06-23-2014 - Budget Workshop CITY COUNCIL OF EDGEWATER
BUDGET WORKSHOP
June 23, 2014
2 : 00 P.M.
COUNCIL CHAMBERS
MINUTES
1 . CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION
Present Mayor Michael Thomas
Councilwoman Christine Power
Councilwoman Gigi Bennington
Councilman Mike Ignasiak
Councilman Gene Emter
City Manager Tracey Barlow
City Clerk Bonnie Wenzel
Absent None
2 . Preliminary Budget Discussion
City Manager Barlow had Mitch Honaker, applicant for Edgewater Deputy
City Clerk position introduce himself to the Council.
City Manager Barlow discussed the purpose of the Budget Workshop;
conducting a pretty high altitude overview of the preliminary budget
numbers; getting a feel for where the Council wants the millage rate
to be; having an open and frank budget discussion with the Council and
then having staff take Council direction and massage the budget for
the July 21, 2014 Budget Workshop when the Council will set the
maximum millage rate.
Finance Director McKinney made a staff presentation on the budget. He
stated that he will have an advance copy of the budget to the Council
by July 11, 2014 and that all data presented being extremely
preliminary. He discussed the State revenue looking good; the 1st
quarter of 2014 Volusia County median home sales price increased but
is no where near the 2004 - 20046 level, the increase in Edgewater' s
total taxable property value; Edgewater saw the largest taxable value
increase in Volusia County of 6. 12% from last year to this year; the
preliminary tax roll for 2015 compared to 2005 is 68.3 percent
residential compared to 75 percent residential 10 years ago; the
benefit of the City being able to diversify property classifications
over the last 10 years even during a recession which gives the City
less reliance on residential and more on commercial; the Charter
Reserve being based on the prior year' s budget; , estimated next year' s
General Fund (GF) budget being around 13. 6 million dollars compared to
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Budget Workshop
June 23, 2014
this year' s GF budget of 13.2 million dollars; and stated that the
estimated rollback rate should be somewhere around 6.51 .
During the presentation the Council and staff discussed a rollover
fund balance of a little over $100, 000 dollars, however, the funds
could possibly be used this year on any one, or all three City
employee pension plans to make sure they are completely funded; and
the current 2014 operating millage rate being at 6. 876 percent. Mr.
McKinney discussed various City revenue sources; payment in lieu of
franchise fees; General Fund (GF) expenditures being fairly constant
from year to year; police and fire taking about 50 percent of the GF
budget each year; tickets, fines and transport revenue going directly
into the GF; employee salary and benefits being the highest cost of
almost all organizations across the country, the costs of this year' s
three (3) percent raise across the board and the final year of the
step plan; the costs of other employee benefits such as health care,
an estimated increase of a little over 14 percent in health care
costs, retirement and pension plan costs strategies and methodologies;
an increase in the GF debt to fund capital improvement expenditures;
costs of anticipated street resurfacing projects, and based on the
2015 taxable value predicts that the average home in Edgewater will
pay $616.34 in total taxes with $116. 71 going to the City (18. 940) ,
which is $580. 88 less than in 2005. The projected average tax
increase is approximately $27. 00 dollars a year per home.
The Council and staff discussed prior uses of the fund balance; the
City not having to use any of its fund balance during the current
budget year; Charter designated fund reserve requirements; earnings on
City investments; the City Hall designated fund; grants matching funds
and the need to pay contractors on time; funding capital projects; the
partnership for the Old Mission Road and Park Avenue intersection
project; requested budget items from the economic development board;
and the Council setting the maximum millage rate on July 21, 2014
during the Council meeting. Council and staff also discussed other
major funding items for next year' s budget such as general fund
replacement vehicle costs of $324,200 dollars; Waste Water, Refuse,
and Storm Water replacement vehicles and equipment; water and sewer
rate increases and the need to advertise increases with resident' s
utility bill; utility bill comparisons; and blending the internal
service funds as part of the operating funds.
The Council and staff discussed possible revisions to funding
requests; revenue projections; millage rate required to keep the
current level of services; minimum amount budgeted each year for
street resurfacing; and being pretty much on target with the budget
calendar for meeting the City' s balance budget goal of July 8, 2014 .
City Manager Barlow stated that June 26, 2014 starting at 9: 00 a.m. is
the Volusia County Water Quality Workshop, and that Brenda Dewees will
be presenting some of Edgewater' s initiatives at the workshop. He
also discussed the Orange City CRA being approved; Edgewater receiving
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Budget Workshop
June 23, 2014
their CRA letter from Volusia County with some additional questions,
he and Janet would prepare answers back to the County, part of Orange
City' s success was hearing from business owners and residents that
they are in support of the Edgewater CRA, and requested Council to
speak to the community and encourage CRA meeting attendance.
