02-06-2001
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LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
February 6, 2001
3:30 P.M.
CALL TO ORDER:
Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m.,
Tuesday, February 6,2001, in the Edgewater Public Library.
ROLL CALL:
Members present were Chairwoman Jean Haughwout, Marie Goodrich (was present but stepped out
during approval of the minutes), Mary Rice, Linda Ladd, Sue Shaw and JoAnne Sikes. Also present
were Librarian Gayle Harmon and recording secretary Liz McBride.
APPROVAL OF MINUTES:
The minutes for October 3, 2000, were presented to the Board for approval. Ms. Sikes moved to
approve the minutes as presented, second by Ms. Ladd. Motion CARRIED 5-0.
REPORT OF THE LIBRARIAN:
Librarian Gayle Harmon expressed the fact Suzan Howes, new Regional Librarian, was unable to
attend the meeting.
Ms. Harmon said this was their busiest time of the year, and distributed circulation statistics of all
the libraries for the year ending 2000. She said computer classes were held in November and
January with more scheduled for March, and that they were very popular. Ms. Harmon mentioned
the accessability of library information through the Internet.
Ms. Sikes presented two programs on local history, one in New Smyrna and one in Edgewater.
News Journal reporter Jean Morgan, who had not heard the history of Edgewater before, was present
at the meeting in Edgewater and wrote a wonderful article in the Sunday Daily Journal. Ms. Sikes
said Dr. Hawks's nephew and his wife were also there and later brought her a copy of Dr. Hawk's
sister's diary.
Ms. Harmon reported: the once a month family night was very successful, they were beginning to
prepare for their summer Library Program and on April 19th the Libraries would close due to a staff
day event held in Deltona. She said the Friends had a very successful book sale in October and made
$1,335. The Friends were holding their annual membership drive hoping to get new and working
members. Representing the Friends, Ms. Sikes made a presentation to a group in Edgewater
Landing.
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Library Board Minutes
February 6, 2001
Page 2
COMMUNICATIONS:
Chairwoman Haughwout read a note from Joyce Howie, New Smyrna Beach Library Board,
thanking her for her encouragement on the subject of why they needed a Board. Chairwoman
Haughwout attended New Smyrna's January Board meeting.
Chairwoman Haughwout mentioned confirmation from Kathy Cornelius of the annual membership
payment to the Florida Library Association.
UNFINISHED BUSINESS:
A. Discuss Promoting and Encouraging Ways of Donating to the Library - The Board
reviewed the current brochures which were available on the front desk of the Library. Ms. Harmon
was going to check if the information was on the website. It was discussed distributing the brochures
at funeral homes, and the offices of attorneys, financial planners and insurance firms. The idea of
selling shelf plates was also discussed.
NEW BUSINESS:
A. Advise Members of Term Expiration Dates - The terms of Jean Haughwout and Linda
Ladd expired February 2, 2001.
Ms. Sikes moved to recommend to City Council that Jean Haughwout and Linda Ladd remain on
the Board, second by Ms. Shaw. Motion CARRIED 6-0.
B. Review Applications for New Member - Chairwoman Haughwout said there was one
vacancy on the Board and the members reviewed the applications.
Ms. Shaw moved to elect Jean Foster to fill the vacant seat, second by Ms. Sikes. Motion CARRIED
6-0.
C. Set Annual Luncheon Date - The selected date and time was April 24, 2001, at 12:30 p.m.
D. Discuss Library Holiday Hours of Operation - Librarian Harmon reported the Library
receives vacation days Good Friday and the Friday after Thanksgiving in place of Presidents Day and
Veterans Day, and have off the Saturdays of holiday weekends. She stated that libraries were the
only non-essential County office that are open on Saturdays. Starting April 14th, the County Council
and manager stated they want the V olusia County Public libraries open on the Saturdays of holiday
weekends. Ms. Harmon expressed the staff's frustration over this issue. She also mentioned that
o.."'"^""'t..~....:..)it~ been discygg0d in the IHtst of establighinia"-Staff Advisory Team that would represent the
employees~did not materialize. She passed out letters in support of staff and suggested e-mailing
or sending letters to the County Manager and County Council. Discussion continued on this issue.
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Library Board Minutes
February 6, 2001
Page 3
Ms. Sikes moved to have Ms. Goodrich compose a letter to County Council supporting staff's
Saturday holidays, second by Ms. Goodrich. Ms. Sikes amended her motion to include having the
letter individually signed by the Board, second by Ms. Goodrich. Motion CARRIED 6-0.
MISCELLANEOUS:
Chairwoman Haughwout set the next meeting date for March 6, 2001, at which time the luncheon
would be discussed, and the appointment of officers.
ADJOURNMENT:
There being no further business to come before the Board, a motion was made and approved to
adjourn. The meeting adjourned at 4: 12 p.m.
Minutes respectfully submitted by:
Elizabeth J. McBride
Recording Secretary
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