Loading...
2014-R-12 RESOLUTION NO. 2014-R-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA; APPROVING MODIFICATIONS TO THE SCHOOL SCHOLARSHIP COMMITTEE BY-LAWS; REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS,the City of Edgewater has made the following determinations: 1. During the April 2, 2014 School Scholarship Committee meeting, the Committee voted to recommend revisions to their existing by-laws relating to Article V: Meetings/Hearings. 2. The revised/modified by-laws are attached hereto and incorporated herein as Exhibit"A". NOW, THEREFORE,be it resolved by the City Council of Edgewater, Florida: Section 1. The City of Edgewater hereby approves the modified School Scholarship Committee By-Laws which are attached hereto and incorporated herein as Exhibit "A". Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This resolution shall take effect upon adoption. After a motion to approve with the amendment that meetings be held at least quarterly by Councilwoman Bennington with Second by Councilwoman Power the vote on this resolution held on May 5, 2014 was as follows: AYE NAY Mayor Mike Thomas X Councilwoman Christine Power X Councilwoman Gigi Bennington X Councilman Mike Ignasiak X Councilman Gene Emter X • 2014-R-12 1 PASSED AND DULY ADOPTED this 5th day of May, 2014. ATTEST: CITY COUNCIL OF THE CIT OF EDG.' 1 ► T , ' ORIDA -,-,,,,,(:,„)1.1 Qpkw I 1. \B\Of #, ...„,e, . • Bonnie Wenzel V Mike ,as City Clerk Mayor I � N, ', Robin L. Matusick , 9r ,fit , Paralegal ;' • , 4 i � 1 For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater Florida. Approved as to form and legality by: at a meeting held on this 5th day of May,2014 under Aaron R. Wolfe,Esquire Agenda Item No 8 e . City Attorney Doran, Sims,Wolfe,Kundid, Ciocchetti&Wagner 2014-R-12 2 CITY OF EDGEWATER SCHOOL SCHOLARSHIP COMMITTEE BY-LAWS ARTICLE I: Official Name The official name of the Board shall be the School Scholarship Committee of the City of Edgewater, Florida, hereinafter referred to as "SSC". ARTICLE II: Purpose and Intent The purpose and intent of these By-Laws is to set forth a uniform set of procedures whereby the City of Edgewater School Scholarship Committee may regulate the manner in which it elects officers, conducts meetings, and otherwise carries out its functions. The By-Laws are to serve as a guideline in handling all affairs pertaining to the Edgewater SSC. ARTICLE III: Membership A. Voting Members and Appointments 1. The SSC shall have five (5) voting members. Each member shall be appointed by City Council for a term of three (3) years and shall be subject to removal as set forth by Council. The terms of the appointment shall be staggered. 2. Voting Members shall consist of the following: i. City Council Member ii. City of Edgewater Business Owner iii. Two City of Edgewater Residents iv. Educator from either New Smyrna Beach High School; New Smyrna Beach Middle School; Edgewater Public Elementary School; or Indian River Elementary School 3. Non-Voting Liaisons shall consist of representatives from the following: i. New Smyrna Beach High School ii. New Smyrna Beach Middle School iii. Edgewater Public Elementary School iv. Indian River Elementary School v. Daytona State College 4. Due to the need to stagger terms to guarantee continuity on the SSC, the initial appointments shall be as follows: Two (2) members shall be appointed for one (1) year, two (2) members shall be appointed for two (2) years, and one (1) member shall be appointed for three (3)years. 5. A quorum shall consist of three (3) members. All recommendations and actions of the Board shall require an affirmative vote of a majority of the members present. 2014-R-12 3 6. Prior to appointment, prospective members (with the exception of City Council Member) shall submit a City application, stating herein a brief synopsis of their education, experience and reason for their interest in serving on the SSC. 7. No member of the SSC shall receive compensation for their service, provided, however, that members may be reimbursed for out-of-pocket expenses as approved by the City. 8. The SSC shall provide a written recommendation to City Council for the appointment of a vacant seat or re-appointment of a Board member; all current applications shall accompany the request. B. Vacancies 1. During the term of appointment, should a member of the SSC no longer be eligible for appointment to the SSC, the member shall forfeit the office and it shall be deemed vacant. 2. If a SSC member is absent for two (2) consecutive regular meetings said member shall forfeit the office and it shall be deemed vacant. 3. City Council may remove any member of the SSC from office at any time. 4. Any vacancy occurring during the unexpired term of office of any member shall be filled by City Council. The vacancy shall be filled as soon as practical after it occurs. C. Voting Conflicts 1. No member of the SSC shall vote upon any matter which would inure to his or her special private gain or loss, or any principle by whom he or she is retained, or by any relative or business associate. 2. No member of the SSC shall appear for or represent any person in any matter before the SSC other than him or herself. No past member shall appear before the SSC except when representing him or herself for a period of twelve (12) calendar months after his or her service has ended. ARTICLE IV: Election of Officers A. Chairman 1. The Chairman shall serve as the presiding officer at all meetings of the SSC and appoint any committees that are deemed necessary. 2. The Chairman shall be elected by a majority of the voting membership at the first meeting of the calendar year and the term of office shall be one year. The Chairman shall be eligible for re-election. 2014-R-12 4 B. Vice-Chairman 1. The Vice-Chairman shall be elected by the SSC from among its regular members in the same manner as the Chairman and shall be eligible for re- election. 2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman and at such times shall have the same powers and duties of the Chairman. 3. In the event of death, resignation or removal from office of the Chairman, the Vice Chairman shall perform the various duties until such time the SSC shall elect a new Chairman and Vice Chairman. C. Other Presiding Officers The members of the SSC may select an additional member to preside over the meeting(s) in the absence of the Chairman and Vice Chairman. D. Board Coordinator 1. The board coordinator shall be provided by the City. 2. The board coordinator shall prepare and distribute agendas, correspondence and minutes and shall establish and maintain files to ensure they are properly kept. All recorded meeting media shall be provided to the City Clerk. 3. Any correspondence prepared by a member of the SSC shall be provided to the board coordinator for distribution to the SSC members. ARTICLE V: Meetings/Hearings A. Regular Meetings Regular meetings of the SSC will be held on the first Wednesday of each quarter at least quarterly. B. Special Meetings Special meetings or hearings of the SSC may be called by the Chairman. C. Requirements All meetings shall be open to the public, provide due public notice, follows Roberts Rules of Order and the Florida Sunshine Laws. ARTICLE VI: Powers and Duties A. The SSC shall exercise the following powers and duties: 1. Establish criteria to select graduating high school scholarship recipients in addition to the following minimum criteria: 2014-R-12 5 i. Applicants must be a resident of the City of Edgewater. ii. Applicants must be enrolled in a public or an accredited private school within Volusia County; iii. Applicant must have demonstrated 20-hours of community service within a local community; and iv. Applicants shall write a 500-word essay to include their experience with the required community service hours and their future education goals and subsequent career plans. v. Children and legal dependents of members of the Committee shall be ineligible for receiving the Scholarship. 2. Select annual recipient of Scholarship funds. ARTICLE VII: Amendments The By-Laws may be amended at a regular or special meeting of the SSC, provided that an affirmative vote of the majority of the members present is obtained and approved by City Council. Adopted by the Board this day of , 2014. Chairman ATTEST: Bonnie Wenzel, CMC City Clerk 2014-R-12 6