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09-08-2014 - Regular City Edgewater,of Edgewater 1� gee Riverside Drive water,FL 32132 ca a DGECN�TEn Meeting Minutes City Council Michael Thomas,Mayor Christine Power,District I Gigi Bennington,District 2 Mike Ignasiak,District 3 Gene Emter,District 4 Monday,September 8,2014 6:00 PAT Council Chambers We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL,PLEDGE OF ALLEGIANCE,INVOCATION Present: 5- Mayor Michael Thomas,Councilwoman Christine Power,Councilwoman Gigi Bennington,Councilman Mike Ignasiak,and Councilman Gene Emter Also Present: 4- City Clerk City Clerk Bonnie Wenzel,City Manager City Manager Tracey Barlow,City Attorney City Attorney Aaron Wolfe,and Mitch Honaker a. AR-2014-275 Pastor Emmerson Bolton of the First Baptist Church of Edgewater to do the invocation. 2. APPROVAL OF MINUTES a. AR-2014-244 Regular Meeting-July 21,2014 A motion was made by Councilwoman Bennington, seconded by Councilman Ignasiak, to approve the minutes of July 21,2014.The motion was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter b. AR-2014-271 Regular Meeting-August 18, 2014 A motion was made by Councilwoman Bennington, second by Councilwoman Power, to approve the minutes of August 18, 2014. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a. AR-2014-274 Bill Hankins to provide a progress report on Retail Strategies. Mr. TVilliam Hankins, Vice President of Corporate Development for Retail Strategies made a presentation on Edgewater's Retail Recruitment Strategic Plan (RRSP). During his presentation he provided a general overview of the retail market's National averages; stated the ,fastest growing segments in the National retail market are groceries, sporting goods, and home fitrnishings, and discussed Edgewater's RRSP and how Retail Strategies uses it in the retail recruiting market. Cite of Edgewater Page I Printed on 912212 014 City Council Meeting Minutes September 8,2014 He discussed market research; local demographics; consumer- purchasing behaviors; identfying Edgewater's largest holes in the retail market; identifying possible site selections; performance measurements; identifying opportunities in certain consumer segments in Edgewater that Retail Strategies can show to retailers; and the area in the RRSP where the "rubber meets the road" being in the Real Estate Planning portion of the plan. He discussed how Retail Strategies put Edgewater's RRSP together; identifying consumer base pockets that are a five (5), 1 D and 15 minute drive time away from Edgewater; analyzing segments of consumer base pockets, conducting a gap analvsis (GA) to identify what retail market potential numbers are and what Edgewater's actual retail numbers are, with the difference, being called the "Gap". He reviewed some of the data from the GA, identifying retail hotspots, conducted a `peer analysis" of other cities that have similar demographics to Edgewater; and reviewed Edgewater's consumer base pocket's historical, current, and projected population trends, where he discussed racial, ethnic, household population, and household incomes; identified various retail market "super pockets" and discussed their purchasing activity trends; discussed the realm of' the retail market that Edgewater would need to focus on as it relates to super pocket populations; various peer communities throughout the country; reviewed some of the data from the retail Gap Analysis file; trying to recruit to fill Edgewater's retail holes identified in the GA; reviewed a potential prospect list that Retail Strategies developed for the City of Edgewater; marketing material that their marketing team developed for Edgewater; and reviewed data listed on a spreadsheet, which is updated on a weekly basis, and provides a tracking mechanism of Retail Strategies recruitment efforts for the City of Edgewater. He discussed retailers looking for existing structures and large scale developments that are near an interstate; and stated that Edgewater's RRSP is currently in the correct step of the retail recruitment process. Councilman Ignasiak stated that he likes the depth and breadth of the RRSP presentation and asked how the retailers calculate the discretionary income of average family. Mr. Haskins replied that they review a lot of data but that retailers mostly look at the average family income; and that Retail Strategies research team purchases gathered data from reputable resources and then applies numerous formulas to develop their own data. Councilman Ernter stated that he was very impressed with the RRSP and the material and data presented; was disappointed in the recruitment data fi°om the standpoint that they did not focus on recruiting for what Edgewater has to offer; reviewed some of the retailer responses listed in the Recruitment Strategies spreadsheet; stated he was disappointed that they did not recruit for retailers as it relates to Edgewater's limitations; and hoped that from this point forward they would recruit for retailers that are oriented towards a more reasonable area of opportunity for Edgewater and that matches Edgewater's infrastructure limitations. 