2014-R-07 RESOLUTION#2014-R-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEWATER, FLORIDA; APPROVING THE FLORIDA
DEPARTMENT OF TRANSPORTATION'S LOCAL AGENCY
PROGRAM AGREEMENT ("LAP"), FPN 430183-1-58/68-01;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation and City of Edgewater desire
to facilitate the construction of the SR 5 (US 1) Sidewalk Project; and
WHEREAS, the State of Florida Department of Transportation has requested the City of
Edgewater enter into, execute and deliver the Local Agency Program Agreement for Project Number
FPN 430183-1-58/68-01.
NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater,
Florida as follows:
Section 1. The City Council approves the Local Agency Program Agreement for the
construction of the SR 5 (US 1) Sidewalk Project (FPN 430183-1-58/68-01) and hereby authorizes
the Mayor to execute said Agreement, which is attached hereto and incorporated herein as Exhibit
«A„
Section 2. The City Clerk is hereby instructed to forward a fully executed original of the
Florida Department of Transportation Local Agency Program Agreement, FPN 430183-1-58/68-01
to the Florida Department of Transportation.
Section 3. If any section, subsection, sentence, clause, phrase, or portion of this
Resolution, or application hereof, is for any reason held invalid or unconstitutional by any Court,
such portion or application shall be deemed a separate, distinct, and independent provision, and such
holding shall not affect the validity of the remaining portions or applications hereof.
Section 4. All resolutions or parts of resolutions in conflict herewith are hereby
2014-R-07 1
repealed.
Section 5. This resolution shall take effect upon adoption.
After motion by and second by he vote on this resolution
was as follows:
AYE NAY
Mayor Michael Thomas —X--
Councilwoman Christine Power X
Councilwoman Gigi Bennington X
Councilman Mike Ignasiak X
Councilman Gene Emter _X—_
PASSED,APPROVED AND ADOPTED this 7th day of April, 2014.
ATTEST: CITY COUNCIL OF HE
ITY 4F EDGE iiii L I j !!
r
'1'x-12, By: _ 011aia �.
.•� onnie Wenzel Mi e Th: !�•
" City Clerk ,. Ma, o r
E.
«a - 1 .
0 s�- Robin L.Matusick
' :4 z"t ,r . Paralegal
For the use and reliance only by the City of Approved by the City Council of the City of
Edgewater,Florida. Approved as to form and Edgewater at a meeting held on this 7th day of
legality by: Aaron R Wolfe,Esquire April, 2014 under Agenda Item No. 8jL.
City Attorney
Doran, Sims,Wolfe,Kundid,
Ciocchetti& Wagner
2011-R-16 2
Exhibit "A"
2014-R-07 3
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-01040
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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FPN: 430183-1-58-01 Fund: SA, SU FLAIR Approp: 088716
Federal No: 4043-133-C Org Code: 55054010508 FLAIR Obj: 790091 •
FPN: 430183-1-68-01 Fund: SA, SU FLAIR Approp: 088718
Federal No: 4043-133-C Org Code: 55054010508 FLAIR Obj: 790078
FPN: Fund: FLAIR Approp:
Federal No:. Org Code: FLAIR Obj:
FPN: _ Fund: FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
County No:79 Contract No: tfl ! .3 Vendor No: F596-000-314-002
Data Universal Number System (DUNS) No: 80-939-7102 Local Agency DUNS No: 78-208-0501
Catalog of Federal Domestic Assistance (CFDA): 20.205 Highway Planning and Construction
•THIS AGREEMENT, made and entered into this lo2- day of ,slag , 2014 by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the
Department, and the CITY OF EDGEWATER, 104 N. Riverside Drive, Post Office Box 100, Edgewater, Florida 32132
hereinafter called the Agency.
WITNESS ET H:
WHEREAS. the Agency has the authority to enter into this Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under Section 339.12, Florida
Statutes, to enter into this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as
follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in
construction of the State Road 5 (US 1) sidewalk project, from Volco Road to North City Limits of Edgewater(10th Street)
and as further described in Exhibit "A" attached hereto and by this reference made a part hereof, hereinafter called the
"Project," and to provide Department financial assistance to the Agency and state the terms and conditions upon which
such assistance will be provided and the understandings as to the manner in which the Project will be undertaken and
completed.
1.01 Attachments: Exhibit(s) "A,""B," and"1"are attached and made a part hereof.
2.01 General Requirements: The Agency shall complete the Project as described in Exhibit "A" with all practical
dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable
laws. The Project will be performed in accordance with all applicable Department procedures, guidelines, manuals,
standards, and directives as described in the Department's Local Agency Program Manual, which by this reference is
made a part hereof as if fully set forth herein. Time is of the essence as to each and every obligation under this
Agreement.
A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent
with the terms, conditions, and specifications of this Agreement shall be in charge of the Project.
