02-03-2014 - Workshop CITY COUNCIL OF EDGEWATER
REGULAR MEETING
February 3, 2014
5 : 00 P.M.
COUNCIL CHAMBERS
MINUTES
1 . CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
Mayor Thomas called the Workshop to order at 5: 00 p.m. in the Council
Chambers.
Present Mayor Michael Thomas
Councilwoman Christine Power
Councilwoman Gigi Bennington
Councilman Mike Ignasiak
Councilman Gene Emter
City Manager Tracey Barlow
City Clerk Bonnie Wenzel
City Attorney Aaron Wolfe
Absent None
Mayor Thomas informed everyone they would wait for the pledge of
allegiance until the Regular Meeting.
2 . DISCUSSION OF THE STATUS AND PLANS AS IT RELATES TO THE INDIAN
RIVER LAGOON CONCERNS
City Manager Barlow wanted Environmental Services Director Brenda
Dewees to walk them through and share with them where the City of
Edgewater had been as it related to any discharges, whether stormwater
or effluent, into the Indian River, which was attached to the Mosquito
Lagoon. She was going to talk about where they had been, where they
were today and some of the improvements they had made. She was also
going to talk about some of the improvements they had planned into the
future as well as talk about some of the limitations or challenges
associated with where they needed to go.
City Manager Barlow reminded Council that on March 18th they were
going to have a joint workshop with the cities of New Smyrna Beach and
Oak Hill. They wanted to talk about CRAB, the Trails and the Indian
River Lagoon.
City Manager Barlow then turned the meeting over to Ms. Dewees.
a) Where we are today (reclaim discharge, stormwater discharge
and general location of septic tanks in the city and
1
Council Regular Meeting
February 3, 2014
utility service area)
b) What we have recently completed in regards to improvements
(Eastern Shores stormwater project, minor improvements at
Park Avenue and Riverside Drive pre-treatment, areas we
have expanded reclaimed lines and customers added)
C) What we plan to do (Master Stormwater Plan and associated
project timelines and costs, areas we have budgeted and
areas we have targeted to extend reclaim lines to, any
discussion of pro and cons of a fertilizer ordinance)
Environmental Services Director Brenda Dewees went through the
attached Powerpoint Presentation. She commented on reclaimed water,
reclaimed water customers, septic tanks, Lagoon issues, and State
requirements.
Ms. Dewees described for Councilwoman Bennington that the Indian River
Lagoon was in Group 5 because DEP took the entire state and divided it
into five groups and we were the last group to be evaluated.
Ms. Dewees continued her presentation by commenting on "State
Requirements NPDES Permit" with regard to BMAP.
Ms. Dewees then commented on the Indian River Lagoon Protection
Initiative and identified what they have done with regard to reclaimed
water to reduce effluent disposal into the River. She further
described what they have done with regard to septic tanks, upgrading
the Wastewater Treatment Plant and Stormwater Projects.
Ms. Dewees then described their plans going forward with regard to
short-term and long-term goals for reclaimed water.
Ms. Dewees referred to a map that was included in the Volusia County
Septic Tank Study the County had done that showed where the septic
tanks were located throughout Southeast Volusia. It would be a
recommendation from staff that if any sewer line enhancements were to
be done that they be targeted in the area between U.S. #1 and the
River. The red dots depicted on the maps were improvements that were
done to existing septic tanks, permits they had had with existing
septic tanks.
Ms. Dewees then commented on Sewer System Extensions with regard to
priority target areas between U.S. #1 and the River and the costs
associated with that.
There was a brief discussion between Councilwoman Power and Ms. Dewees
regarding the cost to extend sewer on Palm Breeze, which was $26, 000
for each of the 20 houses on the street.
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Council Regular Meeting
February 3, 2014
Ms. Dewees then commented on Stormwater Improvements. She recommended
prioritizing the areas between Riverside Drive and U. S. #1. The
Stormwater Master Plan was adopted by the Council which included
various projects to reduce flooding and enhance water quality issues.
Of the 16 projects on the map it showed twelve projects which were
recommended in the five-year CIP plan that were between U.S. #1 and
the River. The five-year plan represented over $3 million in capital
improvements and currently as of this year the budget was slated for
almost $840, 000 to assist them with those projects.
Ms. Dewees then commented on a Fertilizer Ordinance and the difficulty
with enforcing this type of ordinance.
Ms. Dewees informed Council there was a forum on the Lagoon Health on
Friday, February 7th at the Harbor Branch Oceanographic Institute in
Fort Pierce.
