11-30-1988
I
'.
....
"'W'
CITY OF EDGEWATER
LIBRARY BOARD
NOVEMBER 30, 1988
MINUTES
CALL TO ORDER
Chairman Mary Rice called the meeting to order at 1:31 P.M. in
the Edgewater Library.
ROLL CALL
Present were: Mary Rice, Jean Haughwout (arriving later),
Lauretta Shafer, Jan Dudley, and Lilian Bond-Nelson. Also
present were: Gayle Harmon, Librarian; James Wheeler, Volusia
County Library Director; Clem Malecki, Volusia County Library
Coordinator; Shirley Garthwaite, Friends of the Library.
INTRODUCTION OF CLEM MALECKI, LIBRARY COORDINATOR, BY JAMES
WHEELER, COUNTY LIBRARY DIRECTOR
Mr. Wheeler introduced Mr. Malecki and reviewed his prior
experience and education.
APPROVAL OF MINUTES - APRIL 21, 1988
Mrs.Bond-Nelson moved that the minutes be accepted as circulated.
Mrs. Dudley seconded the motion.
TREASURER'S REPORT
Mrs. Shafer read the amounts in the savings and certificate
accounts. There were no corrections.
LIBRARIAN'S REPORT
Mrs. Harmon distributed copies of her monthly reports since the
last meeting. She commented on the increase in first time
Library users, and noted the last 3 months had almost as much as
the first 9 months. She said they'd registered 1,155 new patrons
since they opened the new Library. She noted the children's
services increased from 12% to 24% in the new building.
Mrs. Haughwout arrived at the meeting at this time, 1:40 P.M.
PLANS REGARDING BANK ACCOUNT
Mrs. Rice explained that if the money were deposited with the
County, the interest each year would go to the branch, or they
could deposit it to the Friends or an association to benefit the
Library. She stated that she'd discussed this with the Librarian
and the Librarian endorses an endowment with interest income each
year allocated to Edgewater is what she preferred. Mrs. Bond-
Nelson asked if the $1,000 gift was just for books. Mrs. Harmon
explained it was a will with no stipulation but to be spent for
Edgewater Library at the Librarian's discretion. Mra. Bond-Nelson
asked if that would be included and Mrs. Shafer suggested they
turn it over to Mrs. Harmon and let her purchase whatever she wants.
Mrs. Harmon pointed out they'll receive interest on this money
if they turn it over to the endowment, but they need to close out
these accounts. Mrs. Bond-Nelson asked if she could withdraw money
at any time or just the interest. Mr. Wheeler replied only the
interest. There was lengthy discussion about the maturity date
of the certificate of deposit and penalty for withdrawal. Mrs.
Bond-Nelson moved that the money in the savings account be paid
over to the County endowment fund and the certificate of deposit
be also paid in as soon as possible when it matures in March or
as it can be transferred to the County and assigned to them.
Mrs. Dudley seconded the motion.
,
...
....
...",
EXPIRATION OF TWO BOARD MEMBERS' TERMS
Mrs. Rice explained that Mrs. Bond-Nelson' sand Mrs. Haughwout's
terms expire in January and both have submitted applications for
reappointment to the Screening Committee. She suggested the next
Board meeting be late in January after the members terms are
determined.
REVISION OF BY-LAWS
Mrs. Rice suggested that each Board member review their copy of
the By-Laws and advise her of any changes and then she'll meet
with the recording secretary in order to get this done as soon
as possible as it's an important goal for the new year. She
suggested input from Mr. Wheeler and Mr. Malecki if they had any
recommendations.
MISCELLANEOUS
Mr. Wheeler pointed out that the County's pledged amount has now
been spent to furnish and equip the Library. Mr. Malecki reviewed
the list of items they'd ordered, including two new typewriters,
security system, AT&T Merlin system with intercom and transfer,
additional book drop, secretarial chairs and tables, and projection
TV, for a total of $48,306. Mr. Wheeler suggested they start
planning for the budget for next year.
Mr. Malecki stated they're building the computer room at City
Island and automation of the Library system is continuing.
Mrs.Bond-Nelson asked about the security system and Mr. Malecki
explained that every exit door will have a sensor, and it dials
an 800 number and they telephone the Police if it goes off.
Mrs. Garthwaite asked if that's also for fire and Mr. Wheeler
replied yes.
Mrs. Rice stated they'll be notified to have a financial disclosure
statement filled in, the same as last year. Mr. Wheeler stated
he'll check with Mrs. Odham about it because other Boards will
be getting these also.
Mrs. Garthwaite asked if the County will be furnishing anything
else besides what was listed by Mr. Malecki and Mr. Wheeler
replied not to his knowledge. There was discussion about the
funds allotted and spent. Mr. Wheeler noted that Gayle Harmon
can get items under $200, but the County feels the Library's
equipped when they get the items Mr. Malecki listed.
GOALS AND OBJECTIVES OF BOARD FOR 1989
Mrs. Rice stated their most important goals are to take care of the
money and amending the By-Laws.
Mrs. Rice stated that the City gives advisory boards a certain
amount of money for members to go to seminars and they need to
include it in January. Mrs. Harmon asked that budget requests
be given to her.
ADJOURN
Mrs. Dudley moved they adjourn. Mrs. Bond-Nelson seconded the
motion. Meeting was adjourned at 2:10 P.M.
Minutes submitted by:
Lura Sue Koser
Recording Secretary
-2- Library Board Meeting Minutes
November 30, 1988
~\J'i(\3S QlCOuY)+ "5to.*J'V)enf G"'- -H-o...ch::-d +0
Or'l SI (jell fYI', VlU.+-eS