Inactivity and Removal of Any Unbilled Funds
Once the Department issues a Notice to Proceed (NTP) for the Project, the Agency shall be obligated to submit an invoice
or other request for reimbursement to the Department for all work completed for the Project no less frequently than on a
quarterly basis, beginning from the day the NTP is issued. If the Agency fails to submit quarterly (or more frequently than
quarterly) invoices to the Department as required herein and in the event said failure to timely submit invoices to the
Department results in FHWA removing any unbilled funding or in the loss of State appropriation authority (which may
include the loss of state and Federal funds, if there are state funds programmed to the Project), then the Agency will be
solely responsible to provide all funds necessary to complete the Project and the Department will not be obligated to
provide any additional funding for the Project. The Agency waives the right to contest such removal of funds by the
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
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Department, if the removal is related to FHWA's withdrawal of funds or if the removal is related to the loss of State
appropriation authority. In addition to the loss of funding for the Project, the Department will also consider the de-
certification of the Agency for future LAP Projects.
Removal of All Funds
If all funds are removed from the Project, including amounts previously billed to the Department and reimbursed to the
Agency, and the Project is off the state highway system, then the department will have to request repayment for the
previously billed amounts from the Agency. No state funds can be used on off-system projects.
2.02 Expiration of Agreement: The Agency agrees to complete the Project on or before two (2) years from the
Agreement's Execution Date. If the Agency does not complete the Project within this time period, this Agreement will
expire on the last day of the scheduled completion as provided in this paragraph unless an extension of the time period is
requested by the Agency and granted in writing by the Department prior to the expiration of this Agreement. Expiration of
this Agreement will be considered termination of the Project. The cost of any work performed after the expiration date of
this Agreement will not be reimbursed by the Department.
2.03 Pursuant to Federal, State, and Local Laws: In the event that any election, referendum, approval, permit, notice
or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or
to undertake the Project hereunder or to observe, assume or carry out any of the provisions of the Agreement, the Agency
will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite.
2.04 Agency Funds: The Agency shall initiate and prosecute to completion all proceedings necessary, including
federal-aid requirements, to enable the Agency to provide the necessary funds for completion of the Project.
2.05 Submission of Proceedings, Contracts, and Other Documents: The Agency shall submit to the Department
such data, reports, records, contracts, and other documents relating to the Project as the Department and the Federal
Highway Administration (FHWA) may require. The Agency shall use the Department's Local Agency Program Information
Tool and applicable information systems as required.
3.00 Project Cost:
3.01 Total Cost: The total cost of the Project is $ 1,199,777.00. This amount is based upon the schedule of funding in
Exhibit "B." The Agency agrees to bear all expenses in excess of the total cost of the Project and any deficits involved.
The schedule of funding may be modified by mutual agreement as provided for in paragraph 4.00.
3.02 Department Participation: The Department agrees to participate in the Project cost to the extent provided in
Exhibit"B." This amount includes federal-aid funds which are limited to the actual amount of federal-aid participation.
3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date
of this Agreement. It is understood that Department participation in eligible Project costs is subject to:
a) Legislative approval of the Department's appropriation request in the work program year that the Project is
scheduled to be committed;
b) Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement;
c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this
Agreement; and
d) Department approval of the Project scope and budget at the time appropriation authority becomes available.
3.04 Appropriation of Funds: The Department's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years,
funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See
Exhibit "B" for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for
reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when
funds are available.
STATE OF FI.ORIDA DEPARTMENT OF TRANSPORTATION 525w^-40
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3.05 Multi-Year Commitment: In the event this Agreement is in excess of$25,000 and has a term for a period of more
than one year, the provisions of Section 330.135(6)(a). Florida'Statutes, are hereby incorporated:
"(a) The Department, during any fiscal yoa,, shall not expend money, incur any |iwbi|ity, or enter into any
contract which, by its termv, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this
subsection is null and void, and no money may be paid on such contract. The Department shall require a
statement from the comptroller of the Department that funds are available prior to entering into any such
contract or other binding commitment of funds, Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of
the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall
be incorporated verbatim in all contracts of the Department which are for an amount in excess of$25,000
and which have a term for a period of more than 1 year."
3.06 Notice-to-Proceed: No cost may be incurred under this Agreement until the Agency has received a written Notice-
to-Proceed (NTP) from the Department. The Agency agrees to advertise or put the Project out to bid thirty (30) days from
the date the Department issues the NTP to advertise the Project. If the Agency is not able to meet the scheduled
advertisement, the District LAP Administrator should be notified as soon as possible.
3'07 Limits on Federal Participation: Federal-aid funds shall not participate in any cost which is not incurred in
conformity with applicable Federal and State |aws, the regulations in 23 Code of Federal Regulations (C.F.R.) and 49
C.F.R., and policies and procedures prescribed by the Division Administrator of FHWA. Federal funds shall not be paid
on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the Project or part
thereof involving such cost (23 C.F.R. 1.9 (a)). If FHWA or the Department determines that any amount claimed is not
e|igibim, federal participation may be approved in the amount determined to be adequately supported and the Department
shall notify the Agency in writing citing the reasons why items and amounts are not eligible for federal participation.
Where correctable non-compliance with provisions of law or FHWA requirements oxists. Federal funds may be withheld
until compliance is obtained. Where non-compliance is not correctable, FHWA or the Department may deny participation
in parcel or Project costs in part or in total.