3. ADJOURN
Minutes submitted by:
Mitch Honaker
Deputy City Clerk
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Budget Workshop
June 23, 2014
Volusla County Properly Appraiser
Morgan B.GAreath,Jr.,M.A.A S A,.C A.
Median Sales Prices-Single Family Residences(SFR)
1999-2014 1st Quarter
250,000--
et011006144%In<rsaw I 1006201145%Cerium
217,000
179,700
200,000 144,000 4
/..�,•. 171,000
u c 4
City of 'C +
IEDG WATER a 250,000 43,000 — — MON
m 1l, 1m
inc.1957 1 101,000 ---
100,000- 81,900 - if venal rose0-4%o"er.
�7gp 71,700�•� aaaxTptl.AbAS�SP,n
2 Mn molt.»7136.5E
Edgewater 50,000-
Budget Workshop +
June 23, 2 0 1 4 1999 1999 1000 2001 1002 1003 2004 2005 1005 2007 2008 7009 2010 2011 2012 2019 10114
1 )
Tax Roll"Net Increase in Real Property Taxable Value"
"Including New Construction" 2015 Preliminary Tax Roll
40 Taxable Value By Property Class
34.01
30 Vacanl Tangible Personal Property
22.41 6.5% 6.5%
20 -- -- Agrlcul[ural '�.."w (6.0)
14.14 14.99 0.2%
Centrally Assessed
0 I I 0,4%
6.12
3.86 Commercial
I.80 ■ ,
0 11.5% Industrial
2004 2005 2006 2007 2008 2013 2014 1015 17'0) 6.2%
M
4.0)
-10
Institutional
0.4% Residential
-20 -17.92 -16.19 -16.22 -15.8 68.3%
(75.0)
30 0-
.. ea%of Total Change In Taxable...
")a.x)Indicates 2005 Information
„!:b
4
1
Taxable Value
Tax Analysis :Tara Levy General Fund Revenues
16.000.000 ,Fund Balance BLOT/PILOFF
Cost Allocation 5%
114,356,423 514,107,382 Cost Alloratlon Licenses&Permits S 13,639,180 f 14,136,91
813,934,557 !gL07/NLOFF 1%
14,000,000 813.241,922
512,207,802 512,544,666
112,197,558 MisMlarlews Tares
12,000000 000 S 11,956,023 I% 33%
L1EL000000 Ces
36, 94
8
6,000,000 11j;sg44 3%
f .678 $3. 46 34, 89 15, 85
14, 82 $3, 41
4,000,000
2,000,000 ._. _. ...._...
2015- 2014- 2013- 2012- 2011- 2010- 2009- 2008- 2007- 2006-
6.51 6.876 6.50 6.47 6.59 6.36 5.90 5.20 5.70 6.45
Sales and Use
46%
5
Payment In Lieu of Franchise Fees Cost Allocation Update
(PILOFF)
FY2015 FY2014 FY2013 FY2012 F02011 FY2010 FY2009
Proposed
Animal Services- - - 30,151 12,495 12,250 12,278
FY2015 FY2014
Proposed Water&Sewer 667,485.32 648,044.00 581,937.00 559,555 460,837 451,800 461.855
Water&Sewer 494,315.00 483,234.00 Refuse 250,601.06 243,302.00 190,166.00 182,852 154.667 152.000 151,634
Refuse 157,656.00 140,143.00
Stormwater 93 788 71. _95 05700 64.976.00 62 477 56.763 55,650 55.615
Stormwater 75,520.00 - 75,520.00
727,491.00 698,897.00 1,011,875.09 982,403.00 837,079.00 835,035 684,762 671,700 671.383
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General Fund Expenditures Employee Benefits
Clry counol CO Clerk Finance
Non-Departmental 1% 2% 5% Community
15% -. Development
4% Personnel
2% • Compensation—3% Plus Final Year Step Plan
Beatification
2% CO Manager $275,723
• Health insurance and other benefits 14%
Increase - $258,921
Pollee
Streets__ 25%
3% 2%
Animal COntrol
• City Pension Experience Study
1% • Police 47.4%
Code
I%
• Fire 30.0%
Hre Economic Development • General 50.0%
24% GtV Attorney I%
1% 9 10
General Fund Debt Street Resurfacing
Hagler Ave. S 18,096
30th St. 158,429
Lee Dr. 18,349
Animal Shelter(G.O.) $ 335,000 Demon Dr. 0,739
Silver Circle Entrance 11,752
Station 55 Replacement $ 660,000 Sliver Circle Entrance `0,075
Plaza Ln. 6,762
2010 Fire Rescue Unit $ 97,435 Lamont Ave. 22.679
Hubble St. 12,401
2013 Vehicle Leases $ 129,409 E.Park Ave. 35.996
Date Palm D.r 442 to Coco Palm Dr 12,949
2014 Capital Note $ 535,000 Evergreen Dr.442 to Dead End 12,839
Fern Palm Dr.442 to 20th St. 14,756
$1,756,844 Coco Palm Dr.19th to Dead End 22,331
20th St.Coco Dr.To Guava Dr. 6 652
S 404.805
L.a1.11111MEN■ 11
2
3
R 2015 Property Tax on a Residential
Rolled Back Rate vs. Final Mil lage
Home in Edgewater
School Board .-°,o' City of Edgewater Volusla
8306.87 CO 8128.68
county
9.00%
$111.71(18.84%) 121.02 1i)
8.00%
700%
600%
5.0096 ..__... -__ — _-- — _ I
.Rated sad dace ._... ...�_:-......._ _ .�e�i•
4' .Final Millage 2015 TAx BILL Other SE Volusla Hospital District
!1 1 52.1• _s M
3.00%
f 616.34 Taxes St.Johns River Water Management District 5.85
2.00% --- —'- ----'- 2005-51.191.22 564.20 Florida Inland Navigation District 0.61
1.p0% Diflere n<e 10.41% East Volusla Mosquito Control 3.71
15580 88) port Authority 1,66
0.00% __ _._ ,
2015 2014 2013 2012 2011 2010 2009 2006
This graphic displays what a homeowner pays in ad valorem taxes on a homesteaded property in the
City of Edgewater with an assessed value of$68,756 less a$50,000 Homestead Exemption.
