02-02-1994
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CITY OF EDGEWATER LIBRARY BOARD
FEBRUARY 2, 1994
MINUTES
CALL TO ORDER
Chairman Jean Haughwout called the meeting to order at 1:00 p.m. at the Edgewater Public
Library.
ROLL CALL
Members present were: Mary Rice, Lilian Bond-Nelson, Jean Haughwout, Jan Dudley and
Lauretta Shafer. Also present were: Gayle Harmon, Librarian; Michael Knievel, County
Library Director; and Alice Haldeman, Southeast Regional Librarian.
APPROVAL OF THE MINUTES
January 5. 1994 - Ms. Bond-Nelson moved they be approved as presented. Mrs. Shafer
seconded the motion. Minutes were approved as submitted.
REPORT OF THE LIBRARIAN
Mrs. Harmon presented her reports to the members, noting they continued to grow except
in children's services and they haven't had a children's specialist since October. Mrs.
Harmon briefly reviewed the statistics and stated Ruth McCormick is expected to come as
a children's specialist the last of February or first of March and Ollie Wright will be
replaced with Ann Potter, who will be part time and primarily under Marilou in
circulation. Mrs. Haldeman pointed out Ms. Potter will have a 28 hour week and Ollie
had 17-1/2.
COMMUNICATIONS
Mrs. Haughwout stated she attended the reception for Mr. Knievel last Friday evening and
it was very enjoyable and they're pleased to have him on board.
Mrs. Haughwout stated she and Mary Rice attended the meeting on the 24th in New Smyrna
Beach and it was very informative and she'll review it later.
Mrs. Haughwout stated Jan Dudley and Lauretta Shafer were re-appointed to 3-year terms
by Counci 1.
UNFINISHED BUSINESS
There was no unfinished business brought up at this time.
NEW BUSINESS
Mrs. Haughwout stated at the meeting on the 24th Phil Giorno recommended they form a
task force to discuss the regional library issue and it's to be done in the next 60
days. She noted she signed up to serve but she doesn't know how they'll be selected.
She suggested any other members can sign up also by sending a letter to Mr. Knievel.
Mr. Knievel explained he has a list of volunteers and they're processing that list now.
Mrs. Haldeman noted the Council will try to get a balance from all the area to have
equal representation. Mr. Knievel stated it will be about 15 people.
Library Day in Tallahassee on March 1st and 2nd
Mrs. Haughwout read the information on the activities, noting the 2nd is the most
important day. There was discussion regarding how arrangements had been made in the
past by Mr. Allison. Mr. Knievel advised he'll try to get information out in the next
two days.
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NEW BUSINESS (Continued)
Florida Librarv Association Annual Conference in Orlando May 10-13
Mrs. Haughwout read the information on the Conference for May 13th and noted they should
get more information on this later. . She stated she'll try to go to that.
Plans for Volunteer Appreciation Luncheon - date, menu, etc.
The members discussed the menu used last year and it was the consensus to have the same
this year. Mrs. Harmon noted there are 38 volunteers and they plan for 50 to include
board members, staff, and guests. The date was set for Tuesday, April 19, at 12:30 p.m.
Increasinq Board Membership to Seven
Mrs. Haughwout stated this was suggested and she asked for input.
pointed out the by-laws would have to be changed. Mrs. Dudley moved
Mrs. Rice seconded the motion. Motion CARRIED unanimously.
Ms. Bond-Ne 1 son
to increase to 7.
Election of Officers
Ms. Bond-Nelson moved that Jean Haughwout be elected Chairman and Mary Rice be Vice
Chairman. Mrs. Dudley stated the rest would remain the same and she seconded the
motion. Motion CARRIED unanimously.
MISCELLANEOUS
There were no items brought up under miscellaneous.
REPORT OF REGIONAL LIBRARIAN
Mrs. Haldeman deferred her comments until Mr. Knievel could speak.
Mr. Knievel thanked the Board for inviting him to this meeting and for attending the
reception.
Mr. Knievel stated feedback from the brainstorming meeting in New Smyrna Beach was very
good and formation of a task force makes people more comfortable. He pointed out the
deadlines were self-imposed and now they'll take time to work on it. He noted he
doesn't have a history on the way things work and cannot make decisions now and will
appreciate their patience while he learns and will try to communicate in advance when
he's ready to make a decision.
Mr. Knievel stated he's meeting Monday with the Assistant County Manager and a County
Library Board representative and they'll discuss boards, Friends, the press, and
personnel and buildings, and will include long range plans. He noted in 1987 there were
long range plans set and they may want to reconsider some of the items because there
was no analysis or research done. He said they need to re-examine the long range plan
for the system and decide if they want to go into a new planning cycle. Mrs. Haughwout
asked if the master plan will be done in-house. Mr. Knievel explained the County's
history of hiring outside consultants because of the need to get an objective outside
expert to recommend improvements and changes and to reduce the political fracturing of
a community, and from local to County governments. He added if that's true, then it
will probably be recommended again. He explained his past experience working with teams
on long range planning without outside consultants. Mrs. Haughwout suggested since he's
new to the commun ity, there may not be a need to hire an outs ide consu ltant. Mr.
Knievel said his recommendation will probably be what she suggested but this will be a
blended decision making process. He pointed out if they hire an outside consultant with
this complex issue, it would be money well spent.
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February 2, 1994
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REPORT OF REGIONAL LIBRARIAN (Continued)
Mrs. Haldeman announced Edgewater will host the local story telling festival on March
19th. She explained the children learn a story and present their story telling skills
and suggested anyone attend that can. Mrs. Harmon stated it1s in the morning and runs
until 1:00. Mrs. Haldeman said it's sponsored by the Volusia County Children's Library
Services and Volusia Association of Media Educators.
Mrs. Haldeman stated shelll have information from the 24th meeting and when the
committee is formed, shel 11 give the names of the representatives to Gayle Harmon. Mr.
Knievel thanked Mrs. Haldeman for her word processing of the information for the 24th.
Mrs. Haldeman stated that at the last Edgewater Friends meeting Les Mason suggested the
City install a foot bridge across the gully to get from the community to the North to
the Library. She suggested the Library Board may want to recommend it to the City.
Mrs. Harmon agreed it's advisable, noting the children are walking the pipes there. Mr.
Knievel pointed out it's a safety issue besides the convenience. Mrs. Haughwout
suggested they recommend it now.
Mrs. Haughwout asked about the expanded park i ng. Mr. Kn i eve 1 sa i d if there I s an
opportunity to improving the parking issue locally, he would encourage them to pursue
it. Mrs. Haughwout explained there's concern there may be changes made because of the
regional library. Mrs. Dudley suggested if they eliminate the bushes and lawn, they
could expand the parking. Mrs. Harmon noted they need on-site retention. Mr. Knievel
suggested they look at other alternatives for parking, such as with private owners and
keep exploring that. Mrs. Haughwout agreed they could research it to see what else
could be done. Mr. Knievel reviewed an incident with the roof on the Port Orange
Regional Library where the City agreed they'd consider paying for the difference.
Mrs. Harmon explained the County Engineer looked at this and sheld received a low cost
alternative of using shell.
Mrs. Dudley moved they bring to the attention of Council the bridge and parking. Mrs.
Shafer seconded the motion. Motion CARRIED unanimously.
ADJOURNMENT
Mrs. Dudley moved to adjourn. Mrs. Shafer seconded the motion. Meeting was adjourned
at 2:00 p.m.
Minutes submitted by:
Lura Sue Koser,
Recording Secretary
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Library Board Minutes
February 2, 1994