09-03-2014 - Special City of Edgewater N. Riverside Drive
� � ~ Y Ed g Edgewater, FL 32132
11)GEWATER, Special Meeting Agenda
General Employee Pension Board
Wednesday,September 3,2014 10:30 AM City Hall Council Chambers
104 N. Riverside Drive
Edgewater, FL 32132
Special Meeting
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
4. NEW BUSINESS
a. Proposed Ordinance amending the General Employees' Pension Plan
for Board discussion.
Attachments: Proposed Ordinance
5. ADJOURN
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record
In accordance with the Americans with Disabilities Act,persons needing assistance to participate in
any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater,
Florida, telephone number 386-424-2400 x 1101, S days prior to the meeting date.If you are hearing
or voice impaired, contact the relay operator at 1-800-955-8771
City of Edgewater Page 1 Printed on 812612014
104 N. Riverside Drive
City of Edgewater Edgewater, FL 32132
EDGE4VATER
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Legislation Text
File M 2014-0-53, Version: 1
AGENDA ITEM
SUBJECT:
Proposed Ordinance amending the General Employees' Pension Plan for Board discussion.
DEPARTMENT: General Employees'Pension Board
SUMMARY: Proposed ordinance based on the Operating Rules & Procedures document.
BUDGETED ITEM: ❑ Yes ❑ No X❑ Not Applicable
BUDGET AMENDMENT REQUIRED: ❑ Yes ❑ No X❑ Not Applicable
RECOMMENDED ACTION: Review proposed Ordinance and make recommendation to go before Ciry
Council for first reading.
City of Edgewater Page 1 of 1 Printed on 8/26/2014
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDGEWATER
AMENDING THE CITY OF EDGEWATER GENERAL
EMPLOYEES' RETIREMENT PLAN BY AMENDING
SECTION 13-40, BOARD OF TRUSTEES FOR GENERAL
EMPLOYEES PENSION TRUST FUND; PROVIDING FOR
CODIFICATION; PROVIDING FOR SEVERABILITY OF
PROVISIONS; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EDGEWATER,
FLORIDA;
SECTION 1: That the City of Edgewater General Employees' Retirement Plan, is hereby
amended by amending Section 13-40, Board of trustees for general employees pension trust fund,
to read as follows:
Sec. 13-40. Board of trustees for general employees pension trust fund.
(a) Created. There is hereby created the board of trustees for the general employees
pension trust fund. The board of trustees shall be solely responsible for administering the trust fund.
The board shall not receive any compensation in this capacity. The board shall be a legal entity with
the powers and responsibility enumerated herein and as may be amended from time to time by the
city council.
(f) The city manager shall members to the board. (3ne mill be -a
department ditecto, and one vvit, be 2t represe.n.tative from the firtance
(2) E)nc nicti+er shall be a council men+er and selected by a majority v ote of the
city,eonfleih
(3) One member shall be a r ofthe PEA and selected by,a majority,
vote of the barganting ani-t:
-vote of the bargairting tmit-.
(5) The city,martager shall rnembers that are employed by,the city
ee shall soorter leave the employment of the city. A vacancy,shall be filled irt the same
manner as an original for the rentainder of the expired term. An appoilitce may be
appointed and reappoil.L...
may select from their nictirbers a vice Chairman by a majority vote of the nictirbers. The city Her
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Shall assign a staff nictirber to serve as tile board secretary. The secretarY of the board shall keep a
complete mirmte book of the actiorts. Proceedings or hearings of the board, all correspondertee;
docaments and records shall be pablic records subject to tit rements and exempt!Ons
other pttblic records of the city.
the months of Nfay and November. The hottr and place of each meeting may be detem-fined by the
members ofthe board.Special meetings mfty be held at the reqnest ofthe chairmart,providing proper
blven. The secretary shall provide notices of all meetings to all mem-bers of the board and
to all city departments f6r posting. Nieetings shall be held irt accordance with the "Sttrtshirte hWVIV—"
Its. Roberts Rales of(3rder shall govern the parliamentary procedure of tile board.
be as f6llows-.-
(1) eall to order.
