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06-04-2014 ovt.siAlui AGENDA CITY OF EDGEWATER ECONOMIC DEVELOPMENT BOARD REGULAR MEETING June 4,2014 8:00 A.M. COUNCIL CHAMBERS We respectfully request that all electronic devices are set for no audible notification. PLEASE BE ADVISED THAT ALL PUBLIC MEETINGS ARE RECORDED AND MAY BE STREAMED ON THE CITY'S WEBSITE 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES: Regular meeting of May 7, 2014 and the May 14, 2014 budget workshop. 4. CITY AND OTHER REPORTS: A. City Manager Update B. Economic Development'Events Coordinator Update C. Planning and Zoning Board Update D. SEVCC Update E. Volusia County Department of Economic Development Update 5. CONTINUED BUSINESS: A. Ecotourism Sub-Committee Report B. Approval of Proposed Recruiting Plan as discussed during the EDB Regular Meeting of May 7, 2014 and the EDB Budget Workshop C. Approval of recommending the FY 2014/15 EDB Budget as discussed at the EDB Budget Workshop 6. NEW BUSINESS: A. Election for Chairman and Vice-Chairman 7. CHAIRMAN AND BOARD MEMBER REPORTS: 8. ADJOURNMENT: Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955- 8771 PUBLIC NOTICE LOG ECONOMIC DEVELOPMENT BOARD V AGENDA / MINUTES DATE Q LY v+ TIME 0 DATE & TIME FULL PACKAGE 0�•'TA-D/7,) 1. (9) BOARD MEMBERS (EMAIL) 2. CITY MANAGER(EMAIL) 3. ECONOMIC DEV/EVENTS COORDINATOR(EMAIL) �,/ 4. PLANNING AND ZONING(EMAIL) L1� 5. BOARD COORDINATOR ❑�,/ 6. CITY CLERK (EMAIL) L� 7. PAT CARD(EMAIL) �/ 8. ROBERT MCINTOSH (EMAIL) N AGENDA ONLY 1. LIBRARY 2. CITY HALL (2 -POST, 1 -VAULT) 3. ENVIRONMENTAL SERVICES(EMAIL) 4. POLICE(EMAIL) �/ 5. BUILDING(EMAIL) Y 6. LEISURE SERVICES LL�L]C 7. MAYOR/COUNCIL MEMBERS 8. HOMETOWN NEWS(EMAIL) kk7F 9. NEWS JOURNAL(EMAIL) 10. CHAMBER 11. TWO (2)POST(PLANNING, COMM. CENTER) 12. MARGIE(EMAIL) 13. DOUG MCGINNIS (EMAIL) 14. PEDRO LEON (EMAIL) ff/ 15. RICHARD EHRHARDT(EMAIL) 16. SAMANTHA BISHOP (EMAIL) [� 16. GRANICUS ❑ CITY OF EDGEWATER Economic Development Board Budget Workshop Wednesday, May 14,2014 8:00 a.m. 1. CALL TO ORDER Chairwoman Jamison called to order the Economic Development Board Budget Workshop at 8:00 a.m.,May 14, 2014 in the City Hall Conference Room at 104 N. Riverside Drive, Edgewater, Florida. 2. ROLL CALL Members present were Chip Selman, Marcia Barnett, Bliss Jamison, Steven Harrell, Donna Snow, William Wetherell and Jennifer Butera. Oscar Zeller and Jeff Berner were absent. Also present were City Manager Tracey Barlow, Economic Development /Events Coordinator Janet Shira, Planning and Zoning Board Liaison Pat Card, Planning and Zoning Board Member Bob McIntosh, Southeast Volusia Chamber of Commerce Executive Vice-President Samantha Bishop and Board Coordinator Tabitha Russell. 3. BUDGET DISCUSSION After lengthy discussion the proposed FY 2014/15 Economic Development Board budget is as follows: Description Projected Costs Southeast Volusia Membership Dues $625.00 Marketing Brochures Economic Development Brochure $1,000.00 Ecotourism Brochure $500.00 Proposed Plan to Recruit Targeted Industries CEDS Action Item 1.2.7 Update and revamp Economic Development website pages $3,000.00 Economic Development Affiliation Team Volusia Executive Committee Level $25,000.00 Joint Marketing with New Smyrna Beach And SEV Chamber(includes full page ad in Chamber brochure) $5,000.00 Total of proposed budget $35,125.00 4. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 9:30 a.m. 05/14/14 EDB Budget Workshop minutes PROPOSED PLAN TO RECRUIT TARGETED INDUSTRIES CEDS ACTION ITEM 1.2.7. Proposed Frame Work for Recruiting Plan A. Update and Revamp the City's Economic Development web-site to provide a resource for demographics, incentives,permitting and quality of life. Daytona State College's Marketing and Social Media classes are going to work on marketing plans for the City. The summer marketing class will create a Marketing Plan for Ecotourism and the Social Media class will identify how the City can harness LinkedIn to support existing City businesses and how to promote Edgewater as an ideal location for business via Social Media and the city's web- site. Time Frame: 90 days B. Affiliate with an economic development organization or fine that has the financial capabilities, expertise, resources and personnel to attend trade shows, network with site selectors