01-07-1987
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CITY OF EDGEWATER
LIBRARY BOARD MEETING
JANUARY 7, 1987
MINUTES
Chairman Mary Rice called the meeting to order at 1:01 P.M. 1n the
Edgewater Library.
Mrs. Lillian Bond-Nelson called the roll. Present were: Mary Rice,
Jean Haughwout, Lauretta Shafer, and Lillian Bond-Nelson. Jan
Dudley was absent. Also present were: Gayle Harmon, Librarian;
Gene Allison, Assistant Director of County Library Services;
Shirley Garthwaite, President of Friends of the Library; the reporter
from the Daytona News Journal; and Sue Koser, recording secretary.
The minutes of the October 29, 1986, meeting were submitted for approval.
There being no corrections, Chairman Mary Rice stated that they
stand accepted as submitted.
Mrs. Shafer read the treasurer's financial report. She stated there
is $1,390.16 in the savings account and $2,384.48 in C.D.'s. There
were no comments from other members.
Mrs. Harmon then gave her Librarian's report. She submitted
her reports for the months since the October meeting. She read the
totals from her December report, pointing out there are 168 in
December over last year, plus they had an extra day off this year.
She noted they have 57 video cassettes, have registered 50 new
borrowers, and the current total is 3,309, which is a corrected
total because some of the renewals were not being recorded but
deletions were being taken off.
Mrs. Harmon stated the fact sheet was prepared by Lynne Plaskett's
office to send to the various legislators and other interested
parties to give them a rundown of the construction project. She
noted that JoAnne Sikes sent out letters and received various
responses. She had a copy of the letter from Representative Chappell
to Barratt Wilkins.
Chairman Mary Rice then brought up the fact that her term is due to
expire on January 19th and the City Council wants the feeling of the
other members on whether or not they want that person to be reinstated.
Mrs. Haughwout made a motion to keep Mary Rice. Mrs. Shafer seconded
the motion. Motion CARRIED 3-0. Chairman Rice did not vote due to
the nature of the motion.
Chairman Mary Rice then gave a status report of the new Library.
She pointed out that the Council had voted on O'Lone and Associates
as a consultant to perform the surveys for fund raising. She noted
that Councilman Prater had cast the only opposing vote because he
was concerned the money would be down the drain if it showed
insufficient funds could be raised plus it might discourage potential
donors. Mr. Allison noted that Brannon spent out $8,000 for the
same thing. Chairman Rice referred to Councilman Mitchum's state-
ment about the money his church raised that is on paper but not in
the bank. Chairman Rice then read the letter from Representative
Chappell which stated he'd do what he can do to get funding for
this project.
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Chairman Mary Rice then noted that she hadn't heard anything about
the library staffing needs study. Mr. Allison pointed out that it
will be March or April before they have a reply. Mrs. Harmon stated
that she'd been contacted by the County personnel and has an appoint-
ment next Monday to meet with them. Mr. Allison noted they're going
from library to library, and they'll all be done by the 19th.
Chairman Mary Rice said she paid the membership fee for the Florida
Library Association and no reimbursement is necessary for the $10.00
fee.
Chairman Mary Rice then asked for any other comments or announcements.
Mrs. Harmon brought up the legislative session. Chairman Rice said
she felt JoAnne Sikes did a marvelous job. There was a brief dis-
cussion about the session.
Mrs. Harmon noted that the letters JoAnne Sikes sent out were all
received very well with responses by letter and by telephone calls.
Special attention was called to Sam Bell's support.
Mrs. Haughwout questioned the next step with O'Lone. Mrs. Harmon
replied that she'd signed the purchase order requisition for his
service and it's to be sent out and when he receives it, he'll call
her to set up a meeting to decide what to do and when.
Mr. Allison said they called the State regarding the grant appli-
cations and there were only 8 applications and 3 were from Volusia
County. He added that a decision should be made by the end of this
week. He pointed out that Edgewater was the most highly recommended
by the County Library Director. Mrs. Harmon said she'd heard there
were 40 projects and only 8 were able to get the information together
and meet the deadline. She asked how much money is in the pot and
Mr. Allison replied that he doesn't know. Mr. Allison added that
if they don't get enough, they can contact Sam Bell for further help.
Chairman Mary Rice stated that they'd vote on the officers at the
February meeting. She asked if the budget would be ready for that
meeting and Mrs. Harmon replied it will be in March.
Chairman Mary Rice suggested meeting February 4th at 1:00 P.M.
Due to a conflict with Mrs. Harmon's schedule, it was agreed to
meet Tuesday, February 3rd, at 1:00 P.M.
Chairman Mary Rice then adjourned the meeting at 1:30 P.M.
Minutes submitted by:
Lura Sue Koser
Recording Secretary
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Library Board Meeting
January 7, 1987