes
James W. Tindall yes
Lester Yarnell Yes
PASSED AND DULY ADOPTED this 27th day of July, 1995 .
ATTEST: CONSTRUCTION
REGULA __13011- 7,---__., 4.
a�� / 1 y —d -A----),_,L ice Z4: A\ p
3•
Tonya Elliott Robert Howard'
Secretary Chairman
APPROVED FOR FORM
AND CORRECTNESS:
Krista A. Storey
City Attorney
July 27, 1995
h:\tonya\crb\bylaws
4
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c. Subpoena evidence to its hearings.
d. Take testimony under oath.
e. Issue orders having the force of law to compel an adjudicated violator to comply.
Section 21-86.06 - Procedures
a. The CEB shall adopt rules of procedure that guarantee fundamental fairness,procedural due
process and substantive due process for all parties within ninety(90)days of adoption of this
Code.
b. The City shall provide each alleged offender with a Notice of Hearing not less than fourteen
(14) days prior to the CEB meeting at which the matter will be considered.
c. Upon issuance of a Notice of Hearing,ex parte communication for the CEB is effective and
no further contact with the alleged offender is permitted outside of the CEB hearing.
d. A more detailed discussion of the hearing process and procedures is found in Article X.
SECTION 21-87 - CONSTRUCTION REGULATION BOARD (CRB)
21-87.01 - Purpose
The purpose of the Construction Regulation Board is to provide reviews and recommendations to
the City Council on building and construction related matters.
21-87.02 - Membership
a. The CRB shall be composed of seven (7) members appointed by the City Council. Five(5)
members shall be representative of the following:Florida licensed general contractor,Florida
licensed architect or structural engineer,Florida licensed property or casualty agent,Florida
certified fire inspector or firefighter, and a citizen at large. The remaining two(2)members
shall be chosen from the following Florida licensed contractors:electrical,plumbing,and air
conditioning. The architect shall be other than a landscape architect. No city employee shall
be a member of the CRB.
b. Each member of the CRB shall be a resident of the City unless no qualified resident
candidate applies.
c. Members of the CRB shall be appointed for a term of three (3) years without compensation
but may receive travel and other necessary expenses while on official business of the CRB.
Due to the need to stagger terms to guarantee continuity on the CRB,the initial appointments
Rev. 7/00(PolicesProcedures/LandDevelopmentCode) VIII-7
s
shall be as follows: Three(3)members shall be appointed for one(1)year,two(2)members
shall be appointed for two (2) years, and two (2) members shall be appointed for three (3)
years.
d. If a member of the CRB is absent for three(3) consecutive regular meetings or twenty five
percent (25%) or more of all meetings held during any calendar year, said member shall
forfeit the office. The City Council shall fill the office for the remainder of the unexpired
term.
e. A member of the CRB may be removed for cause by the City Council at any time,provided
however, that before such removal the member shall be provided with written charges and
is afforded a public opportunity to provide a defense.
f. No member of the CRB shall vote upon any matter which would inure to his special private
gain; or of any principal to which he is retained or to the parent organization or subsidiary
of a corporate principal by which he is retained: or which would inure to the special private
gain of a relative or business associate.
g. No member of the CRB shall appear for or represent any person in any matter before the
CRB other than himself.
h. No past member of the CRB shall appear before the CRB except when representing
himself/herself for a period of twelve (12) calendar months after his service has ended.
i. The CRB shall elect a Chairman and Vice-Chairman from among its members at the first
• regular meeting in January each year to serve a term of one (1) year. The officers shall be
eligible for reelection.
•
j. The Chairman shall preside at all meetings and hearings of the CRB and appoint any
committees that are deemed necessary.
k. In the absence of the Chairman, the Vice-Chairman shall preside at all the meetings and
hearings of the CRB.
1. The members of the CRB may select an additional person who shall preside over meetings
in the absence of the Chairman and Vice Chairman.
m. The Secretary, provided by the City, shall keep minutes of the proceedings of the CRB.
Rev. 7/00(PolicesProcedures/LandDevelopmentCode) VIII-8
Now
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21.-87.03 - Meetings
a. The CRB shall adopt by-laws for conducting their meetings.
b. Special meetings of the CRB may be called by the Chairman, Building Official or Fire
Official if at least forty-eight(48)hours notice is given to each member of the CRB. In case
of extenuating circumstances, the Chairman may call an emergency meeting if at least
twenty-four(24) hours notice is given to each member.
c. The CRB may continue a regular meeting if all business cannot be completed on that day.
