01-08-1997
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LIBRARY BOARD
OF THE EDGEWATER PUBLIC LIBRARY
JANUARY 8, 1997 MEETING
MINUTES
CALL TO ORDER
Chairman Jean Haughwout called the meeting to order at 3:30 p.m. in the Edgewater Library.
ROLL CALL
Present were members: Jean Haughwout, Fran Byrne, Mary Rice, and Lilian Bond-Nelson. Sue Shaw
arrived at 3:45 p.m. Jan Dudley and Lauretta Shafer were absent. Also present were Gayle Harmon,
Librarian; Mike Knievel, County Library Director; and Sue Koser, recording secretary.
APPROVAL OF THE MINUTES
November 13. 1996 regular meeting
Ms. Bond-Nelson moved the minutes be approved as circulated. Mrs. Rice seconded the motion.
REPORT OF THE LIBRARIAN ~ ~
Librarian Gayle Harmon explained there are no longer/tnonthly reports but the year end report showed ~
145,173 circulations. She pointed out there were 1,225 new patrons registered. ./ c1 \
Mrs. Harmon stated they participated in the Christmas Parade which is good p.r. for the Library. She
said in lieu of staff Christmas gifts, money was pooled and contributed to the Fire Department's Operation
Santa and they also collected food. She noted the box is still there and future collections will be
channeled through Halifax Urban Ministries.
Mrs. Harmon noted they've had 2 or 3 different cleaning people since the last meeting and there's
someone new who seems to be making an effort. She pointed out the carpet has been cleaned since the
last meeting.
COMMUNICATIONS ~
Mrs. Haughwout stated @attended the ground breaking for the Regional Library on December 29. ~
Mrs. Haughwout stated she paid the $20 Florida Library Association dues and has submitted a
reimbursement request from the City. She said WHCLlST will be due in March but she doesn't know the
amount yet.
UNFINISHED BUSINESS
Mrs. Haughwout stated she and Gayle spoke with City Engineer Kyle Fegley regarding the parking lot
expansion and she expressed disappointment with the lack of progress made. She showed a print of the
proposal and noted that Mr. Fegley said they'd get 9 to 10 more parking spaces for about $100,000. here
was discussion about another type of stormwater retention and about using Alamanda for parking. Mr.
Knievel noted that the City had indicated they could construct this project more reasonably than the
$200,000 estimate the County had, but they didn't have the money to tell the City to go ahead until the
County Council's budget process. He noted the budget department advised they'll have to go back to
Council for authorization for a budget adjustment. Mr. Knievel said the City has certain standards
regarding building structures and parking lots and if the City can do it with less cost, then the County would
contract with the City.
Mrs. Haughwout read an excerpt from the City Engineer's monthly report that indicated he expected plans
to be submitted the first of the year. Concern was expressed if the money were not used this fiscal year,
it may be forfeited. Mr. Knievel explained money is collected from taxes and is in the library construction
account. He said it's not likely the money would be used for any other project and if the project is not
completed this year, the money should be carried over.
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UNFINISHED BUSINESS (Continued)
Mr. Knievel stated that Bill Bowden has talked with Kyle Fegley by telephone, and he'll talk with Bill to get
more information. Mrs. Harmon suggested they give Kyle time to talk with Dana Smith, the architect for
the library. Mrs. Haughwout suggested they wait until the end of January and if we don't hear anything,
we'll write a letter to ask the project status. Mrs. Rice so moved. Ms. Bond-Nelson seconded the motion.
Mrs. Haughwout asked that anyone with knowledge look at the situation.
Mr. Knievel stated the ground breaking in New Smyrna Beach was exciting. He noted there is a follow up
meeting with the New Smyrna Beach City Commission this Friday to try to finalize the design improvements
and then they'll issue instructions to the architect to proceed with blueprints, documents and specifications.
He pointed out they've already done some of the permit applications from various agencies. He stated
construction of the regional library should start the middle or end of April and it will take 10 to 11 months
with an opening in February or March of 1998.
Mr. Knievel stated the regional library study group is meeting January 17th as a follow up of the prior
meetings. There was discussion between Mrs. Haughwout and Mr. Knievel regarding the continued
involvement of Dr. Marlowe and actions subsequent to the workshops.
NEW BUSINESS
Review of applications for recommendation to City Council due to expiration of terms for Jan Dudley
and Lauretta Shafer in January and for Sue Shaw and Fran Byrne in March
Mrs. Haughwout noted that Jan Dudley and Lauretta Shafer indicated they did not wish to be reappointed.
She asked Sue Shaw and Fran Byrne if they were interested in serving another term. Both indicated they
would, however, Ms. Shaw indicated Wednesdays are not always a good day for her due to other conflicts
but she could attend, perhaps arriving late. After discussion, it was agreed to change the meetings to
Tuesdays at 3:30 p.m. in the Library.
It was agreed the next meeting will be held Tuesday, March 4th at 3:30 p.m. and the Volunteer Appreci-
ation Luncheon was tentatively set for Tuesday, April 8th, at 12:30 p.m.
Ms. Shaw reviewed the books to be placed in the Library as gifts for Jan and Lauretta,. Mrs. Harmon
noted she will handle the processing of the books and the name plate will be placed on each of the books.
Mrs. Haughwout requested two recommendations to Council. After suggestions from all members, Mrs.
Byrne moved they recommend the City Council appoint Marie Goodrich and Jo Anne Sikes as members
of the Edgewater Library Board. Mrs. Rice seconded the motion.
It was agreed the recommendation to reappoint Sue Shaw and Fran Byrne would go to Council in March
for their consideration.
MISCELLANEOUS
Mr. Knievel stated the Florida Library Association Convention will be in Daytona Bach May 5th through 8th.
He said Library Day will be March 19th in Tallahassee with the reception the evening of March 18th. He
reviewed names of hotels within walking distance. Mrs. Byrne asked if there will be a bus this year. Mr.
Knievel replied they're looking at it and they could use the van and car from the Library Operations Center
if enough people will be going.
ADJOURNMENT
Mr. Bond-Nelson moved to adjourn. Mrs. Rice seconded the motion. Meeting adjourned at 4:46 p.m.
Minutes submitted by:
Lura Sue Koser
Recording Secretary
Library Board Meeting
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January 8, 1997