10-05-1994
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CITY OF EDGEWATER LIBRARY BOARD
OCTOBER 5, 1994 MEETING
~ MINUTES
CALL TO ORDER
Chairman Jean Haughwout called the meeting to order at 3:30 p.m. in
the Edgewater Library.
ROLL CALL
Present were members: Jan Dudley, Fran Byrne, Lauretta Shafer,
Mary Rice, Sue ShawL and Jean Haughwout. Lilian Bond-Nelson was
excused. Also pres~t was Gayle Harmon, Librarian.
Chairman Haughwout welcomed Sue Shaw to her first meeting as the
Board's new member. Ms. Shaw is the Media Specialist at the High
School.
APPROVAL OF THE MINUTES
February 2. 1994. reqular meeting and April 19. 1994. special
meeting - Fran Byrne moved to approve. Mary Rice seconded the
motion. Motion carried and minutes were approved as written.
REPORT OF THE LIBRARIAN
Gayle Harmon distributed her statistical reports for the months
since the last meeting and briefly reported on the changed figures
and overall pattern. She pointed out they used less volunteers but
those volunteers put in more hours. She noted there are about 45
volunteers on the list now. There was discussion about the
children's programs, the resignation of Fran Ashton, who went to an ~
elementary school, and the addition of Ruth McCorrr@ck. Mrs. Harmon
noted there are 6 on staff now, and there should be 7. She invited
everyone to see the decorations in the children's section.
COMMUNICATIONS
Southeast Task Team's reconnnendation for site for proposed new
reaional library - Chairman Haughwout explained the Task Team came
up with the Live Oak site for several reasons. Mrs. Harmon stated
the boards need to send a letter to Mike Knievel to endorse this
plan and he will pass it on to the County Library Board and then
that Board will consider it and decide whether they want to
recommend it to the County Council to pursue this site. Mrs. Byrne
asked if there should be a separate letter from the Friends of the
Library and Mrs. Harmon replied yes, and noted that Alice Haldeman
requested the boards to endorse. Board members concurred with the
site location.
Chairman Haughwout stated she received a letter from the County
Council for the Port Orange Regional Library ground breaking on
October 25th at 9 a.m. across from the Port Orange City Hall. She
advised she will be driving and if someone wants to ride with her,
they can call. Mrs. Byrne noted she received an invitation for the
Friends also.
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UNFINISHED BUSINESS
There was no unfinished business brought up at this time.
NEW BUSINESS
Revised By-Laws to reflect 3:30 p.m. as new meetina time
Jan Dudley moved to approve the new time for 3:30 p.m. Lauretta
Shafer seconded the motion. Motion carried.
Ex~iration of terms for Jean Hauahwout and Lilian Bond-Nelson
Jan Dudley moved they consider the reappointment of Jean Haughwout
and Lilian Bond-Nelson for another term. Mary Rice seconded the
motion. Motion carried.
MISCELLANEOUS
Chairman Haughwout distributed copies of a newspaper article that
was given to her by Historian Jo Anne Sikes, regarding the history
of the library.
Chairman Haughwout spoke about more active representation on the
County Library Board. There was discussion about the pending
proposed increase in membership on that Board.
Chairman Haughwout stated she paid the dues to the Florida Library
Association but has not received a bill yet for WHICH.
Chairman Haughwout distributed copies of former "Florida Library"
issues for members to read and comment.
Chairman Haughwout stated this will be the last meeting for this
year unless they need a special meeting. She suggested January 4th
for the next meeting and no objection was expressed.
Chairman Haughwout briefly reviewed for Sue Shaw the various Board
functions and responsibilities.
Chairman Haughwout suggested they attend the County Council meeting
when the Regional Library issue is brought up.
Fran Byrne noted the New Smyrna Beach Commission is going to hear
the recommendation on the Live Oak site, and asked if Edgewater has
to have City Council approval. It was agreed that since our Board
is advisory to the City Council, the recommendation for the site
should come from the City Council to the County Council and that
the request for endorsement would be on the City Council's agenda.
ADJOURNMENT
Jan Dudley moved to adjourn. Fran Byrne seconded the motion.
Meeting was adjourned at 4:16 p.m.
Submitted by:
Lura Sue Koser
Recording Secretary
Library Board Meeting Minutes
-2- October 5, 1994