11Ir. Haskins stated the process is like peeling back the layers of an onion; being wrong to discount retailers that have shown up in cities with similar demographics to Edgewater because sometimes retailers will surprise you by setting up in areas that are not demographically supported by their data; and stated that Retail Strategies recruitment list for Edgewater will keep growing and growing. Councilwoman Bennington stated that she is also very impressed with the report and the amount of work that Retail Strategies has done so far. Crtp ojF_dgewater Page 2 Printed on 912212014 City Council Meeting Minutes September 8,2014 Councilwoman Power stated that retail recruiting is a little bit of the "chicken and the egg" comparison; in that it is hard to attract the big box development until a City- has the people to support it. Mr. Haskins stated that he and City Manager Barlow discussed the importance of not waiting to implement the RRSP and getting started on the process early. City Manager Barlow stated that he understands the concerns mentioned by Council members, discussed what retailers the City has thus far; getting on prospective retailers radar; working to overcome the chicken and the egg analogy; and the Gap Analysis also being a good tool for existing businesses as well. Councibnan Emter stated that he recognizes the difficulty in the whole process and the nationwide competition for economic development; and that he recognizes the advent of Deering Park and Reflections, but he really does not want to forget about US I or ignore current businesses or future expansion along US 1. Mayor Thomas replied that once the 195 and SR 442 project is implemented there will be no need to worry about US I because it will not be a ripple effect it will be a wave affect over the whole City; and that the project will be Edgewater's "sparkplug" for economic development. Councilman Ignasiak thanked Mr. Haskins of Retail Strategies for a very well done and very thorough report on the Retail Recruitment Strategy Plan (RRSP) that is specifically tailored just for- the City of Edgewater. Mtryor Thomas introduced honored guest Patricia Northey, County Councilwoman for District 5. Councilwoman Northey stated that last Thursday the County Council adopted, with some revised language, the Development Review the Farmton project; it was unanimously adopted by the Council; the Council is thrilled to be partnering with the City of Edgewater on the issues of how the property is developed; specifically recognized City Manager Barlow for doing a wonderful job representing the Council as to their commitments to the project and the County standards that are rolling into City projects; acknowledged Glenn Storch and his team all working together with staff to make the project feasible; moving forward she thinks Edgewater is exactly on target with the SR 442 and 195 development and it is going to be a `preino" development; is proud that Volusia County had the opportunity to set a standard and template for development projects; that what Mr. Storch reminded the County last Thursday that Edgewater actually set the standard and Volusia County followed suit; that she is very pleased to part of the whole project; and congratulated the City on their accomplishment. 4. CITIZEN COMMENTS Michael Visconti, 316 Pine Breeze Drive discussed recognizing Pearl Harbor day with an annual concert; organizations that want to go ahead with the concert; not hearing back from the Council or City staff after he mentioned the idea at the July 21, 2014 Council meeting; asked if the idea should be pursued; and stated that he would like to see a 9111 memorial in Edgewater. Mayor Thomas directed City Manager Barlow to individually poll the Council members. Dan Blazi, 220 Oak Branch Drive thanked Leisure Services personnel for the great job they did with the EdgeFest event; John McKinney for coordination of the event; stated that vendors felt welcome and felt that their needs were accommodated to; thanked the personnel of Edgewater for the hard City of Edgewater Page 3 Printed on 91222014 City Council Meeting Minutes September 8,2014 work they do and encouraged the Council to keep holding events such as EdgeFest because it helps to give the City a since of identity. Chuck Martin, 205 Cheriywood Lane stated that he thinks everyone on the dais is doing a good job, echoed Councilman Emter's comment about not forgetting the businesses along US 1; stated that he has walked the US 1 highway and talked to some of the businesses to see what they feel they need; that the biggest comment he heard was concerning Code Enforcement and sign restrictions; and that he does not want to see US I to become a ghost town. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA City Manager Barlow stated that staff has had a request to move Public Hearings, Ordinances and Resolutions Agenda item 8-h. to the first item covered after Agenda item 8-a. due to the relationship of the items and the individual representing them. The City Council concurred to the requested move ofAgenda item 8-h. 6. CITY COUNCIL REPORTS Councilman Emter stated that it has been a slow month for events; he attended a Transportation Planning Organization (TPO) meeting where they are presently reviewing a 25 year long range plan; TPO has employed a consultant to spearhead the investigation to look at demographics and what transportation needs will be if? 25 years; discussed transportation projects that have occurred because of the last 25 year plan; stated the review of the plan is about a two (2) year process; and that he had the opportunity to participate in EdgeFest, and as has already been said, staff did a fantastic job. Councilwoman Power stated that she also attended EdgeFest; if it rains during an EdgeFest event the scheduled movie will be shown in the YMCA gym; the next EdgeFest will be October 4, 2014; and the theme is "Battle of Badges", which is a backyard BBQ contest. Councilwoman Bennington stated she also attended EdgeFest; talked to most of the vendors and thanked them for coming to the event; vendor response was very positive; and vendors are looking forward to the City holding more events. She also discussed October 18, 2014 as being the City's 5th annual Fall Festival and Haunted Forest Food Drive; named the event sponsors; that admission is one can or one (1) nonperishable food item per person; all donated non-perishable food will be provided to local food pantries for "Trick or Treat so Kids Can Eat"; "Trunk or Treat" allows businesses to come and set up at the event; asked for volunteers; and she encouraged attendance and donations of food or money. Councilman Ignasiak stated he also attended EdgeFest; he was surprised at the reaction of the vendors, who were all very pleased with the event even with the rain; vendors stated they would come back again; gave kudos to Mr. McKinney for smoothly transitioning to the back-up plan of holding the event in the gym; EdgeFest was a great time for all; he discussed progress being made at the YMCA construction site and encouraged everyone to stop by to see for themselves; he represented the City and Mayor at the Daughters of the American Revolution (DAR) event; the City gave a Proclamation to DAR members along with the Mayor of New Smyrna Beach and a representative City of Edgewater Page 4 Printed on 912212014 City Council Meeting Minutes September 8,2014 fi-oin Oak Hill; DAR members are banded together ,for education and promise in the community; and last week was Constitutional Week which was a good time far the group to meet. Mayor Thomas stated he went to the Volusia Council of Governments (VCOG) meeting, the biggest topic was VCOG combining with the Volusia League of Cities (VLC) and that the details are still being discussed; he talks to a lot of Edgewater residents and business owners and that their two (2) biggest complaints are Code enforcement concerning signs and the Edgewater telephone system not allowing them to reach a real person when they call; he is a believer in talking to a real person; and directed City Manager Barlow to poll each Council member. Councilman Emter asked the city manager how the new system would be able to accommodate that situation, if at all, and City Manager Barlow replied the new telephone system will certainly be more versatile than the current one; however, the new system will not change the incoming call procedures, City Hall is at minimum staffing and the problem with having someone answer phones all day is that the more time they spend on the phone the less time they can spend doing their assigned job; the majority of calls are definitely utility bill related; there are only a select few that have the resources to answer a resident's questions; it does not do the City any good if incoming calls are transferred to an employee who does not have the knowledge or resources of the residents area of concern; the City has done other things to try to alleviate the problem through automation of pclyirng utility bills, residents being able to go on-line and use the Interactive Voice Response (IVR) system to talk to a computer; he realizes the desire to occasionally talk to a person, which is an expense to the City: and he will continue to improve incoming communication with the City. 7. CONSENT AGENDA A motion was made by Councilman Ignasiak, second by Councilwoman Bennington, to approve the Consent Agenda. The MOTION was APPROVED by the following vote: Yes: - Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter a. AR-2014-197 FPL Utility Easement for Communications Tower This Informational Report was approved on the Consent Agenda. b. AR-2014-198 Extension of the Agreement with Allied Universal Corporation for the purchase of Sodium Hypochlorite at the Water Treatment Plant and the Wastewater Treatment Plant This Informational Report was approved on the Consent Agenda. C. AR-2014-245 Authorization to issue a Purchase Order to Airgas Carbonic for the purchase of Carbon Dioxide at the Water Treatment Plant for fiscal year 2015. This Informational Report was approved on the Consent Agenda. d. AR-2014-250 Authorization to issue purchase order to Bakers Transport Service for Lime Sludge Hauling at the Water Treatment Plant in the amount of$140,000. This Informational Report was approved on the Consent Agenda. City of Edgewater Page 5 Printed on 912211014 City Council Meeting Minutes September 8,2014 e. AR-2014-254 Approval of the Amendment to the Phase IA Traffic Signal Maintenance and Compensation Agreement with the State of Florida Department of Transportation(FDOT) This Informational Report was approved on the Consent Agenda. E AR-2014-282 Authorization to issue a Purchase Order to Carmeuse Lime & Stone, Inc. for the purchase of Quick Lime for the Water Treatment Plant. This Other Business Item was approved on the Consent Agenda. 8. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS a. 2014-0-17 2nd Reading - Ordinance No. 2014-0-17; City of Edgewater granting petition of Swallowtail, LLC for establishment of a Community Development District ("CDD"); Creating And Establishing Deering Park Center Community Development District City Attorney Wolfe read Ordinance 2014-0-17 into the record. Glenn Storch, representative for Swallowtail LLC and the Miami Corporation made a presentation. Mr. Storch discussed the intent of the Community Development District (CDD); how impressed crud pleased he was concerning Edgewater, Volusia County and Swallowtail Corporation working together to discuss and resolve issues; provided an overview of issues discussed; and plan modifications since the last Council meeting. During the presentation the Council and staff discussed plans to landscape the interchange at SR 442, creating a gateway to Edgewater; Phase I of the CDD, Swallowtail conducting a meeting with Retail Strategies to discuss their concept of the retail market for the area and Council's desire to treat a gateway to Edgewater; the big box retail strategy and Swallowtail now planning for at least two (2) sites that would accommodate a big box retailer; making use of the interstate exchange for retailer visibility; setting a mechanism for annexation; the City of Edgewater providing water and sewer- to Farmton; road system access and revisions to make the transportation plan a coherent plan for all of Edgewater; the large amount of buildable property in the CDD; small isolated wetland areas that may not provide the habitat protection required, however, the CDD provides other locations that may be used for habitat areas; and the first stage being the restaurant stage. Mr. Storch stated that the,fundingfor landscaping and the left turn lane are already in their budget. City Manager Barlow discussed the Ordinance being up for second reading; the basic tenants of a CDD; what a CDD allows the Council and City to do; there being absolutely no liability to the City of Edgewater; provisions of the Edgewater CDD; property 014,ner requirements; and stated that sicrff recommends approval. Councilman Ernter asked about the comprehensive Farmton development and how that they plan on City of Edgeivater Page 6 Primed on 912212014 City Council Meeting Minutes September 8,2014 dealing with the large amounts of rain and ground water that is potential for the area; and City Manager Barlow suggested holding those types of comments and questions for the next portion of the public hearing. Councilman Emter withdrew his question. Mayor Thomas opened and closed the public hearing. A motion was made by Councilman Emter, second by Councilwoman Power, to approve Ordinance No.2014-0-17. The MOTION was APPROVED by the following vote: Yes: 4- Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak,and Councilman Emter Abstain: 1 - Mayor Thomas h. 2014-R-21 Resolution No. 2014-R-21: A Resolution for County Farmton MDRI Development Order language regarding Gateway District annexation conditions. City Attorney Wolfe read Resolution No. 2014-R-21 into the record. City Manager Barlow made a staff presentation. During his presentation he discussed the changes made and agreed to by Volusia County and the City to the County Farmton MDRI Development Order language. Mark Watts,partner at CobbCole Attorneys at Law made a presentation. During the presentation the Council and staff discussed not being allowed to annex until the Interlocal Agreement was approved the importance of the City of Edgewater agreeing; the conservation easement and preserving 40,000 acres for conservation; designing Farmton around the ecosystem; and stated that they are very proud to announce that their plan reduced the projected water usage for Farmton once the project is totally in place, from the original estimate of 30 million gallons per day to 68 million gallons of water per day. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Bennington, second by Councilman Ignasiak, to approve Resolution No. 2014-R-21. The MOTION was APPROVED by the following vote: Yes: 4- Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak,and Councilman Emter Abstain: I - Mayor Thomas b. 2014-0-19 1st Reading - Ordinance No. 2014-0-19; an Ordinance of the City of Edgewater amending and restating the policy to temporarily reduce applicable sidewalk, fire/ems, police and transportation/road impact fees based on jobs created City Attorney Wolfe read Ordinance No. 2014-0-19 into the record. City of Edgewater Page 7 Printed on 912212014 City Council Meeting Minutes September 8,2014 City Manager Barlow made a staff presentation. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Emter, to approve Ordinance No. 2014-0-19. