01-04-2000
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LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
January 4,2000
3:30 P.M.
CALL TO ORDER:
Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m.,
Tuesday, January 4,2000, in the Edgewater Public Library.
ROLL CALL:
Members present were Chairwoman Jean Haughwout, Marie Goodrich, Mary Rice, Linda Ladd, Sue
Shaw and Jo Anne Sikes. Also present were Librarian Gayle Harmon; Regional Librarian Russell
Long; County Library Representative for District 2 Eva Williams; and recording secretary Liz
McBride. Kathy Clausnitzer was recorded absent.
APPROVAL OF MINUTES:
The minutes for October 5,1999, were presented to the Board for approval. Ms. Rice pointed out,
on page three of the second paragraph under miscellaneous, the words "please" and "officer" should
have been plural. Ms. Goodrich moved to approve the minutes as corrected, second by Ms. Rice.
Motion CARRIED 6-0.
ELECTION OF OFFICERS:
A. Nomination and Election of Chairwoman - Ms. Sikes nominated and elected Jean
Haughwout to continue as Chairwoman, second by Ms. Ladd. Motion CARRIED 6-0.
B. Nomination and Election of Vice Chairwoman - Ms. Sikes nominated and elected Mary
Rice to continue as Vice Chairwoman, second by Ms. Goodrich. Motion CARRIED 6-0.
C. Nomination and Election of Corresponding Secretary - Ms. Rice nominated and elected
Ms. Goodrich to continue as Corresponding Secretary, second by Ms. Sikes. Motion CARRIED 6-0.
REPORT OF THE LIBRARIAN:
Librarian Gayle Harmon distributed circulation statistics for the last three years of the entire library
system for October and November.
Ms. Harmon felt the Board would be interested in knowing V olusia County Library Services
Director Mike Knievel worked for a day at the Edgewater Library Branch. She said the Library won
him for a day through a fund raising event sponsored by the United Way. Ms. Harmon said he
helped with the children's program, did some data entry, worked the circulation desk and fielded
some questions from customers. She felt he had fun, and the staff enjoyed having him for the day.
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Library Board Minutes
January 4, 2000
Page 2-
Report of the Librarian Cont:
Ms. Harmon said the County had been very responsive since they took over the building October
1999, and the staff was very happy with the workers. She hoped to get some carpeting and painting
done in the spring.
Ms. Harmon distributed a flier listing events sponsored by the New Smyrna Beach Library. Regional
Librarian Russell Long mentioned two additions which would be included in a reprinting.
Ms. Harmon said they (staff) were excited about the Gates Grant. She said Melanie West had been
in Seattle for training and the library was beginning to receivefi the equipment. Mr. Long said two
computers granted to the Edgewater library were going to be borrowed by the New Smyrna Beach
library where the training would be conducted for the library system.
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Ms. Ladd asked Ms. Harmon if the dumpster was part of the County takeover and would be staying
in its current location. Ms. Harmon said yes, and they were happy to have the dumpster even with
the loss of a parking space.
Ms. Sikes said when the Library was built there were two retention ponds, and with the location of
the canal, she couldn't understand why the retention ponds were needed at all. Ms. Harmon said
they were required to have on-site retention when the building was constructed. Ms. Sikes spoke
about a special brick that could be used in the retention areas which would allow the water to
percolate into the ground, therefore, making this area useable for parking. Ms. Harmon felt since
the paving stones were expensive, the County may not be ready to spend the money. Ms. Sikes
wanted to just inquire, which Ms. Harmon said would never hurt. County Library Representative
for District 2 Eva Williams commented there would be no construction funds left in the budget for
2000. The loss of parking spaces due to the widening of SR 442 was discussed. Regional Librarian
Russell Long said according to the Maintenance Agreement, the County is financial responsible for
improvements and felt a new capital project would be subject to negotiations. In regard to the
retention areas, Mr. Long suggested meeting with the City Manager. Ms. Sikes said if it were
feasible to use the special bricks, a campaign ( "Buy a Brick") to help fund the project could be done.
It was decided to meet with the City Manager before the next meeting.
COMMUNICATIONS:
Chairwoman Haughwout read a letter written by Ms. Goodrich to Katherine Harris, Secretary of
State, on behalf of the Edgewater Library Board thanking her for increasing her budget
recommendations to Gov. Bush for state aid to libraries. The Chairwoman said Ms. Goodrich also
called Gov. Bush's office in regard to additional state aid to libraries. Chairwoman Haughwout read
a response from Katherine Harris thanking the Board for supporting the state aid to library grant
program.
The Chairwoman distributed various newsletter that may be of interest to the members.
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Library Board Minutes
January 4, 2000
Page 3-
UNFINISHED BUSINESS:
A. Discuss Promoting and Encouraging Ways of Donating to the Library - Chairwoman
Haughwout said Ms. Clausnitzer, who was absent, was to formulate ways of donating. The
Chairwoman asked if there was some type of pamphlet the Board was to receive. Mr. Russell said
he had given the form (V olusia County Public Library Gift and Endowment information and request
form) to Ms. Clausnitzer, and that Ms. Harmon had copies with her. The form included how to give
a gift or endowment contribution to honor or memorialize a person or family member. Ms. McBride
suggested putting the information in the City's newsletter where it would reach all residents. She
said the City Clerk handled the publication of the newsletter.
Mr. Russell pointed out, when donors are to leave a bequest to the Edgewater Library, they need to
indicate Edgewater Public Library is a branch of the County Public Library.
NEW BUSINESS:
None at this time.
MISCELLANEOUS:
County Library Representative for District 2 Eva Williams said the County Library Board was
heavily involved in their five-year plan, which would be presented to County Council the end of
March.
Chairwoman Haughwout said the next meeting would be March 7, 2000, to plan for the April
luncheon.
Mr. Russell wanted to express the Library's appreciation for the continuing participation of Gary
Conroy, who is involved in the planning process for the 2000-2005 long range plan for the County
system. He also noted, that the Edgewater Library staff received a $350 mini grant to assist with the
children's programing. Ms. Harmon and Ms. Skies commented on the wonderful staff and
volunteers at the Edgewater Library.
Ms. Sikes explained to Board, due to operations on her feet, the labeling and categorizing of the
Historical Collection was "put on the back burner" for possibly the next several months.
ADJOURNMENT:
There being no further business to come before the Board, a motion was made and approved to
adjourn. The meeting adjourned at 4:02 p.m.
Minutes respectfully submitted by:
Elizabeth J. McBride
Recording Secretary