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03-04-1997 , f + _ ') -1 LIBRARY BOARD BY-LAWS ARTICLE I - NAME This organization shall be called the "Library Board of the Edgewater Public Library" , representing the City of Edgewater to promote the interests of good library service in the City of Edgewater in cooperation with the County of Volusia. ARTICLE II - MEMBERSHIP a. The Library Board of the Edgewater Public Library shall consist of seven (7) members who will have been appointed by the City Council of the City of Edgewater to serve until replaced. b. The initial appointments to the Library Board of the Edgewater Public Library shall be for staggered terms . Thereafter, all members shall serve a three (3) year term. ARTICLE III - OFFICERS Officers of the Board shall consist of a Chairman, Vice- Chairman, and Secretary. Officers of the Board shall be elected from membership of the Board. Election of officers shall be held at the second Board meeting each year. ARTICLE IV - MEETINGS a. Regular meetings shall be held at least three (3 ) times during a year on the first Tuesday of the month at 3 : 30 p.m. in the Edgewater Public Library. b. Time and place of the Board meetings may be changed by a majority vote of the members of the Board. Special meetings may be held at any time at the call of the Chairman, provided that notice thereof be given to members of the Board, City Council, and the public, twenty-four (24) hours in advance of the meetings . c . Any member of the Board who misses three (3 ) consecutive meetings in any calendar year shall be dropped from membership on the Board and be relieved of all duties and authority as a member of the Board. d. Notices of all meetings shall be sent to the City Council, Library Director, and local newspapers, and shall be posted in the City Hall and Library. e. A quorum at any meeting shall consist of four (4) members . �► . .° Library Board By-Laws Page Two ARTICLE IV - MEETINGS (Continued) f . The order of business at all regular meetings of the Board shall be as follows : 1 . Call to Order 2 . Roll Call 3 . Approval of the Minutes 4 . Report of the Librarian 5 . Communications 6 . Unfinished Business 7 . New Business 8 . Miscellaneous 9 . Adjournment g. Robert ' s Rules of Order shall govern the parliamentary procedure of the Board. ARTICLE V - COMMITTEES Any committee deemed necessary shall be appointed by the Chairman. ARTICLE VI - DUTIES OF THE BOARD a. Review, discuss and recommend library policies and funding as representatives of the City of Edgewater in cooperation with the Edgewater City Council, the Director of the Volusia County Public Libraries, and the Edgewater Librarian. b. Encourage gifts for the Library. c. Work actively for the improvement of all libraries by supporting library legislation in the state and nation. d. Attend Board meetings regularly. Representative of the Board should attend Friends of the Library meetings . e. Become familiar with what constitutes good library service by reading and attending meetings concerned with library development. f. Support the provision of the library concept between the City of Edgewater and the County of Volusia. g. Review budget needs with Librarian for inclusion in annual budget. ARTICLE VII - DUTIES OF THE CHAIRMAN The Chairman shall preside at all meetings and serve ex- officio on all committees of the Board. The Chairman shall appoint necessary committees within the Board. Library Board By-Laws Page Three ARTICLE VII - DUTIES OF THE VICE CHAIRMAN The Vice Chairman shall perform the duties of the Chairman in his or her absence. ARTICLE IX - DUTIES OF THE SECRETARY a. The Secretary shall maintain copies of the minutes of all meetings and assist with writing the necessary correspondence. b. The recording secretary shall be appointed from the City' s clerical staff . The recording secretary shall notify members of all meetings and shall attend all Board meetings, assuring a record is kept of all proceedings of the meetings . A copy of the minutes of all meetings shall be sent to the City Council, the Director of the Volusia County Public Libraries, and to the Edgewater Library by the recording secretary. ARTICLE X - AMENDMENTS TO THE BY-LAWS Amendments and additions to the By-Laws may be proposed at any Board meetings to become effective only after a favorable vote at a Board meeting. Adopted this 4th day of March , 199 airman ATTEST: Secretary rev 1/97 lsk