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councihnan lgnasiak, and Councilman Enter C. 2014-0-20 First reading - Ordinance 2014-0-20 amending and restating the Firefighters' Pension Plan. City Attorney Wolfe read Ordinance No. 2014-0-20 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened and closed the public hearing. A motion was made by Councilman Enter, second by Councilwoman Power, to approve Ordinance No. 2014-0-20. The MOTION was APPROVED by the following vote: Yes: - Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Enter d. 2014-R-15 Approve Proposed Voted Debt Service Millage Rate for Fiscal Year 2014-2015. City 1'lIanager Barlow reviewed the required number of public hearings; budget resolutions; and voting process pertaining to adopting the budget. Finance Director John McKinney made a staff presentation. At the beginning of his presentation he stated that when Mayor Thomas took office in 2005 the City had a total debt service of all funds in the amount of $49,334,318 and as the City goes into the budget 2015 year Edgewater has a total debt service of $25,012,127, which is a reduction of $24,322,191, and commended Mayor Thomas for his fiscal leadership during his tenure. Mr. McKinney provided an overview of the proposed budget, including; salary and benefits; a general fund amount of $12,799,644; a road resurfacing project of $400,000; no increases planned in refuse or stormwater accounts; although the Edgewater tax bill will increase by approximately $13.60, but the total tax bill for an average Edgewater home owner will go down by approximately $16.70; reviewed the operations that make up the $12,799,644 General Fund account; Capital Outlay expenditures; General Fund Reserves; General Construction expenditures; Water and Seiner expenditures; the City having no Refuse expenditures, fee increases or debt at the current time, but will need a rate study on the Refuse and Stormwater funds to achieve some of the future year items that need to be done; Stormwater expenditures, an outstanding Stormwater debt service of $440,000, and Stormwater capital projects; and stated that the City has $614,763 set aside in the 450 fund for the fitture Public Works Complex. In summation he stated that the proposed budget is set at 6.7 mil, operating on a taxable value of City of Edgewater Page 8 Printed on 912212014 City Council Meeting Minutes September 8,2014 5'633,347,511 for the General Fund; the voted debt service budget for the animal shelter is .053 millage; the total City wide budget is $ 8,379,205; that the City budget is balanced with revenues and expenditures being equal; the total City wide debt total of S25,012,127 is split between the Governmental funds and the Enterprise funds; and asked the Council for questions or comments. Councibnan Ignasiak stated that he is not hearing any issues in as far as the millage rate is concerned, which surprised him; and stated that he is interested to see if there is any push back from residents. Mr. McKinney stated that he only needed Council concurrence for the first draft of Resolution No. 2014-R-15 to put it on the September 22, 2014 Council meeting for second reading. 116yor Thomas opened the public hearing. Chuck Martin, 205 Cherrywood Lane stated that he was looking in the budget and did not see anything for the Police Department's new building; or an evening shift police officer in case protection is needed after normal duty hours, and Councilwoman Bennington replied that the discussion is on the Debt Service and to hold his question for the next Agenda item. City Manager Barlow requested Council to make a motion to have the City Manager prepare Resolution No. 2014-R-15 with a final debt service millage rate of.053 for second reading. The Council concurred to have City Manager Barlow prepare Resolution No. 2014-R-I5 with a final debt service millage rate of.053 for second and final reading. Mayor Thomas closed the public hearing. Consensus of Council was to move forward with the Resolution at the next meeting. e. 2014-R-16 Approve Proposed Operating Millage Rate for Fiscal Year 2014-2015. City Attorney Wolfe read Resolution No. 2014-R-16 into the record. City Manager Barlow made a staff presentation. Finance Director McKinney stated that the City has a balanced general fund budget of 812,799,644 with a taxable property of $653,347,511; in order to bring in the necessary advalorem proceeds the City will have to have a millage rate set at 6.7 mils per thousand; and asked for a motion to authorize a Resolution with a fiinal operating millage of 6.7 mils for Fiscal year 2014-2015. Councilman Einter stated that the discussion is on authorizing a Resolution for the operating millage to go forward for second reading; however, the next item is the approval of the resolution for the City's proposed budget to go on for second reading, and questioned the order of the items on the Agenda. City Manager Barlow replied that it is a case of the "chicken and the egg"' but the Council is not voting, they are only giving staff direction to bring the resolution back at 6.7 mil; and that if the City of Edgewater Page 9 Printed on 