The date and time of the meeting's resumption shall be started by the presiding officer at the
time of continuance.
d. In the event that less than a quorum is present at any proceeding of the CRB,the proceeding
shall be rescheduled within a reasonable period of time. The Secretary shall notify all parties
and such other interested persons as may be designated of the time, place and date of the
rescheduled proceeding.
21-87.04 - Powers & Duties
a. To review the building, fire, and other related technical codes and policies.
b. To hear appeals of a decision or action of the Building Official or Fire Chief regarding the
adopted technical codes.
c. To provide recommendations to the City Council on building and construction related
matters.
d. To exercise disciplinary control and oversight over locally licensed contractors.
e. To adopt rules of procedure not inconsistent with the provisions of this Article and approved
as to legal form and correctness by the City Attorney.
21-87.05 -Appeals
a. The purpose of this section is to set forth an appeals process regarding interpretations,
enforcement, decisions or actions by the Building Official or the Fire Chief.
b. The CRB is deemed to be competent to sit in judgement on matters concerning the
interpretation of the standard building codes and the NFPA Life Safety and Fire Prevention
Codes and its' enforcement.
Rev. 7/00(PolicesProcedures/LandDevelopmentCode) VIII-9
w
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c. The CRB shall provide for reasonable interpretation of the provisions of the codes and rule
on appeals from decisions of the department having jurisdiction.
d. Application for appeals shall be submitted to the Building Department along with a non-
refundable fee as established by the City. The application shall state the code provisions
from which relief is sought and the remedy proposed.
e. Any person shall be permitted to appeal a decision by the Building Official or the Fire Chief
when it is claimed any one or more of the following conditions exist.
1. The true intent of the codes or ordinances described are interpreted incorrectly.
2. The provisions of the code or ordinance do not fully apply.
3. A decision is unreasonable or arbitrary as it applies to alternatives or new materials.
f. Any person shall be permitted to appeal a decision by the Building Official or the Fire Chief
when any one or more of the following decisions have been reached.
1. The refusal to issue a building permit.
2. Refusal to approve a project on interim or final inspection.
3. Refusal to issue a C.O.
4. Issuance of a stop work order.
5. A decision that a project is subject to and must conform to one or more technical
codes and must be authorized by a building permit.
6. Revocation of a building permit, C.O. or use
g. Any person aggrieved by a decision of the CRB shall appeal such decision to Circuit Court.
Sections 21-88 through 21-89 reserved for future use.
Rev. 7/00(PolicesProcedures/LandDevelopmentCode) VIII-10
FROM :MICHAEL J STULL FAX NO. :3864262964 Apr. 01 2004 03:12PM P1
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APPLICATION FOR APPOINTMENT TO CITY
BOARDS AND COMMITTEES
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ADDRESS l # 1S -ur-c4r e,41(\ \.
ROME PHONE 3 ail- aGt'aq Cat BUSINESS PRONE_.-. WJL a7-1 - 141`7
OCCUPATION C Pry re., �4v y'tc1t r'_ __ ^
Are you a registered voter? 'f.' Voting District
Are you a resident of Edgewater 'iL6 How
Is your principal place of employment in Edgewater? 145
if yes how long? 4r5,-
Briefly state your intere t in ervinag on a City board or committee:
r 0 e t L'1� ` rM 44: Q @R,J- a c`i,v i &S .
Qf .. orm•ty: 6cxls '11 tr °t '1'h.A. .gtl1 .
State your experience/qualifications 4 •v1S. SNrA ,t i
1a. r ` ins.-t , b1L1 L LLC , �Z .
iI, . . , 6. 5 :._ r • •'-) •> 'J O.fj .AAA Are you employed by the City?- O.. Do you hold public office? x(VO
At the present time, do you serve on any other Boards or committees?
WO If so, list each:
Have you ever served on any boards or committees?_O If so, list each:
(BOARD AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE,
FINANCIAL DISCLOSURE FOAMS EACH YEAR)
PLEASE INDICATE THE BOARDS OR COMMITTEES YOU
I OU7 A LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE SY NUMBER
GENERAL EMPLOYEES PENSION BOARD
ANIMAL CONTROL BOARD LIBRARY BOARD
CITIZEN CODE ENFORCEMENT BOARD RECREATION & CULTURAL SERVICES
/� CONSTRUCTION REGULATION BOARD Y PLANNING & ZONING BOARD
V ECONOMIC DEVELOPMENT BOARD . POLICE PENSION BOARD
FIREFIGHTERS •ENSION BOARD VETERANS PARK ADV. COMMITTEE
SIGNATURE I - DATE: 6i11 /°1-1
+BEE REVERSE SIDE FOR LISTING OF BOARDS AND COMMITTEES (Revised 2-7-03)