(3) Approval of 11.1.irmtes.
(4) Old bttsirtess.
(5) eomffmnieatiomreports.
(6) New bttsiness-.
(8) Adjottrrtmertt-.
pension board shall be Itid evaluate the pension retirentent'fund and recommendation
pertsiort bertefit chartges to the city conneil. The board shall re-view, disenss and decide nport
investment Options for tile geticral employces pension ffinds and direct the city's agent of record
accordingly. The board shall re-view and disenss -nent ofbertefits and recommend stte
-nts to tile city council for approval-40
(b) Membership. The board of trustees shall consist of five members appointed as
follows:
(1) Two of whom, unless otherwise prohibited by law, must be legal residents
of the municipality and must be appointed by the governing body of the
municipality.
(2) Two of whom are current or retired members of the plan who are currently
employed by the City who are elected by a majority of current and retired
members who are currently employed by the City.
(3) The fifth member shall be chosen by a majority of the previous four members
as provided herein, and such person's name shall be submitted to the
governing body of the municipality.Upon receipt of the fifth person's name,
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the governing body of the municipality shall, as a ministerial duty, appoint
such person to the board of trustees. The fifth member shall have the same
rights as each of the other four members, shall serve as trustee for a period of
3 years, and may succeed himself or herself in office. Initial terms shall be
staggered as determined by the board of trustees.
(4) If the majority of the members of the plan fails to elect a member as a
Trustee,the city manager shall appoint either a resident or an employee that
is a resident of the city.
(5) Two un-excused absences, as determined by the Board, within a twelve
�u...� month period shall be deemed resignation.
(c) Term. Appointment or election to the board of trustees shall be for a term of three
years, unless a trustee shall sooner leaves office. A vacancy shall be filled in the same manner as
originally seated for the remainder of the expired term. Trustees may succeed themselves in office.
(d) Offs cers. The board shall select from their members a chairman,vice chairman and
a secretary by ajority vote of the trustees annually. The secretary of the board shall keep a
complete minute book of the actions. Proceedings or hearings of the board, all correspondence,
documents and records shall be public records subject to the same requirements and exemptions as
other public records of he,city.
(e) Meeting. Regular meetings shall be held at least quarterly. The hour and place of
each meeting may be determined by the members of the board. Special meetings may be held at the
request of the chairman,providing proper notice is given. The secretary shall provide notices of all
meetings to all members of the board and to all city departments for posting. Meetings shall be held
in accordance with the "Sunshine Law" requirements. Roberts Rules of Order shall govern the
parliamentary procedure of the board.
(f) Quorum. A quorum shall consist of three(3)members present at the meeting. Three
votes shall be required to take action.
(g) Order of business. The order of business at all regular meetings of the board shall
be as follows: u
(1) Call to order.
(2) Roll call. .
(3) Public comment.
(4) Approval of minutes.
(5) Old business.
(6) Communication/reports.
(7) New business.
(8) Adjournment.
(h) Powers of board of trustees. The authority of the general employees'pension board
shall be to administer, monitor and evaluate the pension fund. The board shall review, discuss and
decide upon investment options for the general employees pension funds. The board shall review
and discuss any improvement of benefits and recommend such improvements to the city council for
approval.
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SECTION 2:All Ordinances or parts of Ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 3: That this Ordinance shall become effective upon its adoption.
INTRODUCED AND PASSED by the City Council of the City of Edgewater, Florida, in
regular meeting this day of , 2014.
Michael L. Thomas, Mayor
ATTEST:
Bonnie Wenzel, City Clerk
APPROVED AS TO FORM AND CORRECTNESS:
Aaron Wolfe, City Attorney
PASSED on second and final reading in a regular meeting this day of ,
2014.
Michael L. Thomas, Mayor
ATTEST:
Bonnie Wenzel, City Clerk
ksh/dm/edge/gen/08-21-14.ord
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