912212014 City Council Meeting Minutes September 8,2014 Council makes changes to the budget they can then come back to staff and give them direction to either raise or lower the millage. Mayor Thomas opened and closed the public hearing. The Council concurred to have City Manager Barlow prepare Resolution No. 2014-R-16 ivith a 67 millage rate for second and final reading. Consensus of Council was to move forward with the Resolution at the next meeting. L 2014-R-17 Approve Proposed Budget providing for appropriations for Fiscal Year 2014-2015 City Attorney Wolfe read Resolution No. 2014-R-17 into the record. Finance Director McKinney discussed the City of Edgewater being in compliance with Florida Statutes, millage, and the City Charter; stated that he provided a budget exhibit detailing individual fund amounts for Councils review; that the total City wide budget is $38,379,205; and requested the Council authorize the City Manager to prepare budget Resolution No. 2014-R-17,for- fiscal year 2014-2015 to come back before the Council.for second and final reading on September 22, 2014. Mayor Thomas opened and closed the public hearing. The Council concurred to have City Manager Barlow prepare budget Resolution No. 2014-R-17 far fiscal year 2014-2015 to come back before the Council for second and final reading on September 22, 2014. Consensus of Council was to move forward with the Resolution at the next meeting. g- 2014-R-18 Resolution No. 2014-R-18 Modifying administrative fees to the Schedule of costs/fees relating to the City of Edgewater Code of Ordinances, which includes Chapter 19 (Utilities) and other administrative fees and costs City Attorney Wolfe read Resolution No. 2014-R-18 into the record. City Manager Barlow made a staff presentation. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Bennington, to adopt Resolution No. 2014-R-18. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter 9. BOARD APPOINTMENTS-None at this time. 10. OTHER BUSINESS City of Edgewater Page 10 Printed on 912212014 City Council Meeting Minutes September 8,2014 a. AR-2014-247 Economic Development Board request for the City Council to reconsider membership to Team Volusia Bliss Jamison, Chair, Edgewater Economic Development Board(EDB)gave a staff presentation. During the presentation Ms. Jamison discussed the August 26, 2011 EDB unanimous vote to request the Council to reconsider- joining Team Volusia Economic Development Committee (TVEDC); membership, mission, and responsibilities of the TVEDC; TVEDC's recruitment efforts; some of TVEDC upcoming business recruitment successes; economic development being a long terra process; Edgewater's vacant facilities being prime business recruiting tools; Edgewater's inillage and tax rate and the taxable value of manufacturing equipment; benefits of joining TVEDC; the two (2) different levels of TVEDC membership; and stated that the EDB respectfully requests the City Council reconsider joining TVEDC. 1Wayor Thomas opened the public hearing. Jamie Calkins, President, Southeast Volusia Chamber of Commerce (SEVCC) stated that the SEVCC is.far joining TVEDC. Agnes Witter, 223 Flagler Avenue is against joining TVEDC. Dan Blazi, 220 Oak Branch Drive is for joining TVEDC. Alcryor Thomas closed the public hearing. The Council discussed Edgewater's economic development recruiting resources and accomplishments as compared to TVEDC's ability to recruit businesses; membership of TVEDC; three (3) different City Councils having refused to join TVEDC; everyone already giving to TVEDC by paying taxes to Volusia County who gives TVEDC $250,000 dollars a year; Edgewater being one (1) of six (6) cities who have refused to join TVEDC and cities looking after their own interests; past accomplishments of TVEDC; guarding against confirmation bias; resident input concerning TVEDC; Edgewater not being ready for TVEDC and keeping the money for the City to use for Economic Development; Council members never having gone to a City board in the past to discuss an issue that a majority of the Council has previously voted no on and ask that board to come before the Council to reconsider their options; bad politics and undermining the Council; no representative from the EDB at the last meeting; faulting the EDB not acting responsibly; the Southeast Volusia Chamber of Commerce (SEVCC) doing more for the Ci y of Edgewater than TVEDC ever would; asking members of other organizations like the Volusia Council of Governments (VCOG) what TVEDC has done for them, and getting a reply of "absolutely nothing"; spending tax payers money on TVEDC being a frivolous act; and preferring to give the money to the SEVCC rather than TVEDC because they are a trusted entity; NoraJane Gillespie, 2263 Candlewood Lane is againstjoining TVEDC. Dan Blazi, 220 Oak Branch Drive reiterated that he is still,for joining TVEDC. G(v of Edgewater Page II Printed on 912212014 City Council Meeting Minutes September 8,2014 Mayor Thomas stated that the Miami Corporation development project is going to be the "sparkplug" for economic development in the City of Edgewater. Councilman Emter discussed the cities that are, and are not, TVEDC members and questioned if