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10-13-1998 .1 ':~ '-' .."", LIBRARY BOARD EDGEWATER PUBLIC LIBRARY REGULAR MEETING October 13, 1998 3:30 P.M. CALL TO ORDER: Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m., Tuesday, October 13, 1998, in the Edgewater Public Library. ROLLCALL: Members present were Chairwoman Jean Haughwout, Marie Goodrich, Mary Rice, Linda Ladd and Sue Shaw. Also present were Librarian Gayle Harmon; Regional Librarian Russell Long; County Library Representative for District 2 Eva Williams; V olusia County Library Director Mike Knievel (arrived at 3:55 p.m.); Board applicant Elizabeth Donahue; and recording secretary Liz McBride. Jo Anne Sikes was excused. APPROVAL OF MINUTES: The minutes for the regular meeting of March 3, 1998, were presented to the Board for approval. Ms. Goodrich moved to approve the minutes as presented, second by Ms. Rice. Motion CARRIED 5-0. The minutes for the special meeting of April 21, 1998, were presented to the Board for approval. Ms. Shaw moved to approve the minutes as presented, second by Ms. Ladd. Motion CARRIED 5-0. Just for information, Chairwoman Haughwout announced that Mary Rice is the Vice Chairman, Marie Goodrich the Corresponding Secretary, and Liz McBride the Recording Secretary. REPORT OF THE LIBRARIAN: Librarian Gayle Harmon commented on the opening of the new library in New Smyrna Beach and what a wonderful job everyone had done. Ms. Harmon informed the members she had submitted the Board's budget to Council. She said at the first hearing the maintenance portion of the budget was cut from $5,500 to $600. Ms. Harmon said with the help of Chairwoman Haughwout, Karen Rickelman (Finance Director), Jack Corder (Director of Parks & Recreation) and others, and after discussion with the City Manager, managed to get the budget raised to $3,000. Ms. Harmon informed the Board the Friends were going to provide new floor covering for the Library meeting room. She said it was going to be a good grade of vinyl tile which would be easier to clean and hopefully last longer than the carpet.. -- ~ Library Board October 13, 1998 Page -2- Report of the Librarian con't: Ms. Harmon announced that Computer A V Librarian Carol Brooks had transferred to DeLand. She said they were in the process of interviewing for that position. Ms. Harmon mentioned Edgewater has an active local history program and Library Board member Jo Anne Sikes is the city historian. She said Ms. Sikes and the Children's Section Head Ruth McCormick (the "traveling storyteller"), both had parts in the Civil War reenactment the previous week. Ms. Harmon said Ms. Sikes played Esther Hawks and Ruth played Jane Shulden to approximately 2,000 school children. She said she had received wonderful comments on the excellent job they did. COMMUNICATIONS: A. Rumored Closing of the Edgewater Library Chairwoman Haughwout reported she and a few others met with the City Manager about the rumors that the library was going to close and were informed the matter would be brought up at the next Council meeting. She mentioned an article in the newspaper saying the library would remain open. She also referred to a letter from the Mayor confirming the library would not be closing. Regional Librarian Russell Long complemented the Chairwoman on her good handling of the situation. B. Managing the Library's Intemet Access Chairwoman Haughwout felt this needed to be discussed. She said she had discussed this with Ms. Harmon and said the library had Internet access under control. She referred to a newspaper article on the subject, and said it should be up to the parents to monitor Internet access, like television. County Library Representative for District 2 Eva Williams said after an enormous amount of research, a recommendation was made to County Council suggesting no filtering to the adult library. She referred to an incident in DeBerry. Ms. Harmon said there had been no problems that the Edgewater Library had not been able to handle. C. Secretary of State Candidates (chief elected Library Officer) Chairwoman Haughwout said the information in the Board's packet was to help them decide who to vote for. D. Renewal of WHCLIST Membership Chairwoman Haughwout stated the membership had been renewed. She said there had been a question whether the organization was going to continue and asked if anyone had heard anything more. '-' ..""" Library Board October 13, 1998 Page -3- Communications con't: E. Thank You from Sue Koser Chairman Haughwout read a thank you note from Sue Koser, Board Secretary for many years, for the nice card, corsage and gift certificate. UNFINISHED BUSINESS: A. Library Parking Lot Expansion Update 1) Losing parking spots to wider road Chairwoman Haughwout said the parking lot should be finished soon. She said twenty new parking spaces would be added, and nine would be lost when SR 442 is widen. NEW BUSINESS: A. Review Applications - Replacement for Fran Byme Chairwoman Haughwout read a resignation note from Fran Byrne, and asked the Corresponding Secretary to respond to it. The Chairwoman referred to the applications and said she telephoned each applicant to invite them to attend the current Board meeting. She said Catherine Andrews and Joyce Bevel did not respond to her message, Elizabeth Donahue was present, Steve Glassman wanted to be involved in something else and Kathy Clausnitzer indicated she would attend but did not make it. It was explained to Ms. Donahue what would be expected of her as a Board member. She then explained her background to the Board. Ms. Ladd said she would like the Library Board to send a letter of appreciation to the Edgewater Library staff. She said during the time New Smyrna's Library was closed, it was very busy at the Edgewater Library and staff did a wonderful job. Ms. Ladd moved to send a letter of appreciation to the Edgewater Library staff, second by the entire Board. Motion CARRIED 5-0. B. Renewal of Library Lease Agreement Library Services Director Mike Knievel said he spoke to Ken Hooper on the issue of the Library lease. He said they were currently operating under a 1972 lease agreement with the City of Edgewater. Mr. Knievel said, in 1994 a proposal was made for a new lease. He spoke about several issues that Edgewater had with the terms and conditions of the proposed lease. Since some issues ~ -- Library Board October 13, 1998 Page -4- New Business con't: had been resolved, Mr. Knievel felt it would be a good opportunity to request reconsideration of the proposed lease agreement. He said he would schedule an appointment with Mr. Hooper to discuss the terms and conditions of the proposed lease agreement. Mr. Knievel said he would keep the Board informed. He asked the Board to forward to him anything they felt needed to be addressed so he would have it before his meeting with Mr. Hooper. Mr. Knievel briefed the Board on the Internet policy and monitoring issue the County Council will be addressing. He said Ann McFall had asked for supporting documentation, part of Eva Williams's research, to be attached to the agenda request. Mr. Knievel thanked the Board for its support and interest. A. 1) Select nominee for Council approval Chairwoman Haughwout thanked Elizabeth Donahue for her time in attending the meeting, and said she would be informed if selected by Council. The Board reviewed the other applications and discussed the applicants. By unanimous decision, the Board selected Kathy Clausnitzer to be recommend for Council approval to the Library Board. Motion CARRIED 5-0. MISCELLANEOUS: Nothing at this time. ADJOURNMENT: There being no further business to come before the Board, a motion was made and approved to adjourn. The meeting adjourned at 4:40 p.m. Minutes respectfully submitted by: Elizabeth J. McBride Recording Secretary a:\101398.min