FY 2015 is Preliminary Only
13 (1)Operating Millage of$6.50 and 30.050 for Voted Debt Service Millage
2014 Property Tax on a Residential Home in Use of Fund Balance •QeSe"es
Edgewater Home in Edgewater ■Ad Valorem Proceeds
School Board Volume Other
City 7,000,000
8305.87 Y o Edgewater County Taxes 06,209,694
(61.81%) 8110.24 2116.73 (9.72%) 56,219.068
(19.72%) (18.84%) 6.000000 55.791.514
05,230,103 55,243,985
5.000.000
14.024,382 04,515 489
S4 283,690
I 54,024,678 13,770,241
. 4,000000
' 03,632.246
3,000,000
2014 TAX BILL Other SE Volusla Hospital District
$589.17 Taxes St.Johns River Water Management District
2004-St,165.26 157.33 Florida Inland Navigation District 2,000,000
Dlfterence East Volusla Mosquito Control 1,472 1,341
15576 09) port Authority 947,
1.000.000
NC displays what a homeowner pays in ad valorem taxes on a homesteaded property in the City of 295. 182,
ater with an assessed value of$66,754 less a$50,000 Homestead Exemption.
r 2012 2011 2010 2009 2008 2007 2006 2005
1.
. 4
it
Designated Fund Reserves Capital Projects
General Fund Reserves • New Projects
° $2,045,877 (Goal is 17%) • Old Mission and Park Ave Enhancementts $320,000
• Charter 15% • Kennedy Park Seawall - No Preliminary Cost Available
• Designated City Hall
• $600,000 at end of FY2014
• Additional$100,000 budgeted for FY2015
1] 19
Economic Development Board TRIM Notice
Request
• Chamber Membership $ 625 Proposed Property Taxes
TRIM Notice
• Marketing Initiatives F.S. 200.065(2)
• Brochures $ 1,000 July 21 , 2014
• Ecotourism $ 500
•Joint Marketing with SEV $ 5,000
•Team Volusia Membership $25,000
19 A
5
Vehicle Request Vehicle Request
Leisure Services Wastewater Collections
3/4 Ton Truck w/Tow Package $ 20,000.00 Replacement 1.Ton Service Truck with Crane $ 45,000.00 Replacement
Utility Vehicle $ 11,500.00 Replacement Total Water/Sewer $ 45,000.00
Aebi Replacement $130,000.00 Replacement
60"Rotary Mower $ 14,000.00 Replacement Refuse
Reel Mower $ 20,000.00 Replacement Semi-Tractor $ 145,000.00 Replacement
Garbage Truck $ 140,000.00 Replacement
Fire Total Refuse $285,000.00
Replacement Battalion Vehicle $ 28,700.00 Replacement
Stormwater
Police Dump Truck $ 98,000.00 Replacement
(2)Patrol Cars-$37,000 Each $ 74,000.00 Additions 1/2 Ton Pickup 4x4 with tow pkg $ 25,000.00 Replacement
(1)CID Cars $ 26,000.00 Replacement Mower Head-Menzi $ 18,000.00 Replacement
Total General Fund $324,200.00 Low Boy Trailer-Haul Menzi&Equip. $ 32,000.00 Addition
Total Stormwater $173,000.00
21 22
Water & Sewer
Rate Increase
• Per Resolution No. 2013-R-26
• FY2015
•Water 2.5%
• Sewer 6.5%
• Combined 5.0%
• Effective 10/1/2014
• Per Water& Sewer Rate Consulted Burton &
Associates
• Must Advertise on July Bills for August
Workshops
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