01-03-1990
W'
..""",
CITY OF EDGEWATER
LIBRARY BOARD
JANUARY 3, 1990
MINUTES
CALL TO ORDER
Chairman Mary Rice called the meeting to order at 1:30 pm in the
Edgewater Library.
ROLL CALL
Present were: Mary Rice, Jean Haughwout, Lauretta Shafer, Jan
Dudley, and Lilian Bond-Nelson. Also present were: Gayle Harmon,
Librarian; and Jim Wheeler, Volusia County Library Director.
APPROVAL OF MINUTES
April 12, 1989 - Mrs. Rice stated there are two sets of minutes but
they didn't have the usual quarterly meetings. Mrs. Bond-Nelson
read the minutes of April 12th since Mrs. Shafer had not had an
opportunity to get her packet from the post office. Mrs. Bond-
Nelson moved they be accepted as read. Mrs. Shafer seconded the
motion. Minutes were approved as written.
November 1, 1989 - Mrs. Haughwout moved the minutes of November 1
be accepted as presented. Mrs. Harmon requested a correction on
the first paragraph under "Report of the Librarian" to read "video
cassettes" rather than "recordings". The change was made by the
recording secretary. Mrs. Bond-Nelson seconded the motion.
Minutes were approved with the correction.
REPORT OF THE LIBRARIAN
Mrs. Harmon noted the current report wasn't ready yet but the month
of December shows more than 1,000 over last year which indicates
they're continuing to grow. There was brief discussion regarding
the reasons for the growth. Mrs. Harmon distributed her October
and November reports. She noted the November report shows gifts
of $5,992 which was from the Friends to the County to pay for their
computer equipment. There was discussion regarding the comparison
of our Library to others in the County.
Mrs. Harmon noted the video cassettes will be reflected in the
February report when they're put out for circulation. She pointed
out they purchased 50 video cassettes with assistance from Front
Row Video at their cost.
COMMUNICATIONS
Florida Commission on Ethics re: financial disclosures for Librarv
Board members - Mrs. Rice read the December 19, 1989, letter from
the Commission on Ethics to City Clerk Susan Wadsworth advising
the Library Board members are exempt from the provisions of the
financial disclosure law.
Relocation of Librarv Administrative offices to Indian Lake Road _
Mrs. Rice reviewed prior action taken regarding a choice of
locations for the administrative offices with a lengthy questionn-
aire. Mr. Wheeler pointed out Indian Lake Road off Rt. 92 is 12
miles from Daytona Beach and 12 miles from Deland, between the
Sheriff's recently built communication center and the County
garage. He said recommendation of Dana Smith as architect will
be on consent agenda for County Council's approval. He suggested
the Board members call Mr. Henderson and Mr. Schleicher to
endorse Dana Smith. He reviewed the time table for the facility
and thanked the boards for their help as County Councilmembers
received calls from Board members and the Friends. Mrs. Bond-
Nelson asked if this would be within a year and Mr. Wheeler replied
yes. Mrs. Rice asked if it would be just administrative and
technical. Mr. Wheeler replied it will be book processing also.
~
..."
Mr. Wheeler reviewed changes in responsibilities due to staff
reorganization. Mrs. Bond-Nelson asked if the changes will wait
for the new building or be done now. Mr. Wheeler replied changes
will be made effective January 16 and Council votes on January 18
on the Cody plan that calls for upgrading some employees. He
pointed out they have 135 employees and 111 are recommended for
upgrade with money reserved. He noted as many part time people as
possible will go full time to help with staffing problems.
White House Conference on Librarv and Information Services - Mr.
Wheeler noted Lois Brickley was appointed as one of the members of
the State-Wide Planning Committee. He said in February they'll
have a Friends and Trustees meeting which will take up State-wide
library concerns. Mrs. Rice suggested as many libraries as
possible should participate. Mr. Wheeler pointed out the logo is
a book and a computer. Mrs. Rice noted the first meeting of the
entire State will be in December and the White House Conference
will be in 1991 in Washington.
UNFINISHED BUSINESS
None
NEW BUSINESS
Expiration of term for Librarv Board Chairman Marv Rice on Januarv
19, 1990 - Mrs. Bond-Nelson moved the Board recommend Mary Rice for
reappointment to the Board for another three-year term. :t-1rs.
Shafer seconded the motion. Motion unanimously carried.
Election of new officers - Mrs. Haughwout moved to reappoint Mary
Rice for Chairman. Mrs. Dudley seconded the motion.
Mrs. Bond-Nelson nominated Jean Haughwout for Vice Chairman. Mrs.
Shafer seconded the motion.
Mrs. Dudley nominated Lilian Bond-Nelson for Secretary. Mrs.
Haughwout seconded the motion.
Nominations unanimously carried.
Amended Bv-Laws to chanqe date for election of officers - Mrs.
Haughwout moved they accept the amended By-Laws. Mrs. Bond-Nelson
seconded the motion. Motion unanimously carried. The by-laws were
signed and attested and presented for Council approval.
MISCELLANEOUS
There was discussion regarding setting a date for the book sale and
it was decided Mrs. Rice would talk with the Friends and suggested
a possible week-end could be February 9 and 10.
First Ladv Barbara Bush's appointment as Honorarv Chair of Friends
of the Librarv - Mrs. Rice stated the technical bulletin has
Barbara Bush as Honorary Chairman of Friends of the Library, and
she's been involved in adult literacy programs for some time. She
added that the Florida First Lady is Honorary Chairman of the
Florida Governor's Conference.
Mr. Wheeler stated Gene Allison has typed up the announcement on
Library Day in Tallahassee and it will be April 17-18 at the same
price as last year.
Mr. Wheeler stated they're asking for State Aid to equal 25 cents
for each local dollar. He said they got it to 12 cents this coming
year the Governor and Secretary of State are looking at 15 cents.
He noted our share would jump from $477,000 to over $700,000 so the
legislators need to be convinced to fund it.
2
Library Board Meeting
January 3, 1990
..
...".,
Mrs. Rice asked if legislators should be thanked by mail. Mr.
Wheeler replied yes, because it raised from $275,000 to $477,000,
so the next step is to $700,000. Mrs. Rice noted they hand
delivered those last year and will try to do the same again. Mr.
Wheeler asked for the usual turn out to go. Mrs. Haughwout asked
if it has to go to Council. Mrs. Harmon replied it's in her budget
and she'll just ask those funds be released.
Mrs. Rice said some will need to go to the White House Conference.
Mr. Wheeler noted they have the Friends and Trustees Workshop in
February and palatka would be the closest.
ADJOURNMENT
Mrs. Haughwout moved they adjourn. Mrs. Dudley seconded the
motion. Meeting was adjourned at 2:20 p.m.
Minutes submitted by:
Lura Sue Koser,
Recording Secretary
3
Library Board Meeting
January 3, 1990