City Manager Barlow thanked Ms. Dewees for her very good presentation.
City Manager Barlow informed Council this was an opportunity if they
wanted to discuss or give staff any consensus to further the direction
they were going now with putting together a report of staff' s ideas or
goals as it related to septic tank abandonment by getting them over to
a domestic system, very similar to what they had done with the future
stormwater projects. He spoke of hiring a consultant and talk about
what is needed over a five year plan and put a dollar figure to it
which helps them in future budgets. They had done the same thing with
the sidewalk and bicycle pedestrian plan. He felt the first goal was
to focus on the septic tanks located between U.S. #1 and the River.
He also mentioned there being those in closer proximity to the system
today verses those that they get a little further to the southern
boundary or outside the incorporated area that would require a
partnership with homeowners' associations as well as the
unincorporated area Volusia County maybe in some cases that they try
and get these. He felt by putting the reports together and putting
the dollar figures there it makes those initiatives more shovel ready.
He was anticipating there was an opportunity that there could be some
good grant dollars coming down the pike on the heels of the damage
that has been done to the Indian River Lagoon. He felt having those
reports done, identifying the cost and the prioritizing of those
initiatives puts them in a better position to apply for and
successfully get awarded those grants.
Councilwoman Power questioned if they had established that septic
systems and fertilizer were the main causes or were they still trying
to figure that out. City Manager Barlow wasn't sure that had been
validated. Ms. Dewees identified that had not been validated yet but
they were looking at those as possible causes based on their own
knowledge that nitrogen and phosphorus encourages growth of algae.
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Council Regular Meeting
February 3, 2014
Councilwoman Power questioned if there was a time-line with that. Ms.
Dewees identified the consortium had come up with a four-year plan and
were in year one. Councilwoman Power identified they had three years
to get their ducks in a row with possible grant money or what the
costs were involved and what it would entail.
City Manager Barlow felt the leaching of these drainfields from the
septic tanks into the River were the most probable cause. Even if
they come out with their findings and that isn't their primary
precipitant, he didn't know that anybody would say that the leaching
of these drainfields from the septic tanks into the River was helpful
for the Lagoon. He felt they would find there would be harm but it
may not be that particular harm that was creating the brown algae.
Councilwoman Power asked what the deal was with the abandoned septic
tanks. Ms. Dewees described what had to be done in order to abandon a
septic tank.
Councilman Emter asked approximately on an annual basis how much they
had spent in the last few years to make the improvements that the City
had made. Ms. Dewees identified they had allocated in the past, but
not in the past two years, $100, 000 per year to do slip-lining on the
clay sewer lines within Riverside Drive and the shoots off of
Riverside Drive. Stormwater CIP improvements, they had been
allocating about $200, 000 to $300, 000 per year over the past three or
four years. Reclaimed improvements as of late it had just been the
improvements they had done with the extension of the main line up U.S.
#1 and the irrigation lines. She spoke of the Stormwater Master Plan
that identified they had $3 million worth of improvements to do in the
next five years. They had about $800, 000 allocated this year just for
stormwater improvements.
Ms. Dewees informed Councilman Emter that to her knowledge the draft
fertilizer ordinance done by the County had not been passed yet. City
Manager Barlow identified it was just most recently that staff had
been given direction to come up with that draft ordinance. To the
best of his knowledge it had not been back before the County to be
extensively discussed. He had been following that throughout the
State as well. He then commented on concerns of the fertilizer
industry who was on the other end. He further commented on not
knowing how to regulate or enforce a fertilizer ordinance. He felt
they would see this more on the State level that regulates what type
of fertilizers can be utilized by these commercial companies within
the State verses the City trying to go out on the end user side and
police the people with the broadcast spreaders or even the local
fertilizing companies.
Councilman Emter asked outside of the studies which had taken place if
there had been any additional initiations by the State specifically
dealing with any clean up efforts in the Lagoon from one end to the
4
Council Regular Meeting
February 3, 2014
other. City Manager Barlow informed him he was not aware of any since
they were still doing the scientific studies to figure out how to
react. Ms. Dewees explained instead of throwing money at something
arbitrary they want to make sure whatever money was being put out
there to enhance and help the Lagoon was actually going to do some
good.