and promote Edgewater through various printed and digital media to the targeted industries. C. Establish a relationship with a point of contact at FL Department of Economic Opportunity and at Enterprise Florida to obtain leads on companies considering relocation to Florida. D. Assign an EDB Member on an as needed basis to be an advocate for prospect who is considering establishing a business in Edgewater and to assist in obtaining information on incentives, local regulations, permitting and to streamline the process to cut through red tape. E. Work with New Smyrna Beach officials and the SE Volusia Chamber to create a regional approach to market SE Volusia Co. as a single community with each municipality complementing the other with it's strongest assets. For Example: NSB has a beachside, upscale residential neighborhoods with golf courses, numerous restaurants, shops, galleries along Flagler Ave. and Canal St. and it's new retail area along the SR44 corridor and a Hospital. Edgewater is on the north end of Mosquito Lagoon, one of the premiere inshore fishing destinations in the country. Edgewater also has local Daytona State College and has several large industrial areas including the largest industrial park in Volusia County. It also has a workforce that is experienced in boat manufacturing, surfboards, canoes and paddle boards, composites, machining and affordable housing. Deering Park retail/ industrial area and Restorations retail area located at the SR442 interchange is being developed and will provide additional retail/industrial areas. It is also the gateway to the East Coast Regional Rail Trail. Economic Development Board Proposed Annual Budget As Set Forth in Resolution 97-R-05, Section 1. B. 2014-2015 Projected Costs: Description: Southeast Volusia Chamber Memership Dues 625.00 Marketing Brochures: Economic Development Brochure 1,000.00 Ecotourism Brochures 500.00 Proposed Plan to Recruit Targeted Industries CEDS Action Item 1.2.7. A. Economic Development Web-site Pages update and revamp 3,000.00 B. Economic Development Affiliation 25;000.00 Team Volusia Executive Committee Level (Optional Board Level=$10,000) C. Establish relationship with DEO and Enterprise FL (Included in Team Volusia Membershhip) D. Joint marketing with New Smyrna Beach and SEV Chamber 5,000.00 (Includes full page ad in Chamber Brochure) TOTAL: 35,125.00 Report from the ECOTOURISM sub committee May 28, 2014 8:00 A.M. CONFRENCE ROOM A. Our Economic Development/Events Coordinator Janet Shira reported that she had been in contact with and making arrangements to coordinate a meeting between our subcommittee and the Florida State paddling trail coordinator to happen most likely in July. It was also discussed how to advertise this meeting to the local paddling groups so they see the progress happening in setting the trails. B.A bridge Contractor report was given for pedestrian bridge over 442 and they have started the ramp on the south side and finishing the uprights and trusses. Barring unforeseen weather delays they expect to be finished on Schedule in August. More recently Mr. Pollok and I had a discussion regarding the trail leading to the bridge he said that the bid is to be awarded June 10th for Dale Street to the bridge. C. We finished discussing the remaining CEDS items that are pertinent to Ecotourism and in general all of the items are ongoing for example with 3.4.1 the pedestrian and biking master plan has been developed and with 4.1.1 and 4.1.2 an inventory and maintenance plan for of the public facilities is ongoing. However, without the ability to dig into specifics of the maintenance plan or compare how the plan has changed since the 2009 CEDS was actualized there is little we can report other that these items are ongoing than being handled. D. We discussed having an open forum evening meeting in early August to invite the Fishing guide community to comment on proposed paddling trails once more concrete information is developed with our meeting with the Florida State Paddling Coordinator. At the same time barring any major setbacks or changes we should be able to physically start the process of setting and marking the trails. The timing could not be better because it should align with the ribbon cutting for the opening of the pedestrian and bike trail in August.