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08-18-1998 ~ ~ CITY OF EDGEWATER BEAUTIFICATION , TREE COMMITTEE AUGUST 18, 1998 7:00 P.M. CITY HALL CONFERENCE ROOM MINUTES CALL TO ORDER/ROLL CALL vice Chairman Tanksley called the Regular Meeting to order at 7:05 p.m. in the City Hall Conference Room. Members present were: Vice Chairman Mike Tanksley, Rose Hoffman, Patrick Conway and Terry Webb. Chairman Mike Visconti was excused. Also present were Parks and Recreation Director Jack Corder, Helen Pleterski - Edgewater Cemetery, and Recording Secretary Lisa Kruckmeyer. APPROVAL OF MINUTES Regular Meeting of July 22, 1998 Ms. Hoffman made a motion to approve the July 22, 1998 minutes, second by Ms. Webb. The motion CARRIED 4-0. OLD BUSINESS Discussion re: Living Memorial Wall vice Chairman Tanksley commended the secretary for her coordination of the last meeting. vice Chairman Tanksley would like to see this move forward and not slip between the cracks. He spoke of keeping the Letter Memorial people and the Cemetery apprised of what the Committee is doing and what their schedule is. Mr. Corder informed the Committee he finally spoke with a property owner who will let the City use an area to jack and bore under the road to the median at the north end of the City. For the other median they are going to use the right-of-way at Sanchez Avenue in front of the filling station. He took all of the permitting over to DOT yesterday and had a meeting with them. It will take two weeks to two months to finalize the permitting. Mr. Corder informed the Committee of areas that have to be adjusted. One being the sign, three feet is too high. He thinks they would be able to get away with two feet. Electric is also a problem. DOT hasn't said no but Mr. Corder doesn't think they are going to allow electric to be placed in the median. They would agree to solar spotlights. There was further discussion regarding the height of the sign. ...... ...., Mr. Corder spoke about the hard time he had finding somewhere to jack and bore under the road. Vice Chairman Tanksley asked if they would jack and bore at each end of the street and connect them in the center. Mr. Corder informed him they would have to jack and bore to each median at a cost of $36 per foot. There was a brief discussion regarding to get the water to the medians. Mr. further with the utilities Director. may have to go to Council and get the having to pay impact fees Corder will discuss this If it is a problem, they fees waived. There was further discussion regarding jack and bore. It will be roughly $1,500 just to jack and bore to one median. Mr. Corder explained it is cheaper to jack and bore from the side of the street to the median instead of going median to median and having to jack and bore under the turn lanes. Ms. Hoffman asked if a dummy line would be put in in case they were able to put electric to the medians in the future. Mr. Corder informed her they will be putting a three-inch casing in the ground with the water line only being two inches so there will be room. Mr. Corder spoke about what will be involved with beautifying the first two medians. Vice Chairman Tanksley asked if they need to get numbers together on the plants. Mr. Corder stated he has been working on that from the drawings done by Vice Chairman Tanksley. Mr. Corder is hoping to get the medians started in September. Mr. Corder spoke about how fast the grass is growing in the medians and informed the Committee he is looking into environmentally sound sensitive grass retardant to slow the growth down. Vice Chairman Tanksley would like the Committee to do some sketching for the sign. Mr. Corder suggested cutting their original sign down from three feet to two feet. vice Chairman Tanksley showed some examples of fonts they could use on the sign. The Committee would like to keep the City logo on the sign. Mr. Corder suggested shrinking the logo down to fit on a smaller sign. The Committee discussed vinyl signs and sandblasted signs and some ideas they had to alter the original plans for the sign. Vice Chairman Tanksley informed the Committee if they didn't want to put the sign in the median, there is a piece of land at Magnolia Street that would be perfect for the sign. Page -2- Beautification & Tree Committee August 18, 1998 '-" ...." There was further discussion regarding changes that could be made to the sign in order to place it in the median. Mr. Corder stated they can move ahead with the project and make a decision on the sign later. vice Chairman Tanksley went on to speak about the Memorial Wall. Mr. Corder asked what they decided on the fence. Vice Chairman Tanksley informed him they would replace the fence with the Camellias. The Committee further discussed the water issue with regards to planting the Camellias. Ms. Pleterski stated they would be able to help keep the plants alive but their system would not hold up to constantly water them. Ms. Pleterski spoke about phone calls they have received regarding taking the fence down. She asked if there is any way they could plant the Camellias in front of the fence. The secretary informed the Committee of a suggestion made by Planning Division Manager Lynne Plaskett to possibly plant Camellias in the medians at SR 442 going from U S 1 to Riverside Drive and having the memorial wall at Veterans Park due to this being City owned and not having to get approval from DOT. Mr. Corder suggested expanding to that area when they run out of room at the Cemetery. Ms. Pleterski suggested designating a certain section of the land they own to the City for the camellias and make it like a garden with a pathwalk with the memorial wall. She wondered if that would be more feasible and attractive. She feels the traffic goes by so fast they don't get the full benefit. Ms. Pleterski spoke about the north side of the cemetery being the historical part. She mentioned getting this off the highway. Vice Chairman Tanksley sees no advantage to it being on the highway but he would still like to see the Camellias down the fence row, in addition to or in place of the fence, which he thinks everyone is in agreement on. Ms. Pleterski stated they would really hate to see the fence come down. Ms. Pleterski suggested using a small brass plate to put on the Camellias in honor or in memory of someone. Ms. Pleterski spoke about some of the property butts up against the fence line. Page -3- Beautification & Tree Committee August 18, 1998 ....... ..." Mr. Corder suggested leaving sections of the fence up and put the trees in between the sections. There was further discussion regarding the fence at the Cemetery. Mr. Corder suggested contacting City Historian JoAnne Sikes to see if she has any historical money that could be used in beautifying the area around Dr. Hawks gravesite. There was further discussion regarding what kind of beautification they could do at the Cemetery. Ms. Pleterski asked if there was some way the Committee could meet at the Cemetery to get a better idea of the area. The Committee agreed this would be a good idea. NEW BUSINESS Beautification Award Choice - District 3 Vice Chairman Tanksley and Ms. Hoffman did not have their picks for District 4. Mr. Conway chose 2820 Orange Tree Drive. The secretary suggested the Committee look for a pick and contact her within the next week. Ms. Webb spoke about a retention pond in Florida Shores that has been beautified. She thinks it is some place around Mango Tree Drive. Mr. Conway stated it is located right in front of the pond. Mr. Conway feels the people that keep up on the swales should be issued an award. Vice Chairman Tanksley asked what business is located at 328 N. Ridgewood Ave. The secretary informed him she would find out and let him know. Due to there being a tie for the beautification award, the Committee agreed to wait until the next meeting to decide on the award for District 3 and bring a pick for District 4. The secretary informed Ms. Webb to review the choices for District 3 and also bring a pick for District 4 to the next meeting. Mr. Conway asked if they had a commitment to meet at the Cemetery. The Committee agreed they would meet at the Cemetery before their next meeting at 6:30 and continue the meeting at City Hall afterwards. Page -4- Beautification & Tree Committee August 18, 1998 '-' .."" .... The Committee agreed they would have a Workshop at the Cemetery and continue with a Regular Meeting when they get to City Hall. ADJOURNMENT There being no further business to discuss, Ms. Hoffman made a motion to adjourn, second by Mr. Conway. The meeting adjourned at 8:03 p.m. Minutes submitted by Lisa Kruckmeyer Page -5- Beautification & Tree Committee August 18, 1998