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08-01-1974 - Workshop '-' ....." WORKSHOP MEETING REGULAR MEETING HELD AUGUST 1, 1974 The Regular Meeting of the Workshop was called to order by Mayor David C. Severance, Thursday, AU8ust 1, 1974 at 7:30 P.M. BILLS & ACCOUNTS GENERAL FUND City of Edgewater Petty Cash Southern Bell Florida Power & Light Savey's Oasis Car Wash Dwight's Southern Paint Xerox New Smyrna Builders Supply Burns Janitorial SErvice Southern Paint City Auto Edgewater Red & White Pratt's Radiator Service Mac Smith Rental C & C Tractor Ace Hardware Electrical Construction Watkins Ford L & M Paving West Publishing Co. Prestons Shell Edgewater Electtic Magnolia Motors New Smyrna Beach News Smyrna Auto Parts Harrison Uniform Co. Gasoline Alley Industrial Office Outfitters New Smyrna Motors Diversified Electronics Hughes Supply Lanier Business Products National Fire Protection IBM Joseph E. Weaver Solar Specialties County Council Robert H. Christy Southern Building Code Brown's Air Conditioning Time Clock Sales and Service 76.60 14.09 233.12 1,412.11 2.34 3.50 3.00 18.68 169.56 36.52 28.82 62.90 78.26 24.10 20.15 5.10 10.50 14.32 6.26 24.14 150.00 45.00 83.74 67.56 42.00 7.00 69.96 380.20 196.40 20.24 183.05 84.75 9.36 29.45 15.42 621.00 420.00 315.90 218.39 9.60 6.26 496.00 414.95 6,130.65 WATER & SEWER City of Edgewater Southern Bell Florida Power & Light Environmental Specialties Edgewater Red & White 12.10 37.17 621.84 21.61 1.66 -1- '-' ,.,., 19.54 2.50 354.75 17.78 229.00 69.15 372.71 688.87 197.00 134.36 82.58 105.84 2,968.46 The Council discussed the bills & accounts in full. City Auto Edgewater Manufacturing National Chemsearch Southern Paint & Wallpaper Dobb's Electric Ace Hardware Dresser Manufacturing Badger Meters Davis Meter AllState Pipe Utility Supply Hughes Supply COMMUNICATIONS The City Clerk read a letter notifing the Council that the the East Central Florida Regional Planning Council will hold a meeting Wednesday, August 14th at 10:30 A.M. in the Ambassador Room, Howard Johnsons Convention Center, Lee Road and 14. Mayor Severance stated that this is information purposes and leave it for the Council to read. Mayor Severance read a letter from the Humane Society regarding funds for the Humane Society. He stated that this letter should be on the agenda for the next council meeting to take appropriate action. The City Clerk read a letter from the Edgewater Business Mans & Citizens Committee requesting an opportunity to be heard at the next City Council meeting. Mayor Severance stated that this committee will be granted time at the next Coucnil Meeting and that there will be a time limit on individuals, they may speak for three minutes. The City Clerk read two letters. 1- from the Building Code Committee regarding the lose of a secretary. They feel that it is very important to have a secretary taking minutes. 2- from the Zoning & Planaing Board regarding the lose of their secretary. They feel that it is necessary for a secretary to be present to keep records of the minutes. Councilman Bevel stated that it didn't seem necessary for a secretary to have to go to the meetings when a member of the boards could turn the tapes over and run the tape recorder. The Council discussed the matter of a secretar, at these meetings and Mayor Severance instructed the City Clerk to assign the secretaries to the different boards. The City Clerk read a letter from the Zoning & Planning Board stating that at the July 9th meeting they zoned 8-1 to accept the proposed new sign ordinance, with corrections noted in the minutes. They recommended that the Council adopt this sign ordinance. Mayor Severance stated that the Edgewater Businessmens & Citizens Committee will have some questions pertaining to the sign Ordinance at the next meeting. He requested that a member of the zoning & planning board be present at this meeting. The City Clerk read a letter from the Zoning & Planning Board regarding the squating off of the City Limits to the south, the board members determined that it would be in the best interest -2- ~ ......, of all concerned parties that this property listed be incorporated into the City of Edgewater. They requested the City Council to proceed with plans for annexation of the properties east of U.S#l south of Friendly Shores Mobile Home Park and North of Pyrmid Mobile Home Park at your earliest convience. Mayor Severance stated that the Council has received a petition from the other property owners that they did not want to be annexed into the City. He stated that the Council will have to discuss this Monday night. The City Clerk then read the petition, from the other property owners. The Council discussed the allocation of water & sewer for this trailer park that is proposed on said property. Mayor Severance stated that Monday night he will ask Mr. Fernandez to clarify this letter that he has written to the Council. The City Clerk stated that when she put out the invitation for bids on the barn, she had the dead line August 1, instead of AUlust 5. She stated that no bids were returned. She asked to put this on the agenda for Monday nights meeting to have this extended to the next meeting. The City Clerk stated that no bids had been returned on the roller and asked if they wanted to extend the time. They were out for three days, the 23rd, 25th, and 27th in the Daytona Beach Journal. Mayor Severance stated that we could possibly work with it if we go to the garbage truck situation, possibly utilize it. The City Clerk read a letter frem the Zoning & Planning Board requesting the City Council to place the amount of $5,000.00 in the City Budget for the fiscal year October 1, 1974 through September 30, 1975, to be used for the Zoning & Planning Board. Mayor Severance stated that the Council needs to acknowledge this and explain how much they are proposiBg. The City Clerk stated that the Florida Shores and Beach Preservation Assoc. is holding a meeting October 2,throagh the 4th,.