For any amounts determined to be ineligible for federal reimbursement for which the Department has advanced payment,
the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice.
4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a Project schedule of
funding shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of
hunding, carry out the Pnoject, and shall incur obligations against and make disbursements of Project funds only in
conformity with the latest approved schedule of funding for the Project. The schedule of funding may be revised by
mutual written agreement between the Department and the Agency. If revised, a copy of the revision should be forwarded
to the Department's Comptroller and to the Department's Federal-aid Program Office. No increase or decrease shall be
effective unless it complies with fund participation requirements of this Agreement and is approved by the Department's
Comptroller.
5.00 Records:
5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under the terms of this
Agreement shall be maintained and made available upon request to the Department at all times during the period of this
Agreement and for 5 years after the final payment is made. Copies of these documents and records shall be furnished to
the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project
nevordn, together with supporting documents and records of the Agency and all subcontractors performing work on the
Project and all other records of the Agency and subcontractors considered necessary by the Department for a proper
audit of costs. If any |idgadon, claim or audit is started before the expiration of the 5-year period, the records shall be
retained until all litigation, claims or audit findings involving the records have been resolved.
5.02 Costs Incurred for Projec : The Agency shall charge to the Project account all eligible costs of the Project except
costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the programmed
funding or attributable to actions which have not received the required approval of the Department shall not be considered
eligible costs.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
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5.03 Documentation of Project Costs: All costs charged to the Project, including any approved services contributed by
the Agency orutherS. shall be supported hypvopedy executed paynoUo, time reuorda, inwoicea, contracts or vouchers •
evidencing in proper detail the nature and propriety of the charges.
5.04 Audit Reports: Recipients of federal and state funds are to have audits done annually using the following criteria:
The administration of resources awarded by the Department to the Agency may be subject to audits and/or monitoring by
the Department, as described in this section.
Monitoring: In addition to reviews of audits conducted in accordance with 0K48 Circular A-133 and Section 215.97.
Florida Stotuhao, as revised (see "Audits" be|ow), monitoring procedures may indudo, but not be limited to, on-site visits
by Department staff, limited scope audits as defined by OMB Circular A,133, as revised, and/or other procedures. By
entering into this Agneemert, the recipient agrees to comply and cooperate fully with any monitoring
procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited
scope audit of the recipient is appnupha(e, the recipient agrees to comply with any addhional instructions provided by the
Department staff to the Agency regarding such audit. The Agency further agrees to comply and cooperate with any
inwpaodnno, vevkawn, investigations or audits deemed necessary by the Department's Office of Inspector General (06).
and the Chief Financial Officer(CFO)or Auditor General
Audits
Part I - Federally Funded: Recipients of federal funds (i.e., state, local government or non-profit organizations as
defined in OMB Circular A-133, as revised)are to have audits done annually using the following criteria:
1, In the event that the recipient expends $500.000 or more in federal awards in its fiscal yeer, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as
revised. Exhibit "1" of this Agreement indicates federal resources awarded through the Department by this
Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awandy, including federal resources received from the Department. The determination of amounts of
federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as
revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions OMB
Circular A-133, as vovised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1 the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3
If the recipient expends less than $500.000 in federal awards in its fiscal year, an audit conducted in accordance
with the provisions of OMB Circular A-133, as roviaed, is not required. However, if the recipient elects to have an
audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must
be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
4
Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number,
award number and year, and name of the awarding federal agency.
Part II - State Funded: Recipients of state funds (ie., a non-state entity as defined by Section 21597(2) (I), Florida
Statutes)are to have audits done annually using the following criteria:
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500.000 in any fiscal year of such nacipiont, the recipient must have a state single or project-specific audit for
such fiscal year in accordance with Section 215.07, Florida StotuVex, applicable rules of the Executive Office of
the Governor and the CFO, and Chapters 10550 (local governmental entities) or 1(1650 (nonprofit and for-profit
organizahona). Rules of the Auditor General. Exhibit ^1^ to this Agreement indicates state financial assistance
awarded through the Department by this Agreement. In determining the state financial assistance expended in its
fiscal year, the recipient shall consider all sources of state financial aaaintmnce, including state financial assistance
received from the Department, other state agencies, and other non-state entities, State financial assistance does
STATE OF FLORIDA DEPARTMEN OE TRANSPORTATION 525-010-10
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not include federal direct or pass-through awards and resources received by a non-state entity for federal
program matching requirements.
2. In connection with the audit requirements addressed in Part U. paragraph 1. the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7). Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2) (d), Florida Statutes, and Chapters 10.550 (local
governmental entities)or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General,
3. If the recipient expends less than $500.000 in state financial assistance in its fiscal year, an audit conducted in
accordance with the provisions of Section 215.07, Florida Stututea, is not required. Howmvor, if the recipient
elects to have audit conducted in accordance with the provisions of Section 215.97, Florida Statuton, the cost of
the audit must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
4 State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and numbe', award
number and year, and name of the state agency awarding it.
Part U| - Other Audit Requirements: The recipient shall follow up and take corrective action on audit findings.
