05-05-1974 - Workshop
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Workshop Meetina of the City of Edgewater
Requ1ar Meeting Held
tl: a y 5, 1 9 7 4
The Pegu1ar Meeting of the Workshop of the City of Edgewater,
Florida was called to order May 5, 1974 by Mayor David C.
Severance.
BILLS & ACCOUNTS
GENERAL FUND
City of Edgewater
Southern Bell
Florida Power & Light
E d 9 e w ate r t~ 0 tor s
Ci ty Auto
Mac Smith Penta1s
New Smyrna Builders
New Smyrna Commercial Printers
Dvli 0 h tis
Petty Cash
Industrai1 Marine
J 0 s e p hE. t~ e a v e r
Lamar Uniforms
Magnolia Motor Com~any Co.
Florida Fire and Safety
South Atlantic Fire Eauioment
11 at t y · s T ran s m i s s ion ' ,
Fobert H. Christy
Deland Chrysler
Public Gas
/lce Hard\'l/are
Goodyear Service Store
Smyrna Jluto
D~versified Electronics
Florida Contrete Pipe
L a \'J ton B rot her s
vI i 11 i am s He 1 din 9
Industrial Office Outfitters
Gasoline Alley
Standard Oil
Southern Paint
William Ricke1man
John J, Ziers
Xerox Corp.
40.60
279.58
1,368.22
38.76
231.66
1 G .32
132.87
37.75
3.11
1::;.96
60.50
325.24
886.66
52.46
9.90
52.40
425.66
14.40
20.00
21 . 12
14.58
157.13
10.60
608.09
9.66
316.25
91 .30
99.44
68.30
2,666.94
15.79
16.83
53.84
111.12
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\.! ATE R & S E \.) E R
City of Edgewater
Petty Cash
Southern Bell
Florida Power & Liaht
City Auto .
Public Gas
Hall Machine Works
Dobbs Electric Motors
New Smyrna Commercial Printers
Smokey's Automotive
Executive Rent A Car
Economy Electric
15.90
15.69
42.84
803.59
1. 68
17 . 16
41. 90
165.00
93.52
21.22
239.80
156.55
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vJicks Lumber
Orlando Armature
Ace Hardware
Kurt & Mathison
Chemical Equipment Service
Badger t~eter
Economy Electric
Rllstate Fipe
New Smyrna Plumbing
Hughes Supply
Economy Electric
Sav on Utitity
Briley Wild and Assoc.
54.23
32.40
10.46
48.27
58.50
307.52
265.00
3,527.32
32.74-
607.51
1,165.00
56.03
230.67
Mayor Severance stated that he would turn the floor over
to Mr. Fernandez from Briley Wild and Assoc.
Mr. Fernandez stated that there are a couple of modifications
that need to 81 made at the water plant now, in order to
impoove the ~Hliit~IRix quaninity of water and the workability
of the palnt. He stated that we need to get some replacement
parts for a voltage transmitter and receiving portions of this
meter, approximately $500.00. He stated that the City has
a Bryant pump that has been sitting out there for quite some
period.B You need someone to come in and make the installation.
This will reduce the time it takes to back wash or clean your
softeners and will increase the amount of water. The final
thing that we need right now on the Water Plant is to get an
electrical check made. He stated that the plant was designed
so that two wells would be on, and there is only one well
on. The City needs to have Economy Electric come back in and
check and see if this is occuring and if it is they can adjust
the relay so that the plant will function as designed. He
stated that if we have another pump, it will increase the loading
on your two softoners, you can put more water throuqh each softener
than you are right now and they are designed to carry more water.
With additional raw water being delivered to " the plant, you can
push it through the filter staff and you will get more water
through the system. Another storage tank would be desirable.
Mr. Fernandez stated that the softener is suppose to be backwashed
every 85,000 gallons, to reduce the number of times that you have
to backwash each day, it will run 105,000 to 110,000 gallons.
He stated that there is a decision that needs to be as to how
the City plans to go as far as increasing the water capasity
of the City. There are two alturnatives , the first one would
be to construct a one and a half MGD water plant with a
. spiroactor and valveless filters, water softener and rapid
sand filters, the cost of this would be between $180,000 to
$200,000. This would improve your water quality and take the
solids out of it and give you new equipment and replace
most of your 17 year old equipment and it complies with the
State Board of Health requirements. The other alternative
is to go with the old plan, the old plan can be brought to a
1.1 MGB Capasity, it can not be expanded beyond that without
adding tilters and softeners. You would need to bring in
WI a new~water line at a cost of $100,000 and plan piping
modifications and rentivation of electrical equipment. .
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If we built a brand new plant, the cost per thousand gallons
would be $133.00 vs the rentivation of the old plant including
a new raw water line, would be $169.00 per thousand gallons.