those cities that are not members would join TVEDC if they could; and stated that TVEDC provides a service, not a product; in principle, much like Retail Strategies; TVEDC conducts the analysis, investigation, and recruitment in hopes of attracting businesses to a location; investing in a service that may or may not provide the City some bene/it; TVEDC website listings of available locations for economic development; TVEDC and providing a service that neither the City or SEVCC can provide at the same level. The Council discussed the reliability of TVEDC; Edgewater's available economic development sites being listed on the TVEDC website; and TVEDC having to show the Council some results for the City of Edgewater in the future. Mayor Thomas closed the public hearing. A motion was made by Councilman Emter, second by Councilwoman Power, to allocate $10,000 from the budget to join Team Voluisa for the Fiscal Year 2015. The MOTION FAILED by the following vote: Yes: 2- Councilwoman Power.and Councilman Emter No: 3- Mayor Thomas,Councilwoman Bennington,and Councilman Ignasiak b. AR-2014-272 Extending Resolution No. 2013-R-12; the policy to temporarily waive fees for annexation of residential and non-residential property City Manager Barlow made a staffpresentation. Mayor- Thomas opened and closed the public hearing. A motion was made by Councilwoman Bennington, second by Councilwoman Power, to extend Resolution No. 2013-R-12. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter C. AR-2014-276 Extension of Ordinance#2010-0-17— Extending the policy to temporarily defer applicable Sidewalk, Fire/EMS, Police and Transportation/Road Impact Fees for an additional one(1)year. City Manager Barlow made a staff pr°esentatian. Mayor Thomas opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Bennington, to extend Ordinance No. 2010-0-17. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak, and Councilman Emter City of Bdgei-ter Page 12 Printed on 912212014 City Council Meeting Minutes September 8, 2014 11. OFFICER REPORTS a. City Clerk-Nothing at this time. b. City Attorney-Nothing at this time. c. City Manager City Manager Barlow stated staff is ecstatic to announce that the City has hired a new Economic Development/Special Events Coordinator, introduced Ms. Samantha Bishop; stated she is coming to the City from the Southeast Volusia Chamber of Commerce; she will October 1, 2014; and the Council, staff and residents welcomed Ms. Bishop with applause. City Manager Barlow reminded everyone that Thursday was a Lagoon Status workshop from 6-00 p.m. to 8:30 p.m. at the Brannon Community Center; stated the Lagoon's conditions are improving but the City cannot afford to take their eye off the ball; and discussed the need to keep working on the City's initiatives, and keep the City's goals for the Lagoon in the forefront. He stated the next Council budget meeting is scheduled for September 22, 2014 at 6:00 p.m.; September 23, 2104 from 5:00 p.m. to 7:00 p.m. is a Sea Loop presentation in the Council Chambers, which is an important meeting where concerns and recommendations will be addressed; October 2, 2014 from 4:00 p.m. to 6:00 p.m. is a Homeless Shelter Study Presentation in the DeLand Chambers, which is an open forum workshop with a more interactive setting to ask questions; October 4, 2014 is the Battle of the Badges Edgefest; and October 6, 2014 is the Council's Town Hall meeting starting at 5:00 p.m. Mayor Thomas stated Volusia County has over 9,000 septic tanks, is the County with the second highest number of septic tanks; and there has to be something done to reduce the number of septic tanks. 12. CITIZEN COMMENTS 13. ADJOURN There being no further business to discuss, Mayor Thomas adjourned the meeting at 8:28 p.m. Minutes submitted by: Mitch Honaker, Deputy City Clerk A EST PR D: (0.114 RQ,nn?p Wencel, City Clerk M hael L. Thomas, Mayor m City of Edgewater Page 13 Printed on 9/21/2014 TEAM VdC'"USIA BUSINESS SHINES BRIGHTER 1-IERE INVESTOR LIST BY LEVELS August 26, 2014 Executive CareerSource Flagler Volusia Robin King Executive City of Daytona Beach Jim Chisholm Executive City of Deland Michael Pleus Executive City of Deltona Heidi Herzberg Executive City of New Smyrna Beach Adam Barringer Executive City of Ormond Beach Joyce Shanahan Executive City of Port Orange Executive Daytona Regional Chamber of Commerce Nancy Keefer Executive Florida Health Care Plans Wendy Myers,M.D. Executive Florida Hospital Volusia/Flagler Market Daryl Tol Executive NASCAR/ISC Jordan Jiloty Executive Olivari&Associates John Olivari Executive Teledyne Oil&Gas Mike Read Executive Volusia County Jim Dinneen Executive Volusia County Schools Dr.Margaret Smith Board Bethune-Cookman University Dr.Edison Jackson Board Boulevard Tire Center Earl Coivard Board Bright House Networks Robin Lasky Board City of DeBary Chris Carson Board City of Orange City(Volusia City/County Managers Assoc.) Jamie Croteau Board City of South Daytona Joe Yarbrough Board Cobb Cole,P.A. John Ferguson Board Coldwell Banker Comm.Al Group(At-Large—SW Volusia) John Wanamaker Board Council on Aging(At-Large—SE Volusia) Doug Beach Board Daytona Beach Area Association of Realtors