Councilwoman Bennington asked if anybody had studied what the boats
were doing to the Lagoon as a result of the increasing number of boats
on the water. Ms. Dewees didn't think she had seen anything in
relationship to boat activity. City Manager Barlow felt they must
have something. He further commented on a big study that was done as
it related to manatees. Councilwoman Bennington spoke of the gas and
oil that is released from the boats. She would hate to see them
putting the blame on the citizens on land when the boats could be
contributing to the problem too. City Manager Barlow was sure they
were going to look at all of it but there hadn't been a lot of
discussion.
Mayor Thomas felt there was a lot of finger pointing right now. Ms.
Dewees spoke of toxicology testing that is being done on the manatees,
pelicans and dolphins that have died. Councilwoman Bennington didn't
feel it was just the boats but everything altogether. She would hate
for it to be dumped on everyone that lives here and ignore the other
possibilities. Mayor Thomas felt they would look at every avenue.
Ms. Dewees knew they did scientific evaluations on the sea grass
itself. She was sure they were looking at everything.
Councilwoman Power asked if the County came up with a fertilizer
ordinance what that meant for the City and if it was something they
would have to comply with. City Manager Barlow felt it depended on
how they enact it in the regulating and enactment language. He
further identified enforcing it was going to be the challenge. It was
possible it could be county-wide and they expect every City to be able
to help them enforce it.
Councilman Ignasiak felt Ms. Dewees gave a good presentation that was
very broad in scope and hit on all the points the Council needed to be
aware of and how it affects them. He felt City Manager Barlow was
right on the money. Although the issues they were looking at with the
runoff, septic tanks and stormwater may not be the primary cause but
they were certainly contributing causes or they wouldn't be regulated
and followed by the State. He liked the idea of pursuing and creating
an action plan. He felt eventually when they decided what action they
were going to take that money would become available to the local
areas, both from the State and Federal government, and that the people
in the best position will be the ones with their plans ready to go.
He encouraged City Manager Barlow to continue along that path.
5
Council Regular Meeting
February 3, 2014
Mayor Thomas felt it was a good idea to ask about dumping the water in
the FIND containment site. He hoped they would let the City do that
in the future.
Mayor Thomas further identified that an algae bloom grows because of a
nutrient and usually grows in the summertime. He felt it wasn't just
that but was all contributing factors. He spoke of what the City has
done to minimize the pollution going into the River. They have to do
everything they can and encourage the neighboring cities and counties
to do this also. He felt they would see some changes State-wide that
will help them, including grant moneys.
Councilwoman Power asked about the 3, 000 customers on reclaimed water.
She asked if there were more opportunities and what the potential was
right now. Ms. Dewees informed her in Florida Shores there was
potential for 6,500 customers and they have 3, 000. City Manager
Barlow pointed out the infrastructure to the reclaimed water was
limited to Florida Shores right now. He spoke of getting the
infrastructure out to Coral Trace and the cost of extending that line
from Air Park Road out to SR 442 being costly.
Councilwoman Power asked if there was a way of identifying housing an
area that wanted to be on the reclaimed water so it made it top of the
list. City Manager Barlow identified Coral Trace was an example but
it was the cost of getting the infrastructure out there. He spoke of
trying to continue the infrastructure. For the first time in the
history of Edgewater' s system they have gotten to the east side of
U.S. #1 so as money allows they try to expand that. He also spoke of
expanding it going north on the west side of U.S. #1. They picked up
Auto Zone and Friends Bank as well as Hawks Park. He mentioned
extending it to the ballfields and Shangri La. Councilwoman
Bennington stated they had a whole east side that would connect to it
if they would get it to them. She felt the fertilizing ordinance
should be handled at the State level for the big companies. Instead
of concentrating on that, they should be concentrating on reclaimed
water hookups and doing whatever they can to get the people to hook up
to that and educate on the fertilizer.
Councilwoman Power identified she didn't want to be a part of the
fertilizer issue either.
City Manager Barlow identified as the new developments are coming on,
they are requiring them to put the reclaimed infrastructure in,
although they don't have the reclaimed available to them at the time.
He asked Ms. Dewees if they missed Edgewater Lakes. Ms. Dewees
identified Edgewater Lakes was missed as well as Majestic Oaks.
Councilwoman Bennington pointed out the homeowners ' association could
mandate they hook up to the reclaimed water when it was available.
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Council Regular Meeting
February 3, 2014
There was a brief discussion regarding having 3, 000 customers on the
reclaimed with the potential for 6, 500 using 700, 000 gallons annually
on average. If they had another 2, 500 and they could be at zero
disposal. Ms. Dewees described it was a balancing act and confusing
to residents at time. They recently lifted the reclaimed water
restrictions completely. They ask that they not voluntary use it
between 10 a.m. and 4 p.m. The cost was $9.50 per month which allows
them up to 25, 000 gallons per month.