The new plant give you the add~d advantage of having filtration
and all new equipment. This should be the City Commissions
decision. The expansion t~B of the" old plant, the water qualitj
will be the same as it wa~ a year ago. He stated that he would
w ~resent this in a written proposal.
Mayor Severance stated that his personal opinion was to lean
towards the new plant. He then gave the floor to Mr. Cunninqham
from May, 7ima and Co.
Mr. Cunninoham1s presentation is attached to th.se minutes.
The Council and Mr. Cunnin9ham discussed this proposal in full.
Mayor Severance stated that Monday night the Council will
probably make a motion for a new water plant.
CO f'1 f1 U f I I CAT ION S
The City Clerk read a letter from First Fetleral Savings and
Loan reqyestina permission to place a temporaty structure B
in Edgewater, to be used as a branch office for the association.
The City Clerk teen read a letter from the Zonino and Planning
Board recommendin9 that the Council grant the First Federal
Savinos And Loan permission for thQS structure.
Mayor Severance stated that this letter will be put on the
agenda for appropriate action Monday Nioht at the Council
Meetino. There will be either a motion to accept or reject this.
The City Clerk read a letter from the Zoning and Planning
Board requesting that the City not require the architect
stamp on residential house plans. They also recommend that
all commercial and industrial building plans for construction
in the City be submitted to the Building Code Board, these
should be drawh on a scale of not less than 1/4 inch eouals
1 foot., and specifications be incluaed with the plans.
City Attorney Weaver stated that we should pass this letter
on to the County Inspectors
Mayor Severance stated that we should put this onthe adenda.
Counci1aman Bevel stated that the Council passed a motion
using the word moritorium. He stated that he feels that we
made a poor choice of wores there.
r~ayor Severance stated that we us-ed the word moritorium,
our intent is not actually a moritorium, but to set up steps
that they would have to do to 00 through the Zonina & Plannina
Board toY certify that where they want to put this commercial -
and industrial building is in a commercial, industrial zoned
area.
The City Clerk stated that the estimate for new drapes for
the Community Center comes to $269.30.
Mayor Severance instructed the City Clerk to go ahead and
tell Mr. Garlick to 00 ahead and initiate this, and to get
estimates on the staae curtains.
The City Clerk read a letter from the Volusia League of
Municipalites stating that there will be a meeting in Deland.
They are askinq how many will attend.
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Mayor Severance stated that this letter is just a metter
of information, and that ti it doesn't need to be rut
on the aaenda.
City Clerk stated that the ari con~itioner is worn out
in the youth room in the Community Center.
Mayor Severance stated that we will have Brown's Arr Conditioning
check this.
The City Clerk stated that the Council wantdd to know how
much it would cost to have liohts run cut to the City Dump.
She said that it would take two poles
ilayor Severance stated that he went to a meeting, the ElOld
discussion came came in reqard to a south east Volusia
landfill.There is a section of land that the County is looking
at that Edqe\'/oter could use. The Council dlilscussed this
matter in full.
Mayor Severance stated that he will give the emblem and
slogan to the City Clerk. If any of the Councilmen can
find an artist that will give us a rough out of it.
Mayor Severance stated that we want to make the Ctiy aware
of weather such as tornadoes. He stated that he has a letter
that he is ooina to leave in each of the Councilmens d~aws.
On the 25th" of each month there will be a drill to allert
the City as to how the alarm will sound.
Mayor Severance stated that he went around looking at street
li~hts locations. He will get a map and mark them and give
a copy to each councilman.
This Meetina was adjourned by Mayor David C. Severanc.
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CI1Y OF EDGEWATER, FLORIDA
WATER JlND SEWER RATE ADJUSll'ENTS
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flag. zima & Co.
CERTIFIED PUBLIC ACCOUNTANTS
To the Mayor and City Council
City of Edgewater, Florida
WATER AND SEWER REPORT
Pursuant to your request, we have examined the customers' accounts, the
revenues and expenditures, the rate structure, the ordinance governing the
bonds issued, the amount of water produced and the amount of revenue which
can be generated from revised rates for the Water and Sewer Department for
the City of Edgewater, Florida.
Our review of the revenues and expenditures for the Water and Sewer System
for the past five years reflect that the operating revenues have not been
sufficient to meet operating expenses and debt service requirements.
The following tabulation reflects the operating income from the system, the
operating expenses, the debt service requirements and the amount which must
be supplemented by the utilities service taxes.
