02-03-1987
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CITY OF EDGEWATER
LIBRARY BOARD MEETING
FEBRUARY 3, 1987
MINUTES
CALL TO ORDER
Chairman Mary Rice called the meeting to order at 1:00 P.M. in
the Edgewater Library.
ROLL CALL
Secretary Lilian Bond-Nelson called the roll. Present were:
Mary Rice, Jean Haughwout, Lauretta Shafer, and Lilian Bond-Nelson.
Jan Dudley was absent. Also present were: Gene Allison, Assistant
Director of the Volusia County Libraries; Gayle Harmon, Librarian;
and Shirley Garthwaite, President of Friends of the Library.
APPROVAL OF MINUTES - JANUARY 7, 1987
Chairman Rice called for corrections or additions to these minutes.
There were none noted and she stated they are accepted as written.
Beth Weilenman, News Journal reporter, arrived at the meeting at
this time.
TREASURER'S FINANCIAL REPORT
Chairman Rice stated that the report would be about the same as
the last meeting so it won't be presented again.
LIBRARIAN'S REPORT
Librarian Gayle Harmon distributed copies of her report. She
pointed out the form has a new look. She read the totals of the
circulated items for January, 1987, noting it's up 367 from last
Jauary. She noted they have 80 new members but 47 did not renew
so it's a total of 33.
ELECTION OF OFFICERS
Mrs. Bond-Nelson moved that the officers remain the same as presently.
Mrs. Shafer seconded the motion. It was unanimously agreed they'd
remain the same.
REPORT ON STATUS OF GRANT
Mrs. Harmon noted that they still don't have an answer and don't
have a date for the meeting. Chairman Rice asked that they be
advised when something is known and Mrs. Harmon agreed she'd do
that.
REPORT ON STATUS OF FUND RAISING
Chairman Rice stated she doesn't know any more than at the last
meeting, but they are having individual interviews. Mrs. Bond-
Nelson pointed out it's a 3-week feasibility study. Mrs. Harmon
said the contract is for 3 weeks, and if it's necessary to extend
it, the contract price is still the same. Mrs. Bond-Nelson noted
that Mr. Clapper is very enthusiastic about this area. Mrs. Haughwout
said he'd made about 40 calls. Mrs. Harmon stated that Mr. O'Lone
had called her the day before and he'd talked to someone about a
grant with the Kresge people, but they're interested in service
to the handicapped, so she referred him to Dana Smith. Mrs. Haughwout
referred to the Southeast Bank foundation that the Library could
apply to. Chairman Rice said Mr. Sikes had introduced her to
the new young man who will be replacing him when he retires and
he said they'll make a donation. Mrs. Harmon agreed it could be
pursued.
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REPORT ON COLORS, ETC., FOR NEW LIBRARY
Mrs. Harmon presented sketches prepared by her daughter which
showed the various colors of the roof on the split face block
building. She noted that there will be cedar beams that will
be unfinished and will age naturally. She said the lattice work
and windows are bronze color, which were approved by the Committee.
She noted that the architect leaned toward the orange for the
roof. She had samples of the various colors that were available
to choose from. She said the Construction Committee will make
the decision, but they'd be interested in input. Chairman Rice
said she'd talked with Jan Dudley and she agreed to whatever
the Board agrees to. The Board members reviewed the various
colors. Mrs. Harmon noted that the material is aluminum and
the materials that Dana Smith chose are almost maintenance free.
She pointed out that the roof is bolted on and if they decide
to expand the Library at a later date, it's taken off and bolted
back on. After more discussion, it was decided that the choices
were: 1) Terra Cotta, 2) Orange, and 3) Hunter Red. It was
agreed that a memo would be sent to the Library Construction
Committee to advise them of the Library Board's suggestions.
DISCUSSION OF PLANS FOR VOLUNTEER APPRECIATION LUNCHEON
Chairman Rice asked the number of volunteers now and Mrs. Harmon
replied they have 18. There was a discussion about dates when
there was no conflict. It was noted that April 22nd is Library
Day and there's a meeting in Tallahassee. It was agreed to plan
on April 29th for the luncheon, and to have the same type of menu
as last year since everyone enjoyed it. Mrs. Harmon asked if she
should take care of invitations again and Chairman Rice agreed
that would be helpful. The menu for last year was discussed,
including which member brought what dish. Chairman Rice asked
if another meeting would be necessary for finalizing the plans.
Mrs. Harmon noted they may need another meeting on the budget.
Mrs. Haughwout asked when it has to be ready and Mr. Allison
replied they don't have the date yet and sometimes it's in April.
Chairman Rice suggested they might have a short meeting in April.
MISCELLANEOUS ANNOUNCEMENTS
Chairman Rice said she'd neglected to bring a letter in that was
an answer to a letter the Board wrote requesting Bill Chappell's
support. She said his letter indicated he'd do so, and she'll
provide the letter for the Board files. Chairman Rice said there
was also a letter about the possible grant and she'll provide
that for the files also.
Chairman Rice asked for any other announcements. Mrs. Bond-Nelson
brought up the subject of Library Day on April 22nd. Mr. Allison
said they'll go up on the 21st. Chairman Rice pointed out that
Mr. Allison is anxious to have as many attend as possible.
Mr. Allison said they have to convince the new Governor. He
added that our own delegation is the most liberal in the State.
AJOURN
Chairman Rice stated that since there is nothing else to come
up, the meeting is adjourned. Meeting adjourned at 1:45 P.M.
Minutes submitted by:
Lura Sue Koser
Recording Secretary
-2- Library Board Meeting
February 3, 1987