Councilman Emter felt the less they put into the Indian River the
better off they are. They are responsible for the City of Edgewater.
It seemed to him there would be two priorities that he would see as
being top of the line, reclaimed water and eliminating the septic
tanks. He felt they should do everything possible to eliminate septic
tanks within their jurisdiction.
Mayor Thomas asked Ms. Dewees how far inland the discharge affects the
river. It wasn't just along Riverside Drive. Ms. Dewees spoke of
having older potable wells along Park Avenue between the railroad
tracks and Mission Road that were put in in the 1960 's and having a
salt water intrusion monitoring well.
It was estimated that inside Edgewater' s City limits there were still
about 250 septic tanks.
3. ADJOURNMENT
There being no further business to discuss, the Workshop adjourned at
5:57 p.m.
Minutes submitted by:
Lisa Bloomer, CMC
7
Council Regular Meeting
February 3, 2014
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Topics
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• Where are we today?
• What have we done?
• Where do we go from here?
• Reclaimed Water Improvements
• Stormwater Improvements/Fertilizer Ordinance
• Sewer Line Extensions/Septic Tank Abandonment
• Discussion
Indian River Lagoon Workshop - February 3, 2014 2
op-- _ _ ___.
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____ ____________„______
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Where are we by the n
• 1.240 million gallons (mgd) Sewage Treated Per Day
• 0.492 mgd Annual Average Discharge to River
• 0.718 mgd - Reclaimed Water Average Daily Flow
• 2,973 Reclaimed Customers
3
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Indian River Lagoon Workshop - February 3, 2014 3
Reclaimed by Year
3500
Customers
3000
25 00
• Customers
2000
1500
1000
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Indian River Lagoon Workshop - February 3, 2014 4
Where are we by the n
• Estimated Septic Tanks in Service Area
• 227 Customers inside City Limits
• 416 Customers outside City Limits
• 25o Non-customers in service area
• Estimated Septic Tanks in County Service Area
• 268 Indian Harbor Estates
• 103 Mobile Village
• 153 Oak Hill West
• 193 Oak Hill East
Indian River Lagoon Workshop - February 3, 2014 5
Lagoon Issues
• Increase in Brown Algae
• Reduction in Sea Grass
• Fertilizer
• Nitrogen & Phosphorus
• Septic Tank Runoff
• Fecal Coliform
Indian River Lagoon Workshop - February 3, 2014 6
Increase in Brown Algae
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Indian River Lagoon Seagrass Coverage
(within SJRWMD to Fort Pierce Inlet)
80,000
70,000
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NC
1943 1986 1989 1992 1994 1996 1999 2003 2005 2006 2007 2009 2011 2012
(Histork
Coverage) Mapping Year
• Aerial photographs of lagoon seagrass are taken every two years and new seagrass maps are produced
from this photography.Scientists monitor seagrass transects and collect water quality samples monthly.
• Scientists recorded a 60 percent loss of seagrass in the lagoon between 2009 and 2012.
Indian River Lagoon Workshop - February 3, 2014 8
State Requirements - NPDES P
• TMDL
• Load Allocation
• 35% reduction of total nitrogen
• 47% reduction of total phosphorus
• Based on the year 2000 land use
• BMAP
• Indian River Lagoon in Group 5
• Adopted in January 2013 by FDEP
• Re-evaluated every 5 years
• Credit for projects and public education Edgewater Project EW-i
• Educational Programs in Landscaping, Irrigation, and Pet Waste
Ordinances; Pamphlets, Website, Illicit Discharge Program
TN TP
• Total Project Reductions 74 9.8
• Total BMAP I Required Reductions 24.3 0.0
• Credit for Future BMAPs 49.7 9.8
Indian River Lagoon Workshop - February 3, 2014 9
Indian River Lagoon Protection Initiative
• St. Johns River Water Management
• Launched - Spring of 2013
• Multi-year Program
• Four Year program — monitoring, data collection, file dand lab
analysis and model development
• Alagal Bloom Investigation - $3.7 million budget above the annual
$400,000-$500,000 through 2017
• FY 2014 the District has allocated $7. 118 million to the Initiative
along with additional funding in future years.
• Final year to 18 months — synthesize data to help manage lagoon
resources and identify projects to improve the health of the lagoon.
Indian River Lagoon Workshop - February 3, 2014 io
What have we done ?