Preparation of a Summary Schedule of Prior Year Audit FindinBu, including corrective action and current status of the
audit findings is required. Current year audit findings require corrective action and status of findings.
Records related to unresolved audit findings, appeals or litigation shall be retained until the action is completed or the
dispute is resolved. Access to Project records and audit work papers shall be given to the Department, the Department of
Financial 8owioea, and the Auditor General. This section does not limit the authority of the Department to conduct or
arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other
state official.
Part IV-Report Submission:
.
1. Copies of fin ncia| reporting packages for audits conducted in accordance with {)k88 Circular A,133, as revised,
and required by Part I of this Agreement shall be submitted, when required by Section .320 (d), OMB Circular A-
133, as revised, by or on behalf of the recipient directly to each of the following:
a) The Department at each of the following address(es):
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
TaUahaanne, Florida 32399-0405
Email: FODTSi/!q|eAudit@doLntateiun
b) The Federal Audit Clearinghouse designated in OMB Circular A+133, as revised (the number of copies
required by Sections .320 (d)(1)and (2), OMB Circular A-133, as reviaed), at the following address:
Federal Audit Clearinghouse
Bureau of th Census
1201 East 10th Street
Jeffersonville, IN 47132
c) Other federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular
A-133, as revised.
2. In the event that a copy of the financial reporting package required by Part I of this Agreement and conducted in
accordance with OMB Circular A-133, as reviaed, is not required to be submitted to the Department for reasons
pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written
notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited Schedule of Expenditures of
Federal Awards directly to each of the following:
Florida Department of Transportation
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
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Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405 •
Email: FDOTSin•leAudit.• dotstate.fl.us
In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the
financial reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any Management
Letters issued by the auditor, to the Department at each of the following addresses:
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405
Email: FDOTSir jeAuditaAdot.state.fl.us
3. Copies of the financial reporting package required by Part II of this Agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
a) The Department at each of the following address(es):
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405
Email: FI OTSingleAuciit(cI2dot.state.fl.us
b) The Auditor General's Office at the following address:
Auditor General's Office
Room 4 1 Pepper Building
0 epp g
111 West Madison Street
Tallahassee, Florida 32399-1450
4. Copies of reports or the Management Letter required by Part III of this Agreement shall be submitted by or on
behalf of the recipient directly to:
a) The Department at each of the following address(es):
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405
Email: FDOTSin•IeAudit a dot.state.fl.us
5. Any reports, Management Letters, or other information required to be submitted to the Department pursuant to
this Agreement shall be submitted in a timely manner in accordance with OMB Circular A-133, as revised, Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with
OMB Circular A-133, as revised, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General, should indicate the date that the financial reporting package
was delivered to the recipient in correspondence accompanying the financial reporting package.
Part V - Record Retention: The recipient shall retain sufficient records demonstrating its compliance with the terms of
this Agreement for a period of at least 5 years from the date the audit report is issued and shall allow the Department or its
designee, the state CFO or Auditor General access to such records upon request. The recipient shall ensure that the
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independent audit documentation is made available to the Department, or its designee, the state CFO or Auditor General
upon request for a period of at least 5 years from the date the audit report is issued, unless extended in writing by the
Department.
5.05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized
representatives and authorized agents of FHWA to inspect all work, workmanship, materials, payrolls, and records and to
audit the books, records, and accounts pertaining to the financing and development of the Project.
The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub-
contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement(Section 287.058(1)
(c), Florida Statutes).
5.06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right-
of-way, the Agency must submit to the Department an annual report of its real property acquisition and relocation
assistance activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through
September 30. The report must be prepared using the format prescribed in 49 C.F.R. Part 24, Appendix B, and be
submitted to the Department no later than October 15 of each year.
6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses
incurred shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof(Section 287.058(1)(a), Florida
Statutes).
All recipients of funds from this Agreement, including those contracted by the Agency, must submit bills for any travel
expenses, when authorized by the terms of this Agreement, in accordance with Section 112.061, Florida Statutes, and
Chapter 3-"Travel" of the Department's Disbursement Operations Manual, Topic 350-030-400 (Section 287.058(1)(b),
Florida Statutes).
If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed
pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under
any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made
within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of
contract by the Department.
7.00 Department Obligations: Subject to other provisions hereof, the Department will honor requests for reimbursement
to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out of the Project
and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may
elect by notice in writing not to make a payment if:
7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any
supplement thereto or amendment thereof or in or with respect to any document of data furnished therewith or pursuant
hereto;
7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or
obligations which may jeopardize or adversely affect the Project, the Agreement or payments to the Project;
7.03 Approval by Department: The Agency shall have taken any action pertaining to the Project which, under this
Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations
without having been advised by the Department that same are approved;
7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained here in paragraph
12.07.
7.05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the
Agreement.
7.06 Federal Participation: The Department may suspend or terminate payment for that portion of the Project which the
FHWA, or the Department acting in lieu of FHWA, may designate as ineligible for federal-aid.