FISCAL YEAR ENDING 1969
Operating revenues
Operating expenses
Excess of operating revenues
over operating expenses
Debt service requirements
Operating and debt service deficit
Income from utilities service taxes
$ 113,659
49,776
$ 63,883
105,292
$ (41,409)
32,322
$ (9,087)
6,828
$ (2.259)
Deficit before other income
Other income
Excess of expenses over revenues
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FISCAL YEAR ENDING 1970
Operating revenues
Operating expenses
Excess of operating revenues
over operating expenses
Debt service requirements
Operating and debt service deficit
Income from utilities service taxes
Deficit before other income
Other income
Excess of revenues over expenses
FISCAL YEAR ENDING 1971
Operating revenues
Operating expenses
Excess of operating revenues
over operating expenses
Debt service requirements
Operating and debt service deficit
Income from uti1itie~ service taxes
Balance before other income
Other income
Excess of revenues over expenses
FISCAL YEAR ENDING 1972
Operating revenues
Operating expenses
Excess of operating revenues
over operating expenses
Debt service requirements
Operating and debt service deficit
Income from utilities service taxes
Balance before other income
Other income
Excess of revenues over expenses
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$
118,898
47,044
$
71,854
111,947
(40,093)
35,984
(4,109)
8,927
4.818
$
$
$
$
131,002
54,091
$
76,911
112,535
(35,624)
40,469
4,845
8,359
13 . 204
$
$
$
$ 136,829
53,100
$ 83,729
110,914
$ (27,185)
45,584
$ 18,399
8,750
$ 27.149
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FISCAL YEAR ENDING 1973
Operating revenues
Operating expenses
Excess of operating revenues
over operating expenses
Debt service requirements
Operating and debt service deficit
Income from utilities service taxes
$ 141,258
72,341
$ 68,917
114,820
$ (45,903)
51,264
$ 5,361
5,679
$ 11.040
Balance before other income
Other income
Excess of revenues over expenses
It should be noted that the operating revenues have not been enough at any
time to meet the bond ordinance requirements for additional financing.
It should further be noted that no provision for depreciation has been applied
to the above computations and good business dictates that provisions should
be made for the wearing out and for the replacement of such equipment.
The present rate for water service for a single unit is $2.50 for a minimum of
3,000 gallons, plus .$.45 for each additional 1,000 gallons, and for a multi-unit
the charge is $2.50 for a minimum of 3,000 gallons, plus $.55 for each additional
1,000 gallons.
Our examination reflected that the revenues for water service were derived
as follows:
From single unit services
From multi-unit services
84.08 %
15.92
100.00 %
From single unit services:
GALLONS CONSUMED
PERCENTAGE OF
REVENUE
For consumers using 3,000 gallons or less
For consumers using 4,000/5,000 gallons
For consumers using 6,000/7,000 gallons
For consumers using 8,000/10,000 gallons
30.46 %
18.00
13 .16
13.54
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For consumers using 11,000/15,000 gallons
For consumers using 16,000/25,000 gallons
For consumers using 26,000/34,000 gallons
For consumers using 35,000 gallons or over
9.85
6.39
2.19
6.41
100.00 %
From multi-unit services:
PERCENTAGE OF
GALLONS CONSUMED REVENUE
For consumers using 3,000 gallons or less 4.67 i.
For consumers using 4,000/5,000 gallons' 5.04
For consumers using 6,000/7,000 gallons 3.88
For consumers using 8,000/10,000 gallons 5.71
For consumers using 11,000/15,000 gallons 7.76
For consumers using 16,000/25,000 gallons 11. 52
For consumers using 26,000/34,000 gallons 7.76
For consumers using 35,000 gallons or over 53.66
100.00 %
For total services:
PERCENTAGE OF
GALLONS CONSUMED REVENUE
For consumers using 3,000 gallons or less 26.35 i.
For consumers using 4,000/5,000 gallons 15.93
For consumers using 6,000/7,000 gallons 11.68
For consumers using 8,000/10,000 gallons 12.29
For consumers using 11,000/15,000 gallons 9.52
For consumers using 16,000/25,000 gallons 7.21
For consumers using 26,000/34,000 gallons 3.08
For consumers using 35,000 gallons or over 13 . 94
100.00 i.
Our examination revealed that of the total single unit customers, the per-
centage and gallons consumed by number of customers is reflected below:
PERCENTAGE OF
CUSTONERS
GALLONS CONSUMED
3,000 gallons or less
4,000/5,000 gallons
6,000/7,000 gallons
8,000/10,000 gallons
11,000/15,000 gallons
16,000/25,000 gallons
26,000/34,000 gallons
35,000 gallons or over
46.45 i.