• Reclaimed Water
• Since 1994 added almost 3,00o reclaimed water
customers.
• Connected to various Parks where reclaimed is available
• Eliminated the impact fee for connections to encourage
more connections.
• Most recently, lifted watering restrictions for reclaimed
water.
Indian River Lagoon Workshop - February 3, 2014 ii
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Reclaimed Water Projects
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Indian River Lagoon Workshop - February 3, 2014 1 1
What have we don .
e
• Septic Tanks
• Constructed sewer lines throughout Florida Shores
• Eliminated over 6,000 septic tanks since 1994
• Wastewater Treatment Plant
• 1994 Upgraded the WWTP to incorporate Biological Nutrient
Removal.
• Stormwater
• Road Improvement Project
• Eastern Shores Project
• Frances Drive Project
• Ongoing Maintenance Activities
• City Hall Improvements included Ponds
• Baffle Boxes at City Hall, Park Avenue & Bridge at Gabordy Canal
Indian River Lagoon Workshop - February 3, 2014 15
Where are we going ?
• Reclaimed Water
• Short Term
• US #1 Median Irrigation with Reclaimed - Phase 2
• Turgot Ave Reclaimed Water Line to Ball Fields & YMCA
• Reclaimed Water to Industrial Park and FIND containment
area
• Auto Zone (30,000 agpm)
• Long Term
• Three MG Storage Tank in Southeast Service Area
• Extension to Coral Trace
• Wetland enhancements
• Restorations and Farmton Project extensions
Indian River Lagoon Workshop - February 3, 2014 i6
______
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Septic Tank Locations
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Indian River Lagoon Workshop - February 3, 2014 17
•
Sewer System Extensions
• Priority between US #1 and the River
• Thomas Street Area
• Palm Breeze Drive
• Godfrey Road Area
Cory Estates
• Hazelwood River Road
• County Service Area
Indian River Lagoon Workshop - February 3, 2014 i8
Sewer System Extensions
• Costs to connect?
• Sewer Impact Fee $2,226.69 (in City)
• Design/Surveying Fees $ 50,000
• Permitting $ 5,000
• Lift Station (1) $100,000
• Sewer Construction $120/lineal foot
• Total Cost for Palm Breeze $26,554 per connection
(2012 estimate)
Indian River Lagoon Workshop - February 3, 2014 19
Stormwater Improvements
• Prioritize CIP between US #1 and River
• Swales
• Exfiltration Trenches
• Baffle Boxes
• Ponds
Indian River Lagoon Workshop - February 3, 2014 20
PROJECT IRL-13.1
Niir
MERRMAC sr
PROJECT IRL-12.3 $261K PROJECT 1RRL-13.2
PALM WAY EAST 5251K
1 1162K
PROJECT IRL-12. .
PINE BLUFF EAST J
I 5250K
PR JECT IRL-15.1
FERNALD St
123YK
( P1 PROJECT IRL-15.2
NEW YORK ST
$276K
PROJECT IRL-10.2 * 1t PROJECT IRL-20 PROJECT IRL-21
PLAZA AND HUBBEL VIRGINIA AND INDIAN RWERSIDE AND BOS TON
5244K RIVER BLVD EAST 5135K
PROJECT IRL-10.1 529ex
EVERGREEN AVE.
5205K
PROJECT IRL-09.2 PROJECT E403
MONSON AND RIVERVIW 25TH ST CULVERT 1
5326K REPLACEMENT 7C
5121K
PROJECT G2-07
OLD calm TVRD. PROJECT E8-01
5125K JUNIPER DR CULVERT
REPLACEMENT
595K
PROJECT El 3-03
26TH ST CULVERT
REPLACEMENT
S 102K
CITY OF EDGEWATER
PREPARED BY: ` _ STORMWATER MASTER PLAN
QUENTIN L.HAMPTON DISSOCIATES.INC. I
C.I.P.UPDATE
CONSULTING ENGINEERS ( PROJECTS:5—YEAR PLAN
o
Indian River Lagoon Workshop - February 3, 2014 21
L
Fertilizer Ordinance
• Fertilizer Ordinance
• FDEP Model Ordinance
• Restricts usage during wet weather periods
• Requires slow release fertilizers
• Ban or limit phosphorus
• Limit the content of Nitrogen
• Needs to be enforceable
• Education is the key
Indian River Lagoon Workshop - February 3, 2014 22
Discussion
11„Nrecr.:.; ,.
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ak
Indian River Lagoon Workshop - February 3, 2014 23