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7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all Projects costs
incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the
expiration of the Agreement, costs which are not provided for in the latest approved schedule of funding in Exhibit "B" for
the Project, costs agreed to be borne by the Agency or its contractors and subcontractors for not meeting the Project
commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other
arrangements which have not been approved in writing by the Department.
7.08 Final Invoices: The Agency must submit the final invoice on the Project to the Department within 120 days after the
completion of the Project. Invoices submitted after the 120-day time period may not be paid.
8.00 Termination or Suspension of Project:
8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all
of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased
or been corrected or the Department may terminate this Agreement in whole or in part at any time the interest of the
Department requires such termination.
(a) If the Departrmlerit determines that the performance of the Agency is not satisfactory, the Department shall notify the
Agency of the deficiency in writing with a requirement that the deficiency be corrected within thirty (30) days of such
notice. Such notice shall provide reasonable specificity to the Agency of the deficiency that requires correction. If the
deficiency is not corrected within such time period, the Department may either(1) immediately terminate the Agreement
as set forth in paragraph 8.(b) below, or(2) take whatever action is deemed appropriate by the Department to correct the
deficiency. In the event the Department chooses to take action and not terminate the Agreement, the Agency shall, upon
demand, promptly reimburse the Department for any and all costs and expenses incurred by the Department in correcting
the deficiency.
(b) If the Department terminates the Agreement, the Department shall notify the Agency of such termination in writing,
with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be
terminated.
(c) If the Agreement is terminated before the Project is completed, the Agency shall be paid only for the percentage of the
Project satisfactorily performed for which costs can be substantiated. Such payment, however, shall not exceed the
equivalent percentage of the contract price. All work in progress will become the property of the Department and will be
turned over promptly by the Agency.
8.02 Action Subsequent to Notice-of-Termination or Suspension: Upon receipt of any final termination or suspension
notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may
include any or all of the following: (a) necessary action to terminate or suspend, as the case may be, Project activities
and contracts and such other action as may be required or desirable to keep to a minimum the costs upon the basis of
which the financing is to be computed; (b) furnish a statement of the Project activities and contracts and other
undertakings the cost of which are otherwise includable as Project costs. The termination or suspension shall be carried
out in conformity with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and
conditions imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and estimate within a
reasonable time. The closing out of federal financial participation in the Project shall not constitute a waiver of any claim
which the Department may otherwise have arising out of this Agreement.
9.00 Contracts of Agency:
9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not
execute any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant
or construction contracts or amendments thereto, with any third party with respect to the Project without the written
approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department.
The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to
approve or disapprove the employment of the same.
9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto
that participation by the Department in a project with the Agency, where said project involves a consultant contract for
STATE:OF FLORIDA DEPARTMENT OF TRANSPORTATION
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engineering, architecture or surveying services, is contingent on the Agency's complying in full with provisions of Section
287.055, Florida Statutes, Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will
involve the Department in the consultant selection process for all projects. In all cases, the Agency's attorney shall certify
to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act.
10.00 Disadvantaged Business Enterprise (DBE) Policy and Obligation: It is the policy of the Department that DBE's,
as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts
financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement.
The Agency and its contractors agree to ensure that DBE's have the opportunity to participate in the performance of this
Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with
applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and
perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Furthermore, the
Agency agrees that:
(a) Each financial assistance agreement signed with a US-DOT operating administration (or a primary recipient) must
include the following assurance:
"The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of
49 C.F.R. Part 26. The recipient shall take all necessary and reasonable steps under 49 C.F.R. Part 26 to
ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient's DBE
program, as required by 49 C.F.R. Part 26 and as approved by Department, is incorporated by reference in
this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be
treated as a violation of this Agreement. Upon notification to the recipient of its failure to carry out its
approved program, the Department may impose sanctions as provided for under 49 C.F.R. Part 26 and may,
in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil
Remedies Act of 1986 (31 U.S.C. 3801 et seq.)."
(b) Each contract signed with a contractor(and each subcontract the prime contractor signs with a subcontractor) must
include the following assurance:
"The contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin,
or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R.
Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract or such
other remedy as the recipient deems appropriate."
11.00 Compliance with Conditions and Laws: The Agency shall comply and require its contractors and subcontractors
to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable
to this Project. Execution of this Agreement constitutes a certification that the Agency is in compliance with, and will
require its contractors and subcontractors to comply with, all requirements imposed by applicable federal, state, and local
laws and regulations, including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
—Lower Tier Covered Transactions," in 49 G.F.R. Part 29, when applicable.
11.01 Performance Evaluation: Agencies are evaluated on a project-by-project basis. The evaluations provide
information about oversight needs and provide input for the recertification process. Evaluations are submitted to the
Agency's Responsible Charge or designee as part of the Project closeout process. The Department provides the
evaluation to the Agency no more than 30 days after final acceptance.
11.02 Performance Evaluation Ratings: Each evaluation will result in one of three ratings. A rating of Unsatisfactory
Performance means the Agency failed to develop the Project in accordance with applicable federal and state regulations,
standards and procedures, required excessive District involvement/oversight, or the Project was brought in-house by the
Department. A rating of Satisfactory Performance means the Agency developed the Project in accordance with applicable
federal and state regulations, standards and procedures, with minimal District involvement/oversight. A rating of Above
Satisfactory Performance means the Agency developed the Project in accordance with applicable federal and state
STATE v,ROm^DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEM ENT PRODUCTION SUPPORT
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no0u|mhonu, standards and procedures, without District involvementloversight.
