05-14-2014 - Budget Workshop AGENDA
CITY OF EDGEWATER
ECONOMIC DEVELOPMENT BOARD
BUDGET WORKSHOP
May 14,2014
8:00 A.M.
CITY HALL CONFERENCE ROOM
We respectfully request that all electronic devices are set for no audible notification.
PLEASE BE ADVISED THAT ALL PUBLIC MEETINGS ARE RECORDED AND MAY BE
STREAMED ON THE CITY'S WEBSITE
1. CALL TO ORDER,ROLL CALL
2. BUDGET DISCUSSION
3. ADJOURNMENT
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with
respect to any matter considered at a meeting or hearing, that individual will need a record of
the proceedings and will need to ensure that a verbatim record of the proceedings is made. The
City does not prepare or provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to
participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N.
Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, 5 days prior to
the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-
8771
PUBLIC NOTICE LOG
ECONOMIC DEVELOPMENT BOARD
v AGENDA / MINUTES
DATES• 1U.( q
TIME g.DO
DATE & TIME
FULL PACKAGE 54.0-ri%Ot
1. (9) BOARD MEMBERS (EMAIL)
2. CITY MANAGER(EMAIL)
3. ECONOMIC DEV/EVENTS COORDINATOR(EMAIL)
4. PLANNING AND ZONING(EMAIL)
5. BOARD COORDINATOR VAti
6. CITY CLERK (EMAIL)
7. PAT CARD(EMAIL)
8. ROBERT MCINTOSH (EMAIL)
AGENDA ONLY
1. LIBRARY ❑
2. CITY HALL (2-POST, 1 -VAULT) ❑
3. ENVIRONMENTAL SERVICES(EMAIL)
4. POLICE(EMAIL)
5. BUILDING(EMAIL)
6. LEISURE SERVICES
7. MAYOR/COUNCIL MEMBERS
8. HOMETOWN NEWS(EMAIL)
9. NEWS JOURNAL (EMAIL)
10. CHAMBER
11. TWO(2)POST(PLANNING,COMM. CENTER) 11 12. MARGIE(EMAIL)
13. DOUG MCGINNIS (EMAIL) 1
14. PEDRO LEON (EMAIL)
15. RICHARD EHRHARDT(EMAIL)
16. SAMANTHA BISHOP (EMAIL)
16. GRANICUS 111
N �r
RESOLUTION NO. 97-R-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA, REGARDING THE ECONOMIC
DEVELOPMENT BOARD; ESTABLISHING DUTIES AND
RESPONSIBILITIES, MEMBERSHIP, APPOINTMENT,
REMOVAL, TERMS, VACANCIES AND QUALIFICATIONS,
OFFICERS, QUORUM AND VOTE NECESSARY; REPEALING
RESOLUTIONS IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Edgewater, Florida,
has made the following determinations:
1 . On February 3, 1997, the City Council and members of the
Economic Development Board (EDB) entered into a discussion
regarding the City' s attendance policy for boards and committees
established in Resolution Nos. 92-R-09 and 93-R-02.
2 . As a result of that discussion and in acknowledgment of
the goals and objectives of the EDB, the Council determined that it
would be in the best interests of the citizens of Edgewater to
consider certain revisions to City policies effecting the EDB.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City
of Edgewater, Florida:
Section 1 . Duties and Responsibilities. The Economic
Development Board (hereafter EDB) shall serve as an advisory board
to the City Council and shall have the following duties and
responsibilities:
A. To formulate plans for the use and development of
property designated for commercial and industrial
development. Said plans shall be presented to the
City Council as recommendations and the
presentation shall include Staff comments.
B. To annually recommend a budget to the City Council
for monies necessary to carry out the purposes of
the EDB. All actual expenditures shall be subject
to the approval of the City Manager. All Board
mesmber requests for expenditures of funds shall be
approved first by the EDB Chairman or the Vice
Chairman, if the Chairman can not be contacted in a
f `►
D. To cooperate with and assist private interests that
wish to develop new or expand existing businesses
in the City of Edgewater.
E. To recommend to the City Council options and
agreements relating to the lease of City owned
industrial and commercial property to prospective
lessees.
F. To carry out preliminary discussions for the
purpose of attracting business and industry to the
City of Edgewater. Final negotiations shall be
done in conjunction with the City Council and shall
be subject to final approval of the City Council .
G. To adopt rules of procedure not inconsistent with
the provisions of this resolution and approved as
to legal form and correctness by the City Attorney.
