02-02-1988
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CITY OF EDGEWATER
LIBRARY BOARD MEETING
FEBRUARY 2, 1988
MINUTES
CALL TO ORDER
Chairman Mary Rice called the meeting to order at 1:30 P.M. in
the Library.
ROLL CALL
Mary Rice, Present; Jeanette Dudley, Excused; Lilian Bond-Nelson,
Present; Jean Haughwout, Not Present; and Lauretta Shafer, Present.
Also present were: Gayle Harmon, Librarian; Shirley Garthwaite,
President of Friends of the Library; and Madalon Reichold of the
County Library system.
APPROVAL OF MINUTES - DECEMBER 2, 1987
Mrs. Bond-Nelson moved the minutes be accepted as presented. Mrs.
Shafer seconded the motion.
TREASURER'S REPORT
Treasurer Lauretta Shafer reported that the figures are about
the same as at the last meeting.
LIBRARIAN'S REPORT
Mrs. Harmon distributed copies of her report for the members.
She noted that her January report needs one more item to complete
it. She read the figures for the various activities and distri-
butions. She pointed out that this is down just a little, as it's
traditionally a busy month. She added that they don't loan the
typewriter or video cassette player any more so those are down.
She read the income, books donated and purchased. She stated that
the total number of books is now 20,587.
ELECTION OF OFFICERS
Chairman Rice stated that the Library By-Laws require an election
immediately following the first Board meeting following the November
election but they weren't all reappointed then so they delayed it.
She asked for suggestions. Mrs. Bond-Nelson moved the officers
remain as present. Mrs. Shafer seconded the motion.
It was decided that the next two items on the agenda, Report on
status of new Library, and Report on status of equipment for new
Library, would be delayed temporarily to await the arrival of Mr.
James Wheeler, Director of the County Library Services.
LIBRARY DAY IN TALLAHASSEE, APRIL 14, 1988
Chairman Rice stated they have a communication from Judith Williams
asking that they plan to attend Library Day April 14th and to join
the Florida Library Association, which was done and reported at the
last meeting. She added that they considered a check for paying
for lunches and she mailed a personal check on December 3rd for
$10. and the Board can reimburse her.
TENTATIVE PLANS FOR "OPEN HOUSE" FOR NEW LIBRARY
Chairman Rice reminded the Board that they have to be thinking
about what they want to do for the opening. Mrs. Reichold said
she attended one at City Island. Mrs. Bond-Nelson asked if Council
will be responsible for it. Mrs. Harmon replied that the last time
there was one, the board was responsible for refreshments and
planning of the open house. Mrs. Reichold said the Library Board
usually does it with invitations to legislators. Mrs. Harmon stated
that Richard Conti indicated he'd provide music for the occasion.
Mrs. Bond-Nelson asked if there's a special time and Mrs. Harmon
suggested perhaps 2 on a Sunday afternoon. There was discussion
about when to begin planning the details and what would be served,
and it was agreed to wait until the April meeting to plan further.
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VOLUNTEER APPRECIATION LUNCHEON IN APRIL, 1988
There was discussion about available dates for the luncheon and
it was agreed for Thursday, April 21st, at 12:30 P.M. There was
discussion about the menu and it was determined to have ham from
Publix, cut and sliced, and potato salad and dessert. Mrs.
Harmon agreed she'd handle the invitations as that's her contri-
bution but she could have a consultation on the guest list.
There was discussion about the various legislators to invite.
Mrs. Harmon noted there are 19 volunteers now.
FRIENDS & TRUSTEES LEADERSHIP SEMINAR, FEBRUARY 18, 1988
Chairman Rice stated they have a request that everyone attend and
they have two from the Board, two from the Friends, and one from
the Library scheduled, and they're being paid for by the Friends.
Mrs. Garthwaite pointed out that other City boards can be reimbursed
by the City and asked if the Library Board could also be reimbursed.
Mrs. Koser, recording secretary, advised she'd talk with the City
Clerk/Administrator to see what could be done. Mrs. Garthwaite
reviewed some of the recent expenses of the Friends.
ADVISORY BOARD APPRECIATION DINNER, FEBRUARY 19, 1988
Chairman Rice read the letter into the record inviting all Board
members and a guest to attend the appreciation dinner to be held
at the Elks Club. Chairman Rice advised she and a guest would be
attending; Mrs. Shafer stated she and a guest would attend; and
Mrs. Bond-Nelson advised she would not be attending. Chairman
Rice read the menu for the dinner.
Mr. Wheeler had not arrived at the meeting and it was decided to
discuss the two previous items that had been postponed.
REPORT ON STATUS OF NEW LIBRARY
Mrs. Harmon reported that the building is going up and they had
some concrete tests that are to be run February 5th, and after
that's done, they'll move right along. She pointed out they aren't
supposed to go out and trespass but the architect indicated they'd
have a building committee meeting with a walk through very soon.
REPORT ON STATUS OF EQUIPMENT FOR NEW LIBRARY
Mrs. Harmon stated they worked with one man about shelving and
furnishings for the interior and he was supposed to come up with a
sketch and give them specifications but he didn't do it. She said
a man from the Daytona Beach Library called and she talked with
him. Mrs. Bond-Nelson asked if a certain amount is allotted and
Mrs. Harmon replied yes, but she's not sure of the amount. Mrs.
Reichold suggested she ask Al Sessoms or Jim Wheeler.
MISCELLANEOUS ANNOUNCEMENTS
Chairman Rice stated she got something from Mr. Wheeler dated
January 26th regarding new federal regulations on public inspection
of tax exempts and she read the letter. She said she didn't know
if they have to send in a report to IRS about the funds. Mrs.
Harmon said she didn't think they should be concerned about it
because it's a branch of the City. There was a discussion about
the tax exempt status. Mrs. Koser, the recording secretary, said
she'd check to see if anything needs to be filed.
ADJOURN
Mrs. Bond-Nelson moved they adjourn with no further business.
Mrs. Shafer seconded the motion. Meeting was adjourned at 2:20 P.M.
Minutes submitted by:
Lura Sue Koser
Recording Secretary
-2- Library Board Meeting
February 2, 1988