11.03 Delegation of Authority: The District will determine which functions can be further delegated to Agencies that
continuously earn Satisfactory and Above Satisfactory evaluations.
12.00 Raothc1iunm, Prohibitions, Controls, and Labor Provisions:
12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not
discriminate against any employee or applicant for employment because of race, aUe, na|igion, oo|or, xox, national odgin,
disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their moo, uge, ne|igiun, on|ur, gendor, national origin,
disability or marital status. Such action shall indude, but not be limited 0o, the following: employment upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the development of operation of the Pnojeot, except
contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar
provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project
involves inatoUation, constmutinn, dpmo|idon, namnva|, site improvement or similar work, the Agency shall post, in
conspicuous places available to employees and applicants for employment for project work, notices to be provided by the
Department setting forth the provisions of the nondiscrimination clause.
12.02 Title VI — Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the
Civil Rights Act of 1964. the regulations of the U.S. Department of Transportation issued #hereundor, and the assurance
by the Agency pursuant thereto.
The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil
Rights Ac of1Q84. 4QC.FR Part 21, and related statutes and regulations.
12.03 Americans with Disabilities Act of 1890 (ADA): The Agency will comply with all the requirements as imposed by
the ADA, the regulations of the Federal government issued thanaunder, and assurance by the Agency pursuant thereto.
12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not
submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, oupp|ier,
subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017. Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
12.85 Discrimination: In accordance with Section 287.134, Florida Ste1u&au, an entity or affiliate who has been placed
on the Discriminatory Vendor List, kept by the Florida Department of Management Somioee, may not submit a bid on a
contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity;
may not be awarded or perform work as a oon\ractor, oupp|ier, subcontractor or consultant under a contract with any
public entity; and may not transact business with any public entity.
12.06 Suspension, Revocation, Denial of Qualification or Determination of Contractor Non-Responsibility: An
entity or affiliate who has had its Certificate of Qualification ouspended, nevnkod, denied or have further been determined
by the Department to be a non-responsible contractor may not submit a bid or perform work for the construction or repair
of a public building or public work on a contract with the Agency.
12.07 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any
contract, subcontract or arrangement in connection with the Project or any property included or planned to be included in
the Project in which any momber, officer or employee of the Agency or the locality during tenure or for 2 years thereafter
has any interest, direct or indirect. If any such present or former mombor, officer or employee involuntarily acquires or had
acquired prior to the beginning of tenure any such inhaeet, and if such interest is immediately disclosed to the Agency, the
Agenoy, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any
STAT[ OF FLORIDA DFPATMENT OF TRANSPORTATION 525m0-40
LOCAL AGENCY PROGRAM AG REEMENT PRODUCTION SUPPORT
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such present member, officer or employee shall not participate in any action by the Agency or the locality relating to such
contract, subcontract or arrangement. •
The Agency shall insert in all contracts entered into in connection with the Project or any property included or planned to
be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision:
"No mombnr, officer or employee of the Agency or of the locality during his tenure or for 2 years
thereafter shall have any intoneot, direct or indiroot, in this contract or the proceeds thereof."
The provisions of this paragraph shall not be applicable to any agreement between the Agency and its fiscal depositories
or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency.
12.08 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United
States shall be admitted to any share or part of this Agreement or any benefit arising therefrom.
13.00 Miscellaneous Provisions:
13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all the applicable
environmental vogu|adons, for any liability arising from non-compliance with these nagu|adons, and will reimburse the
Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable
permits.
13'02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any
individual or entity not a party to this Agreement.
13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the
Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may
then exist on the part of the Agency and the making of such payment by the Dopartment, while any such breach or default
shall oxiut, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid,
the remainder of this Agreement shall not be affected, In such an instanne, the remainder would then continue to conform
to the terms and requirements of applicable law
12.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing
hereunder.
13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision
or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions of the
Agreement violate any applicable state law, the Agency will at once notify the Department in writing in order that
appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may
proceed as soon as possible with the Project.
13.07 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities, the
Agency shall submit to the Department for approval all appropriate plans and specifications covering the Project. The
Department will review all plans and specifications and will issue to the Agency a written approval with any approved
portions of the Project and comments or recommendations covering any remainder of the Project deemed appropriate.
After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to
the Agency a written approval with said remainder of the Project. Failure to obtain this written approval shall be sufficient
cause of nonpayment by the Department. The Agency will physically include Form FHWA-1273 in all its contracts and
subcontracts.
13.08 Right-of-Way Certification: Upon completion of right-of-way activities on the Project, the Agency must certify
compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or
solicitation of bids for construction of the Projeot, including if no right-of-way is required.