H. The EDB shall not have the authority to enter into
any contract or agreement on behalf of the City of
Edgewater, nor shall the Board have the authority
to incur any indebtedness, nor to issue revenue
bonds, nor shall it have the power of eminent
domain.
Section 2 . Membership, Appointment, Removal, Terms,
Vacancies, and Qualifications.
A. The EDB shall have nine ( 9) voting members who
shall be appointed by the City Council.
Prospective members shall submit a City
application. The Board may review the applications
and make a written recommendation to the City
Council.
B. All members of the EDB shall be residents of the
City, work in the City, or own property or a
business in the City.
C. Members of the EDB shall be appointed for a term of
three (3) years without compensation, but may
receive travel and other necessary expenses while
on official business of the EDB. Due to the need
to stagger terms to guarantee continuity on the
EDB, the initial terms of some members may be less
than three (3) years .
D. In order to accomplish its goals and objectives,
the EDB may from time to time extend non-voting ex-
officio membership to the Chairman of other City
boards and committees.
E. If a member has three (3) unexcused absences during
any calendar year, said member shall forfeit the
office. An absence shall be considered excused
upon notification to the Board Coordinator prior to
the scheduled meet i na_ At c„r-h t i mn moml,or ,,,,
Nur
F. Any member of the EDB may be removed for cause by
the City Council at any time, provided, however,
that before such removal the member shall be
provided with written charges and given an
opportunity to appear in his defense at a public
meeting.
G. No member of the EDB shall vote upon any matter
which would inure to his special private gain or
loss; which he knows would inure to the special
private gain or loss of any principal by whom he is
retained or to the parent organization or
subsidiary of a corporate principal by which he is
retained; or which he knows would inure to the
special private gain or loss of a relative or
business associate.
Section 3. Officers.
A. The EDB shall elect a Chairman and Vice Chairman
from among its members at the first regular meeting
in January each year to serve a term of one ( 1)
year. The officers shall be eligible for re-
election.
B. The City shall provide a Board Coordinator who
shall keep minutes of the proceedings of the EDB.
Section 4. Quorum and Necessary Vote.
A. No business shall be transacted by the EDB without
a quorum which shall consist of five (5) members.
B. Actions of the EDB shall require the affirmative
vote of a majority of the members present.
Section 5. All resolutions or parts of resolutions in
conflict herewith be and the same are hereby repealed.
Section 6. This resolution shall take effect upon
adoption.
After Motion by Councilman Mitchum and Second by Councilwoman
Martin, the vote on this resolution was as follows:
Mayor Jack H. Hayman, Sr. Aye
Councilman Danny K. Hatfield Aye
Councilwoman Louise A. Martin Aye
Councilman Mike Hays Aye
Councilman David L. Mitchum Aye
NNW y
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
,�-s---
By: -�_ ';: 4..
Susan J. adsworth . ac . . Hay, -n, 7w1140 I
City Clerk Mayor
J
APPROVED FOR FORM & CORRECTNESS:
Krista A. Storey
City Attorney
Economic Development Board
Propsed Annual Budget
2014-2015
Expenditures:
Projected Costs:
Southeast Volusia Chamber Memership Dues
Marketing Brochures:
Economic Development Brochure
Ecotourism Brochures
Proposed Plan to Recruit Targeted Industries CEDS Action Item 1.2.7.
A. Economic Development Web-site Pages update and revamp
Economic Development Web-site Page Maintenance
B. Economic Development Affiliation
C. Establish relationship with DEO and Enterprise FL
D. Designate Individual to be advocate for business prospects
. E. Joint marketing with New Smyrna Beach and SEV Chamber
TOTAL:
Economic Development Board
Proposed Annual Budget
As Set Forth in Resolution 97-R-05, Section 1. B.
2014-2015
Projected Costs:
Description:
Southeast Volusia Chamber Memership Dues 625.00 V
Marketing Brochures: /
Economic Development Brochure 1,000.00 �/
Ecotourism Brochures 500.00 V/
Proposed Plan to Recruit Targeted Industries CEDS Action Item 1.2.7.
A. Economic Development Web-site Pages update and revamp 3,000.00 ✓
B. Economic Development Affiliation 25,000.00 V
Team Volusia Executive Committee Level
(Optional Board Level=$10,000)
C. Establish relationship with DEO and Enterprise FL
(Included in Team Volusia Membershhip)
D. Joint marketing with New Smyrna Beach and SEV Chamber 5,000.00
(Includes full page ad in Chamber Brochure)
kt& aic .
iva u.o4 1 $2OiS ((ors
wrif‘ -D. Alattt to towitA
TOTAL: 35,125.00
al alai/6 a S 35, a