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10-12-1993 <f' 'W' ....., CITY OF EDGEWATER BEAUTIFICATION , TREE COMMITTEE OCTOBER 12, 1993 7:00 P.M. CITY HALL CONFERENCE ROOM MINUTES ROLL CALL/CALL TO ORDER: Chairman Felicia Ver Way called the regular meeting of the Beautification & Tree Committee to order at 6:57 p.m. in the city Hall conference Room. Members present were: Janda and Doris stump. Recording Secretary. Felicia Ver Way, Linda Sullivan, Helen Also present was Lisa Kruckmeyer, APPROVAL OF MINUTES: Ms. Janda made a motion to approve the september 14, 1993 minutes, seconded by Ms. Sullivan. The motion CARRIED 4-0. OLD BUSINESS: There was no old business to discuss at this time. NEW BUSINESS: sian Ordinance Chairman Ver Way questioned the sign at the old ship restaurant. There was discussion on the sign at this location. Chairman Ver Way asked the secretary to find out the owner and the address for Maynard's. Chairman Ver Way stated the new restaurant, G. D. McGuinn's, is excellent. She stated the inside is beautiful. Due to no one getting a chance to review the sign ordinance, this item was tabled until the next meeting. Chairman Ver Way asked the secretary to copy some information for the members for the next meeting on the new Beautification award they would like to create. Beautification & Tree Committee By-laws Ms. Sullivan stated the staggered terms were changed in the resolution but not in the by-laws. Chairman Ver Way asked the secretary to make a copy of the resolution establishing the Beautification & Tree Committee and the tree ordinance for Ms. Janda and bring it to the next meeting. The Committee discussed Article IV: Membership. Ms. Sullivan made a motion to change the last sentence of this section to read "The committee will consist of five (5) members and not more than seven (7) members who will serve a staggered term of between one and three years, seconded by Ms. stump. The motion CARRIED 4-0. The Committee then discussed Article I: Purpose and Intent. Ms. Sullivan made a motion to change Beautification Ad Hoc Committee to Beautification and Tree committee and for this to be continued through the document, seconded by Ms. Janda. The motion CARRIED 4-0. c ~ ~ The Committee then discussed Article V: Vacancies. Ms. Sullivan made a motion to change the first sentence to read "Three (3) consecutive unexcused absences or being absent for 25% of the regular meetings shall be considered an automatic resignation from the Committee, seconded by Ms. Janda. The motion CARRIED 4- o. The Committee then discussed changing the next sentence to read "Upon such resignation, or vacancies occurring for other reasons, the City Council shall be notified in order that a replacement may be appointed to serve the remainder of the unexpired term. Ms. Sullivan made a motion to change this, seconded by Ms. Janda. The motion CARRIED 4-0. The Committee discussed Article VIII, section G - Quorum. Ms. Sullivan made a motion to change this to read "A quorum shall consist of three members of the Committee and any action of the Committee must be approved by the majority of those present," seconded by Ms. Janda. The motion CARRIED 4-0. The Committee then discussed Article VI, Section A - Chairman. Ms. Sullivan made a motion to change this to read "The chairman shall be elected by a majority of the membership at the first regular meeting in the month of September and the term of office shall be for one (1) year," seconded by Ms. Janda. The motion CARRIED 4-0. Chairman Ver Way informed the secretary Ms. Stump would not be able to make it to the meeting next month. Chairman Ver Way informed the Committee on a conversation she had with Jack in regards to the medians. The Committee then discussed the median that goes from U.S. #1 to the river at Indian River Blvd. Chairman Ver Way asked the Committee their opinion's on having an architect come to one of the meetings to help them get a uniform plan to beautify the City. Ms. Sullivan suggested having a workshop with the Parks and Recreation Board because they seem to know more about what is going on than the Beautification & Tree Committee does. Chairman Ver Way stated they need to come up with some goals reflecting the City five years down the road. Everyone was in favor of having an architect come and speak to them. Chairman Ver Way stated she has received phone calls regarding people calling in houses for the Committee to vote on for the Beautification Award. Chairman Ver Way stated she was contacted by a lady from the Garden Club and she was upset because all of the parks were fixed up alone Riverwalk but she felt the Kennedy Memorial Park had been neglected. Chairman Ver Way researched it and found out plants had been planted at this park. She called the lady back and informed her of this. Chairman Ver Way suggested contacting the New Smyrna-Edgewater Garden Club and asking them if they would be interested in taking care of Kennedy Park. Chairman Ver Way stated there is a problem with the Garden Club coming to Edgewater because the building they use was donated and they asked if the Committee could provide them with a building like they have got. Page -2- Beautification & Tree Committee October 12, 1993 'W' .."", There was discussion on fund raisers that could be done to get money for some of the projects they have in mind. There was some discussion on working on the Adopt-A-Tree Program. Ms. Sullivan again stated they need to have a workshop with the Parks and Recreation Board. Chairman Ver Way suggested having a list of different projects for the Garden Club to chose from that they could work on. Ms. Sullivan expressed concern about having a workshop with either the Parks and Recreation Board or the City Council to get some help. She read the purpose of the Committee from the resolution. The Committee makes no decisions on plants and trees that are planted in the city. There was more discussion about getting people to help raise money for some of the projects they would like to see come into Edgewater. Ms. Sullivan stated all they are doing is talking and not getting any action and the only way to get action is to get cooperation from either the Parks and Recreation Board or the Council. There was discussion on when to have a meeting with the Parks and Recreation Board. Chairman Ver Way stated they need to be prepared before they sit down with them. Ms. Sullivan asked the secretary to get a copy of the resolution regarding the Parks and Recreation Board if there is one. There was discussion about the outcome of the meeting the Committee had with the Edgewater Area Council. Chairman Ver Way updated the Committee. Ms. Janda made a motion to have a meeting November 1st, 1993 at 7:00 p.m. in the City Hall Conference Room concerning future projects for the beautification of Edgewater, seconded by Ms. Sullivan. The motion CARRIED 4-0. Chairman Ver Way asked that copies of our resolution be sent with the meeting invitations and also a copy of the Committee's goals. She stated she would get her copy of the goal's back from Jack. Chairman Ver Way stated she would contact Port Orange about their procedure of getting their fountain. Beautification Award - Zone 1 - Wildwood Subdivision The residences picked for the November award were 416 Wildwood Drive, 519 wildwood Drive, 205 Lone pine Drive, and 303 Wildwood Drive. Ms. Stump asked if she should pick for the next meeting since she would not be there. Chairman Ver Way told her yes and to contact Lisa with her picks. Zone 2 would be picked for the next meeting. Chairman Ver Way informed the Committee when she heard from Mr. McGinnis as to when the award could be presented, she would contact the Committee so they could also be there. MISCELLANEOUS: None of the members had any miscellaneous information to discuss. Page -3- Beautification & Tree Committee October 12, 1993 .'w' .."", ADJOURNMENT: There being no further business to discuss, Ms. Janda made a motion to adjourn, seconded by Ms. Sullivan. The meeting adjourned at 8:15 p.m. Minutes submitted by: Lisa Kruckmeyer Page -4- Beautification & Tree Committee October 12, 1993