STATE OF FLORIDA DEPARTMENT Of TRANSPORTATION 526-010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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1309 Agency Certification: The Agency will certify in writing, prior to Project closeout that the Projec was completed in
accordance with applicable plans and upevificahony, is in place on the Agency's b*ci|Uy, adequate title is in the Agency's
name, and the Project is accepted by the Agency as suitable for the intended purpose.
13.10 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words
used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include
all genders.
13.11 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two oounberpartn,
each of which so executed shall be deemed to be an original and such counterparts together shall constitute one and the
same instrument.
13.12 Restrictions on Lobbying:
Federal: The Agency agrees that no federally-appropriated funds have been paid, or will be paid by or on behalf of the
Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member
of Congesa, an officer or employee of Congress or an employee of a Member of Congress in connection with the
awarding of any federal oontract, the making of any federal Qrant, the making of any federal loan. the entering into of any
cooperative agreement, and the exhunoion, oondnunUon, nanewa|, amendment or modification of any federal contract,
grant, loan or cooperative agreement.
If any funds other than federally-appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of
Congress or an employee of a Member of Congress in connection with this A0neomont, the undersigned shall complete
andauhmitStandanjForm'LLL. ''Dioo|osuveFonntoReportLobbying.^ inaucondancewithituinotmctiono.
The Agency shall require that the language of this paragraph be included in the award documents for all subawards at all
tiers (including ouhoontraots, oubgxantu, and contracts under grants, |oano, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
State: No funds received pursuant to this contract may be expended for lobbying the Legislature, the judicial branch or a
state agency.
13.13 Maintenance: The Agency agrees to maintain any projec not on the State Highway System constructed under this
Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency C will will not
maintain the improvements made for their useful life.
13.14 Vendors Rights: Vendors (in this document identified as the Agency) providing goods and services to the
Department should be aware of the following time frames. Upon receipt, the Department has 30 working days to inspect
and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The
Department has 20 days to deliver a request for payment (voucher)to the Department of Financial Services. The 20 days
are measured from the latter of the date the invoice is received or the goods or services are oemaived, inspected, and
approved.
If a payment is not available within 40 days after receipt of the invoice and the reoeipt, inopoodon, and approval of goods
and norvices, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and
payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless
the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors
will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual
include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the
Department. The Vendor Ombudsman may bo contacted at850-413'S51G.
13.15 Reimbursement of Federal Funds:
STATE OF FLORIDA DEPARTMENT OFmANSPoRTm ION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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The Agency shall comply with all applicable federal guide|ineo, p/ouedures, and regulations. If at any time a review
conducted by Department and or FHWA reveals that the applicable federal guidoUnea, pnooedureo, and regulations were
not followed by the Agency and FHWA requires reimbursement of the funds, the Agency will be responsible for repayment
to the Department of all funds awarded under the terms of this Agreement
13.16 E-VERIFY
The Agency:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all
new employees hired by Agency during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the subcontractor during the contract term
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION S25-010-40
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IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written.
AGENCY CI`t OF EDGfi,W ak. R STATE OF FLORIDA DEPARTMENT OF RANSPORTATION
-J r
By . f . , ,..7. �� By:
'>,Na e: ( .\t --me: ank O'Ra, P.E.
f Title: I, t T tle: Du eptor of Tra portation Development
r
Attest:' 2. ti.. '. „ W
` ;" '. ' Att- t; A akii t.)
Title. e,,, .
itlee Administrative Assistant i
1
Legal Review:
___j\II - j Fill
a. a g.
See attached Encumbra` Form for date of funding approval by Comptroller.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PROJECT MANAGEMENT OFFICE
08/02
Page 15
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 430183-1-58/68-01
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and the
the City of Edgewater, 104 N. Riverside Drive, Post Office Box 100, Edgewater, Florida 32132
Dated ft f3, / / av f
PROJECT LOCATION:
The project is X is not on the National Highway System.
The project X is is not on the State Highway System.
PROJECT DESCRIPTION:
The project involves the construction of concrete sidewalk along the east and west sides of SR 5 (US 1) from Volco Road
to North City Limits of Edgewater (10th Street), approximately 3.3 miles. Work will involve construction of an 8-ft wide
concrete sidewalk on the east side of SR 5 (US 1) from Volco Road to SR 442. The remaining concrete sidewalk will vary
from 4-ft to 6-ft wide, 4" to 6"thick, filling in areas between existing sidewalks on both the east and west sides of SR 5 (US
1) from SR 442 to North City limits (10th Street). Additional work includes the construction of turnouts, Type E and F curb
& gutter, concrete bus landings, gravity wall, aluminum guiderail, installation of sod, signing and pavement markings, and
the replacement of concrete driveways and Type F curb & gutter/drop curb. All pedestrian features are to be ADA
compliant. Removal of existing Type F curb & gutter, concrete and asphalt pavement, and concrete pads and benches is
required. Drainage work involves constructing piping, corresponding drainage structures, as well as the removal of
existing piping and drainage structures.
Permitting is anticipated.
Utility work involves the installation of pull boxes, conduit, a manhole curb frame and door, and removal of utility poles.
Coordination with the utility companies will be required for utility relocations and installations.
