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01-04-1995 '-' "WI' CITY OF EDGEWATER LIBRARY BOARD JANUARY 4, 1995 MEETING MINUTES Call to Order Chairman Jean Haughwout called the meeting to order at 3:30 p.m. in the Edgewater Library. Roll Call Present were members: Jean Haughwout, Fran Byrne, Lauretta Shafer, Mary Rice, Sue Shaw, and Lilian Bond-Nelson. Jan Dudley was absent. Also present was Gayle Harmon, Librarian. A~proval of the Minutes October 5. 1994. regular meetina Mrs. Harmon stated that the name "McCormick" should be "McCormack". Ms. Bond-Nelson moved they be accepted as presented with the correction. Mrs. Byrne seconded the motion. Motion carried. Re~ort of the Librarian Mrs. Harmon explained she doesn't have the statistical report because they're being done quarterly now and will prepare it when the County information is received. Mrs. Harmon noted they have a new employee who has a lot of computer and office skills. Mrs. Harmon commented on the decorating of the children's room and the artists' display in the hallway. Mrs. Harmon stated a color printer for the office computer was received from an anonymous donor. She said they don't plan to put it in the public area at this time as it's very slow and color cartridges are expensive. Mrs. Harmon stated they have a book display house in the children's section and the Friends provided funds and the County provided labor for displays of books and other articles. Mrs. Harmon stated she's had problems with larger building repairs and maintenance, such as with the roof leak. She read a memo from the City Manager that explained the building repairs fall under the responsibili ty of the Public Works Department and grounds and sprinklers fall under Parks and Recreation Department. Mrs. Haughwout suggested they make another request in writing with copies to the City Manager, and not to wait too long before following up again. Mrs. Harmon stated the Friends Book Sale is the 13th and 14th. -- ..,., ReDort of the Librarian (Continued) Mrs. Harmon stated she's had a problem with children riding their bikes at the retention pond in front and has asked the City Clerk to arrange to have a sign placed there warning that this is a prohibited activity. Mrs. Rice commented on the nice look of the flyer for the Book Sale. Communications There were no communications brought up at this meeting. Unfinished Business There was no unfinished business brought up at this meeting. New Business Confirmation of Fran Byrne as representative to Darticipate in Volusia County Library Board meetings and namina of an alternate Mrs. Shafer moved to appoint Fran as our representative. Mrs. Rice seconded the motion. Motion carried. Mrs. Byrne commented on the December 1st meeting she attended when they discussed community libraries and raising money. She also noted her discussions with Mike Knievel regarding how our full service library fits into the picture. Mrs. Harmon explained the distinction between community libraries and full service libraries. She noted that when the new regional library is constructed, if it's constructed in Edgewater, Edgewater would be absorbed into it, and if constructed in New Smyrna Beach, it would be the same si tuation. Mrs. Haughwout stated the Live Oak site was approved by the City Council unanimously. Mrs. Harmon noted the site was the old Junior High School in New Smyrna Beach but the Recreation people said they thought it was for recreation. She said they're trying to set a meeting with Frank Roberts of New Smyrna Beach to see if they'd be willing to make an arrangement so the library could be built there, and if New Smyrna Beach agrees, then it could go on to the County Council. Mrs. Haughwout commented on the playing fields for the children at New Smyrna Beach. Mrs. Haughwout asked for an alternate for the County Library Board meetings. Mrs. Byrne stated they meet at 2:00 p.m. on January 13, April 13, July 14, and October 13 at the Library Operations Center on Indian Lake Road in Daytona Beach. It was decided not to name an alternate at this time since Fran is usually able to attend. -2- Library Board Meeting Minutes January 4, 1995 ~ ..." Appoint deleaate to Library Day in Tallahassee in February. (Note: Should have been March) 1995 Mrs. Haughwout stated she will not be able to attend Library Day March 21-22. It was the consensus that Mary Rice will attend. Mrs. Byrne stated she'll probably go with the Friends. Miscellaneous Mrs. Haughwout stated she went to the Port Orange Regional Library ground breaking with Mary Rice on October 25th. Mrs. Harmon stated Alice Haldeman commented to her on participation with the County Board and that our Board members are welcome to go at any time. She said Ms. Haldeman also commented on a resolution from the County Board that stressed money to go to community libraries, but she reminded them encouragement of spending on small community libraries spreads the money that much thinner. She'd said if money went to DeBary or Oak Hill, there would be that much less coming to regional and full service libraries so they need to give some thought on how much they want to encourage it. There was discussion about how the money is distributed. Mrs. Harmon stated Alice Haldeman looked over the By-Laws and noticed the words "Board of Trustees" and she doesn' t feel the wording is appropriate. It was agreed this Board is advisory and that the City Attorney will be asked to review the language, and perhaps have the resolution establishing the Board amended. Mrs. Haughwout stated she had copies made of an excerpt of the Florida Libraries magazine about "Is Anybody Home" that she feels has a lot of merit. Ms. Shaw stated she has brought the Florida Libraries publications back if anyone wants to read them. She asked about censorship policies and Mrs. Harmon reviewed the Library's policy. Mrs. Haughwout stated the two vacancies on the Library Board (Lilian Bond-Nelson and Jean Haughwout) are on the agenda for the City Council meeting Monday night. It was agreed the next meeting will be held Wednesday, February 8th, at 3:30 p.m. at the Library. Mrs. Haughwout suggested they be thinking about the volunteer luncheon and whether they want to do something different. Ad 1 ournment Mrs. Rice moved to adjourn. Mrs. Shafer seconded the motion. Meeting was adjourned at 4:12 p.m. Submitted by: Lura Sue Koser Recording Secretary Library Board Meeting Minutes -3- January 4, 1995