Mark Dougherty Board Daytona Beach Kennel Club Dan Francati Board Daytona International Auto Mall Gary Yeomans Board Daytona State College Dr.Carol Eaton Board Deland Area Chamber of Commerce(At-Large—NW Nick Conte Volusia) Board DME Holdings,LLC Michael Panaggio Board Embry-Riddle Aeronautical University Lou Sena Board Fairwinds Credit Union Tonya Boggs Board Florida Power&Light Larry Volenec Board Florida Public Utilities Mark Thompson Board Ford Properties Lisa Ford Williams Board Giles Electric(At-Large—Halifax) Brad Giles Board ICI Homes David Haas Board Lassiter Transportation Group Sans Lassiter Board Port Orange/South Daytona Chamber(Chamber Alliance) Debbie Connors Board Practitioners Council Tony Otte Board Root Organization Phil Maroney Board Stetson University Robert Huth Board University of Central Florida Dr.Linda Bradley Thacker Board Volusia County Pat Patterson Board Zev'Cohen&Associates Dwight DuRant BUSINESS SHINES BRIGHTER HERE" One Da}rtona Blvd.,Suite 240 1 Daytona Beach,Fl.32114 1 PHONE:386.265.6332, 1 www.teamvolusiaedc.com TEAM MbLUSIA BUSINESS SHINEc BRIGHTER HEREI INVESTOR LIST By LEVELS August 26, 2014 r Partner City of Holly Hill Lynn Dehlinger Partner Consolidated-Tomoka Land Company Bruce Teeters Partner Duke Energy Tricia Setzer Partner Raydon Corporation Mike Vollmar Partner SunTrust Bank Robert Ludlow Ambassador AVCON,Inc. Sandeep Singh Ambassador Bank of America Sam Willett Ambassador BB&T Bank Billy Copeland Ambassador Brent Millikan&Co.,P.A. Bonny Wrobel Ambassador Commercial Construction Inc. Gary Roberts Ambassador Foley&Lardner LLP Greg Snell Ambassador Gateway Bank David Maholias Ambassador Hilton Daytona Beach Oceanfront Resort Jason Reader Ambassador Intracoastal Bank Rick Wells Ambassador Mainstreet Community Bank of Florida Ben Flowers Ambassador Marketing&Advertising Consultant Michael Jiloty Ambassador Merrill Lynch&Co. Luke Haber Ambassador Ormond Beach Chamber of Commerce Rick Fraser Ambassador PNC Bank Wright Smith III Ambassador Regions Bank Jacki Leonard Ambassador Space Coast Credit Union Randall Vostrejs Ambassador TD Bank Jim Weite Ambassador The Shores Resort&Spa David Rijos Ambassador Tyler Property Management Steve Tyler Ambassador Volusia Flagler Family YMCA Teresa Rogers Ambassador Waste Pro Susie Dolan Ambassador Wells Fargo Bank,N.A. Mark Martens Friends of TVEDC: Batten Madewell CPA,L.L.C. Benedict Advertising&Marketing CBC Benchmark Chase Bank CompuSys Cotton Enterprises,Inc. JRB of Ormond,Inc. Massey Properties Nova Property Management Reames Employee Benefits Solutions Rice&Rose Law Selby Realty,Inc. BUSINESS SHINES BRIGHTER: HERET"' One Davtona Blvd.,Suite 240 1 Daytona Beach,FL 32114 1 PHONE:386.265.6332 1 www.teamvolusiaedc.com. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Thomas Michael L. City Council MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON P.O. Box 100 WHICH I SERVE IS A UNIT OF: CITY COUNTY 9 CITY 0 COUNTY 0 OTHER LOCAL AGENCY Edgewater Volusia NAME OF POLITICAL SUBDIVISION: City of Edgewater DATE ON WHICH VOTE OCCURRED MY POSITION IS: September 8,2014 Ed ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent,subsidiary,or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate.Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST Michael L.Thomas hereby disclose that on September 8 20 14 (a)A�me�asure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, ; inured to the special gain or loss of my relative, ; inured to the special gain or loss of by whom I am retained;or inured to the special gain or loss of which is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflictin"terest in the measure is as follows: .A--------- C- F' f/LGtt.--L3. ,_+ d f C✓trY1. / �9 t t��t.kJ ( C? r t aC (� f/�k t` " (/Cc"w f • G� � ,lrfC 1 d>''c3 b e t} 3 1� C o 7 % .5 f�-e } C c�C) lc/ If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. � F Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 86-EFF.11(2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Thomas Michael L. City Council MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON P.O. Box 100 WHICH I SERVE IS A UNIT OF: CITY COUNTY 16 CITY ❑COUNTY ❑OTHER LOCAL AGENCY Edgewater Volusia NAME OF POLITICAL SUBDIVISION: City of Edgewater DATE ON WHICH VOTE OCCURRED MY POSITION IS: September 8, 2014 1 1 ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board,council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent,subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate.Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 813-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(0,F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST Michael L.Thomas hereby disclose that on September 8 20 14 (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, ; inured to the special gain or loss of my relative, inured to the special gain or loss of by whom 1 am retained;or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: 1 f i �f t�i cy 1G 2. � �, {•�P z'� J c` 1` ,(2 C "�? .s-e'_. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 9— q— t d.. Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 86-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(17,F.A.C.