Lighting work includes the installation of four light poles with associated wiring. Coordination with FP&L for lighting will be
required.
No addition R/W is required.
Additional notes -
Undergrounding work for FPL is non-reimbursable and will be paid through Local Funds.
Undergrounding work for AT&T is reimbursable since it is required to comply with ADA requirements.
The project funding shall be reduced to an amount equal to the award amount and/or the actual contract costs.
SPECIAL CONSIDERATIONS BY AGENCY:
Invoices shall be submitted on a monthly basis and progress reports shall be submitted as requested to:
Vince Vacchiano, Operations Special Projects Manager
Florida Department of Transportation
719 South Woodland Boulevard, MS 3-506
DeLand, Florida 32720
STATE OF FLORIDA DEPARTMENT OF-TRANSPORTATION 525-01040
LOCAL AGENCY PROGRAM AGREEMENT PROJECT MANAGEMENT OFFICE
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EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the
Department's contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where
applicable, the
amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and the funding
action from any other source with respect to the project.
The Agency is required to provide a copy of the design plans for the Department's review and approval to coordinate
permitting with the Department, and notify the Department prior to commencement of any right-of-way activities.
The Agency shall commence the project's activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) N/A Study to be completed by N/A .
b) Design to be completed by N/A
c) Right-of-Way requirements identified and provided to the Department by N/A
d) Right-of-Way to be certified by N/A .
e) Construction contract to be let by N/A
f) Construction to be completed by 3/30/2015
If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of federal funding.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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EXHIBIT "B"
SCHEDULE OF FUNDING
AGENCY NAME&BILLING ADDRESS FPN:
CITY OF EDGEWATER
104 N. Riverside Drive 430183-1-58-01
Post Office Box 100 430183-1-68-01
Edgewater, Florida 32132
PROJECT DESCRIPTION
Name: Construction of Sidewalks along SR 5(US 1)from Volco Road to North City Limits of Edgewater(10'"Street) Length: 3.3 miles _.
Termini: State Road 5(US 1)from Volco Road to North City Limits of Edgewater(10th Street)
FUNDING
(1) (2) (3)
TOTAL AGENCY STATE&
TYPE OF WORK By Fiscal Year PROJECT FUNDS FUNDS FEDERAL FUNDS
Planning FY:
FY:
FY:
Total Planning Cost
Project Development&Environment(PD&E)
FY:
FY:
FY:
Total PD&E Cost
Design FY:
FY:
FY:
Total Design Cost
Right-of-Way FY:
FY: --
FY:
Total Right-of-Way Cost
Construction FY: 2013/2014 $1,014,777.00 $15,770.00 $ 999,007.00
FY:
FY:
FY:
Total Construction Cost $1,014,777.00 $15,770.00 $ 999,007.00
Construction Engineering and Inspection(CEI)
$ 185,000.00 $ 185,000.00
FY: 2013/2014
FY:
FY:
Total CEI Cost $ 185,000.00 _ $ 185,000.00
Total Construction and CEI Costs $1,199,777.00 $15,770.00 $1,184,007.00
TOTAL COST OF THE PROJECT $1,199,777.00 $15,770.00 $1,184,007.00
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PR00001 ION SUPPORT
Page 18
EXHIBIT "1"
•
SINGLE AUDIT ACT
Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following:
Federal Agency: Federal Highway Administration
CFDA#: 20.205 Highway Planning and Construction
Amount: $1,184,007.00
Compliance Requirement:
Allowable Activities: To he ehgib|e, most projects must be located on public roads that are not functionally classified as
local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Pnogmm, which provides assistance
for bridges on and off the federal-aid highways, highway safety uctiviheo, bicycle and pedestrian pnojects, transportation
enhancement activities, the recreational trails proAmm, and p|anning, reoeamh, development, and technology transfer.
Proposed projects meeting these and other planning, donign, envi,onmentu|, eafery, etc., requirements can be approved
on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state,
Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49
C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient.
Eligibility: By law, the federal-aid highway program is a federally assisted state program that requires each state to have
a suitably equipped and organized transportation department. Thenehorm, most projects are administered by or through
State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are
generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local
offiuia|s, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same
manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a
state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway
Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management
Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal
Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal
Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA.
The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park
Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the
FHWA jointly select projects.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As
Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections
112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R.
TO: PG520DP @dot.state.fl.us 11585974
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT ARE43
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #ARE43 Contract Type: Method of Procurement:
Vendor Name: CITY OF EDGEWATE
Vendor ID: VF596000314002
Beginning date of this Agmt: 05/05/14
Ending date of this Agmt: 05/04/16
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *FNC LINE(6S)/STATUS
************************************************************************
Action: ORIGINAL Funds have been: APPROVED
55 054010508 *OM *790091 * 999007.00 *43018315801 *215 *20.205
2014 *55150200 *088716/14
0001 *00 * *0001/04
Action: ORIGINAL Funds have been: APPROVED
55 054010508 *OM *790078 * 185000.00 *43018316801 *215 *20.205
2014 *55150200 *088718/14
0001 *01 * *0002/04
TOTAL AMOUNT: *$ 1,184,007.00 *
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 05/05/2014