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11-08-1994 .... ..... ...., CITY OF EDGEWATER BEAUTIFICATION & TREE COMMITTEE NOVEMBER 8, 1994 7:00 P.M. CITY HALL CONFERENCE ROOM MINUTES ROLL CALL/CALL TO ORDER: Chairman Ver Way called the regular meeting of the Beautification & Tree Committee to order at 7:03 p.m. in the City Hall Conference Room. Members present were: Chairman Felicia Ver Way, Sandra Ruggles, Kathleen Spellman, Helen Janda and Linda Sullivan. Also present was Recording Secretary Lisa Kruckmeyer. APPROVAL OF MINUTES: Reqular Meetinq of October 11. 1994 Ms. Janda made a motion to approve the October 11, 1994 minutes, second by Ms. Sullivan. The motion CARRIED 5-0. OLD BUSINESS: Chairman Ver Way informed the Committee the maps with the annexed property in Edgewater are not available yet but asked the Committee to hold on to the old zone maps. Chairman Ver Way asked the secretary to find out how far south Edgewater goes now for the next meeting. Chairman Ver Way stated we were awarded the grant in the amount of $23,345.57. She stated staff has found out the repaving of u.S. #1 will begin in the fall of 1995 and existing medians may be changed. She questioned the possibility of losing the grant due to a time limit. Chairman Ver Way asked if anyone has heard anything about the side walks and bike paths on u.S. #1. She asked a memo be sent to the proper department to find out the status of this. Chairman Ver Way commented about the contest to name the park at Lake and Alice. She stated they would not be able to do this because it is the responsibility of the Parks and Recreation Board or Parks and Recreation Department. Chairman Ver Way commented on being placed on the agenda of the Parks and Recreation Board to discuss this. Ms. Ruggles stated she would speak to her husband who serves on that board and report back at the next meeting. Ms. Sullivan suggested sending a memo to the Parks and Recreation Board or Department asking to tie this in with Arbor Day and having the community involved in tree planting at the park. Chairman Ver Way didn't feel the Committee was overstepping their bounds by wanting to tie the naming of the park in with Arbor Day. The Committee further discussed the Lake & Alice Park being a good location for Arbor Day. Chairman Ver Way asked a memo be sent to the Parks and Recreation Board to find out if this is feasible or not. Chairman Ver Way asked to include in the memo when the Parks and Recreation Board would be available to meet with the Committee. .. ...... ...., Ms. Janda commented on the benches to be placed in the parks. Chairman Ver Way informed her this would be one of their goals. Ms. Janda also stated she would like to see sidewalks and more street lights in Florida Shores while the paving project is being done. Chairman Ver Way asked that a memo be sent to the city Engineer asking for more street lights in Edgewater. Chairman Ver Way commented on Halifax Used Cars, Sea pines Memorial Gardens, Athens Restaurant and Dr. Crewe's office. Ms. Sullivan made a motion to send a letter of recognition be sent to the above businesses thanking them for helping beautify Edgewater, second by Ms. Janda. The motion CARRIED 5-0. rl lirman Ver Way asked about the septic tanks being removed and the sewers installed to cut down on the pollution going into the river. The secretary informed her there is to be no effluent going into the river by 1995. Chairman Ver Way stated she has received two calls regarding the sign that states "caution 12" Effluent Outfall." Chairman Ver Way commented on the gas tanks being placed in the ground that are located on Indian River Blvd. on the right hand side before you go over the tracks. Chairman Ver Way asked the secretary to find out who owns the gas station next to B & L Plumbing. The secretary informed her she thought it was Sam's oil located in New Smyrna Beach and she would find out for sure. Chairman Ver Way stated people are complaining that building looks really bad and maybe they could paint it or something. Chairman Ver Way asked the secretary to find out if Kayat is in the City limits. NEW BUSINESS: By-laws - Addinq rules for Beautification Award Chairman Ver Way informed the Committee there is nothing on what the qualifications and criteria are for the Beautification Award. The Committee discussed adding Article XIII - criteria for Beautification Award. The criteria discussed for the residential award were: the house can not be for sale or rent, must be eye appealing - well kept, must be one year old, can not be picked twice, and members of the Beautification & Tree Committee are not eligible. The award is to be picked every first and second month in a three month period. The criteria discussed for the commercial award were: the business can not be for sale or rent, must be eye appealing - well kept, must be one year old, can not be picked twice and members of the Beautification & Tree Committee are not eligible. The award is to be picked every third month in a three month period. The Committee decided to vote on the changes to the by-laws at the next meeting. There was a discussion regarding the land development regulations. Chairman Ver Way asked when the land development regulations are passed she would like a copy distributed to the Committee members. Page -2- Beautification & Tree Committee November 8, 1994 .. .... ..., Chairman Ver Way commented about a bunch of trees that were cut down on u.s. #1. She asked if there is someone who is supposed to watch how many trees are being cut down. Ms. Sullivan stated there are no trees left on that property. Ms. Sullivan stated Ms. Plaskett is in charge of monitoring the trees being cut down. Chairman Ver Way asked a memo be sent to Ms. Plaskett asking her if she knows what is going to be built there and if trees are going to be replanted. Chairman Ver Way commented on how nice the Florida Shores Shopping Center looks. Chairman Ver Way stated the Committee needed to have elections for Chairman and Vice-Chairman. She asked this be placed on the next agenda. The criteria discussed for the restoration award were: this award would be given every six months or deemed necessary by the board. November Beautification Award Choice The businesses chosen for the December Beautification Award are: Kathleen - Palm Apartments, Helen - Leon's Edgewater Motor, Sandy - Edgewater Commons, Felicia - G. D. McGuinn's, Linda - First Union. There was a discussion regarding considering Dr. Crewe's office for the beautification restoration award. Chairman Ver Way reminded the Committee to bring their picks for Zone 3 to the next meeting. Ms. Ruggles stated she wasn't sure if she would be able to make it to the December meeting. Ms. Janda asked to be excused from the January meeting. The selections were tabulated and the winning residence was 806 S. Riverside Drive. MISCELLANEOUS Ms. Spellman made a brief presentation regarding champion trees. Chairman Ver Way asked to have Ms. Spellman's presentation on champion trees to be placed on the next agenda. Chairman Ver Way asked the secretary to find out how to obtain a sign for the Beautification Restoration Award. ADJOURNMENT There being no further business to discuss, Ms. Sullivan made a motion to adjourn, second by Ms. Janda. The meeting adjourned at 7:41 p.m. Minutes submitted by: Lisa Kruckmeyer Page -3- Beautification & Tree Committee November 8, 1994