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02-25-1980 . -4 a- as-8o LIBRARY BOARD BY-LAWS ARTICLE I - NAME This organization shall be called "The Board of Trustees of the Edgewater Public Library" , representing the City of Edgewater to promote the Interests of good library service in the City of Edgewater in coopera- tion with the County of Volusia. ARTICLE II - MEMBERSHIP a . The Board of Trustees of the Edgewater Public Library shall consist of five (5) members appointed by members of Edgewater City Council and serve until replaced . b . Members will be appointed staggered terms and thereafter it will be a three (3) year term. 1 Member 1 year 2 Members 2 years 2 Members 3 years ARTICLE III - OFFICERS Officers of the Board shall consist of a Chairman , Vice Chairman, Secretary , and a Treasurer . Officers of the Board shall be elected from members of the Board . Election of officers shall be held at the first Board meeting following the November election. ARTICLE IV - MEETINGS a. Regular meetings shall be held three (3) times during a year , specifically in January , April , and September on the first Wednesday of the month at 1 : 30 p .m . In the Edgewater Public Library . b . Time and place of the Board meetings may be changed by a majority vote of the members of the Board . Special meetings may be held at any time at the call of the Chairman during the absence of the Chariman , provided that notice thereof be given to members of the Board and City Council twenty-four hours in -advance of the meetings . c . Any member of the Board who misses three (3) Consecutive meetings without legitimate excuse shall be dropped from membership of the Board and be relieved of all authority as a member of the Board . d . Notice of all meetings shall be sent to the City of Edgewater , County Library Director and local newspaper , and be posted in the City Hall and Library . y e . A quorum at any meeting shall consist of three (3) members . f . The order of business at all regular meetings of the Board be as follows . 1 . Call to order 2 . Roll call -1- 3 . Reading and approval of the minutes 4 . Approval of bills of the Library Board ' s Treasurers Report 5 . Report of the Librarian 6 . Committee Reports 7 . Communications 8 . Unfinished business - old business 9 . New business 10 . Adjournment g. Robert ' s Rules of Order shall govern the parliamentary procedure of the Board . ARTICLE V - COMMITTEE a. Any committee deemed necessary shall be appointed by the Chairman. ARTICLE VI - DUTIES OF THE BOARD a . Review, discuss and recommend library policies and funding as representatives of the City of Edgewater in cooperation with the Edgewater City Council and the Director of the Volusia County Public Libraries . b . Encourage and receive gifts for the library . c. Work actively for the Improvement of all libraries by supporting library legislation in the state and nation . d . Attend Board meetings regularly e . Become familiar with what constitutes good library service by reading and attending meetings concerned with library development . f . Support the provisions of the library contract between the City of Edgewater and the County of Volusia . ARTICLE VII - DUTIES OF THE CHAIRMAN The Chairman shall preside at all meetings and serve ex-officio on all committees of the Board . The Chairman shall appoint necessary committees within the Board and co-sign all checks written against the Library Board Special Fund . ARTICLE VIII - DUTIES OF THE VICE CHAIRMAN The Chairman shall perform the duties of the Chairman in his or her absence . ARTICLE IX - DUTIES OF THE SECRETARY a . The secretary shall keep the minutes of all meetings , write the necessary correspondence , notify members of all meetings . b . A copy of the minutes of all meetings shall be sent to the City Council , to the Director of the Volusia County Public Libraries and to the Edgewater Library . ARTICLE X - DUTIES OF THE TREASURER The treasurer shall prepare and co-sign all checks written against the Library Board Special Fund and give reports of bank balance . -7- • A • • ARTICLE XI - AMENDMENTS TO THE BY-LAWS Amendments and additions may be proposed at any regular City Council meeting and may become effective only after a favorable vote . Any amendments or additions shall be given to the Library Board . Adopted by Edgewater City Council Date Chairman • Vice Chairman Secretary -3-