21. 82
12.41
10.09
5.59
2.51
.58
.55
100.00 %
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The percentage and gallons consumed by number of customers for multi-unit
service is shown below:
PERCENTAGE OF
CUSTOMERS
GALLONS CONSUMED
3,000 gallons or less
4,000/5,000 gallons
6,000/7,000 gallons
8,000/10,000 gallons
11,000/15,000 gallons
16,000/25,000 gallons
26,000/34,000 gallons
35,000 gallons or over
21. 27 %
17.31
9.99
11.28
11.18
11.08
5.24
12.65
100.00 %
The percentage and gallons consumed by number of customers for all services
is shown below:
PERCENTAGE OF
CUSTOMERS
GALLONS CONSUMED
3,000 gallons or less
4,000/5,000 gallons
~,000/7,000 gallons
8,000/10,000 gallons
11,000/15,000 gallons
16,000/25,000 gallons
26,000/34,000 gallons
35,000 gallons o~ over
44.94 %
21.55
12.26
10.16
5.92
3.02
.86
1.29
100.00 %
The above tabulations reflect that 84.08% of the City's revenue for water and
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sewer service is derived from single unit service customers and 15.92% from
multi-unit service. Also, the above tabulations reflect that 66.25% of the
City's total revenue from the sale of water is derived from customers using
10,000 gallons or less. The above tabulations reflect that 88.91% of the total
customers use 10,000 or less gallons of water.
Based upon our examination of the records and the rate currently in effect,
it is our estimate that the City will derive approximately $72,000 from the
sale of water for the fiscal period October 1, 1973 to September 30, 1974.
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. In order to generate additional revenues and to more evenly distribute the
cost of service to the consumers, it is our recommendation that the water rates
be adjusted as follows:
1. The minimum or base of 3,000 gallons be adjusted
to 2,000 gallons.
2. The minimum charge for 2,000 gallons be $2.75
instead of $2.50 for the 3,000 gallons currently
in effect.
3. The charge for each additional 1,000 gallons
consumed be $.55 per 1,000 gallons instead of
the $.45 and $.55 in effect.
The proposed rate structure would reflect the following consumption and charges:
2,000 gallon minimum $ 2.75
3,000 gallons $ 3.30
4,000 gallons $ 3.85
5,000 gallons $ 4.40
6,000 gallons $ 4.95
7,000 gallons $ 5.50
8,000 gallons $ 6.05
9,000 gallons $ 6.60
10,000 gallons $ 7.15
etc.
We further recommend that the City adopt a policy of connection fees to the
system as has been done by most other municipalities in the State of Florida.
It is our recommendation that the City charge a connection fee of $200 per unit
for each unit connected to the system. An example of what we are recommending \
for connection fees would be:
For a single dwelling unit
Duplex
Triplex
10-unit condominium
~telJi - In accordance with the description
unit as provided in the Southern Building
$ 200.00
$ 400.00
$ 600.00
$2,000.00
of a plumbing
Code.
In addition to the connection fee, we recommend that the City adjust the current
tap fees as follows:
For:
3/4" tap
1" tap
1 1/4" tap
1 1/2" tap
2" and up tap - Labor and material +
$
$
$
$
20%
125.00
200.00
245.00
350.00
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Based upon our review of the records of the City of Edgewater, we estimate
that the recommended adjustments and new policies will generate additional
water revenue in the approximate amount of $]1.000.
The City has several different methods of determining the charges for sewer
service at the present time. It is our recommendation that this variety of
charges be eliminated and that the sewer charge be based upon the amount of
water used by each consumer, and that the sewer charges be 100% of the water
charges. If a consumer uses 5,000 gallons of water, his water charges would
be $4.40; the consumer would pay the same amount for sewer service. Our
examination revealed that some customers were using several thousands of
gallons of water, however, the same customer was paying a very small sewer
charge. Our recommendation is based on the theory that each customer pay a
fair share for service required.
We further recommend that the City adopt a policy of a connection charge for
sewer service and that the connection charge be $150 per unit.
Single dwelling $ 150.00:
Duplex $ 300.00 /
10-unit condominium $1,500.00
Motels - Charge in accordance with description of a
plumbing unit per the Southern Plumbing Code.
Based upon our examination of the records of the City, we estimate the revenues
from sewer service at the current rates to be approximately $67,000 for the
period 1973/1974.
It is our estimate that the revised billing method and the adoption of the
connection ch~rge policy will provide the City with approximately $20,000
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additional revenues.
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The following tabulation reflects the estimated annual revenues for water
and sewer services with the revised rates and adopted policies:
WATER SERVICES
Water sales $ 91 , 600
Connection charges 12,600
Tap fees 7,500
Hydrant rental 5,200
$ 116.900
SEWER SERVICES
Sewer charges
Connection charges
$
77 , 900
9,000
$ 86.900
It is our recommendation that the person charged with the responsibility of
granting permission to connecting consumers determine that connection to the
system is reasonable under the City's connection policies. By this we mean
that the City will not have t~ incur any unusual cost in providing the
service. Should such cost be necessary, it is our recommendation that the
consumer bear the cost.
We further recommend that the City discontinue the policy of refundables to
consumers who bear the cost of line extensions or any unusual cost incurred
in connection with the furnishing of water and sewer service.
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