-at Long Beau Key. Mayor Severance stated that this is a matter of Information. The City Clerk stated that the Indian River Baptist Church is requesting permission to use a small trailer as a tool shed at 1816 India Palm Drive, while Rev. Hollowell's house is under construction. Mayor Severance stated that this will have to be put on the agenda for Monday night's meeting. The Council discussed this matter further. The City Clerk stated that she has written to the Volusia Council of Governments, and there aren't any dues and they have just requested that we be placed on their mailing list and will be notified of their meetings. The City Clerk read a letter regarding the designation of the area wide planning agency to coordinate the Volusia Coastal Area Transportation Study, they requested that a copy of our resolution if approved be forwarded to the Governor's Office. Mayor Severance stated that he will have the City Attorney look it over. This resolution is to certify that we agree to them being designated as this Volusia Coastal Area Study. We need to attend some of their meetings to find out more about this aatter. -3- '-' ""'" The City Clerk read a letter from the J. E. Tumblin Insurance Agency stating that the claim of FebruazT 7, 1974 has been settled and final payment made. This is the claim where one of the City's employees pulled out in front of a man. Mayor Severance stated that this is a matter of information and las been taken care of. The City Clerk read a letter from Edwirl H. Ragan, Mayor of Brooksville Florida, concerning a small league of cities. Mayor Severance stated that this should go on the agenda to acknowledge it and see if the Council is interested. The City Clerk stated that Mr. Harmon gave her some prices from Green Acre Nursery, for the work at the Library. (1) $130.53 _ to remove everything, (2) $101.53 -moving the plants and leaving the trees (3) $88.06 - sod & irrigation system, labor is included on each. Mayor Severance stated that the Council will have to discuss this and decide Mondays meeting. The City Clerk read a carbon copy of a letter that went to Mr. Joseph Fransmathis, director of the Office of Water Programs for the EPA, concerning the Edgewater Sewage Treatment Plant. Mayor Severance did not feel that it was necessary to put this on the agenda. The City Clerk read a letter from D. C. Huskey from William R. Howell & Co. concerning a financial consultant for the water and sewer project. Mayor. Severance stated that he would like to know what the going interest rate right now would be. The City Clerk stated that she has three letter from the Chief of Police comending three different officers, that he would like read at the Council Meeting Monday night. Mayor Severance stated that this should go on the agenda also. Mayor Severance introduced Mr. Cobbet on the recreation facilities, he then turned the floor over to him. Mr. Cobbet stated that on the property across the street, made some sketches and put some packages together. He talked on the multi-games court which would give us basketball, and wi~h the pDrtable units that are available now would give us, volley- ball, paddle tennis, badmitten, and two bther t;.pe of racket games. He explained these courts in full to the Council. After the Council and Mr. Cobbet discussed this multi-games court in its entirity for 1 hour, Mayor Severance explained that Monday night the Council will take action to go out and advertise for bids, specifications can be picked up from the City Clerk. The Council then went to the applications for City Manager. They will hold a p1iminary discussion to decide what number of these gentlemens resume received that we want to come in for a personal interview. Mr. Stevens - Councilman Clinton stated that from what he read he did not see anything about City Manager. -4- ...... ..."" Councilman Bevel stated that he has had military service. Mayor Severance stated that the Council doesn't feel that Mr. Stevens has the qualifications. Mr. Corliss - councilman Sikes stated that he has extensive Municipal training institute, college, ~ Mayor Severance stated that he is currently employeed in Walen Mass. as an executive sectetary. Councilman Sikes stated that he is 48 years old and it looks like he is wanting to find a good place to retire. Mayor Severance stated that he looked at his education and he doesn't really have a degree of any kind, he has 60 acapitable credits in business administration and other formal education. w. Basil Bulard Mayor Severance stated that the only thing that they have received was a application for employment, nO'resume at all. He has a Masters Degree for Florida Tech University in Orlando but it doesn't state a masters of what. John Harris Kelly - Mayor Severance stated that he is retired from the Military Sl years old. He is the finance director for the City of Maitland. He would like to move over here permenantly in New Smyrna. He is primarily interested in a 2 or 3 day a week job, but would take full time. Donald G. Harris - Mayor Severance stated that he must have been in school all of his life. Councilman Bevel stated thatmost of his fields are law enforcement. Mayor Severance stated that the Council needs to consider that he has had a lot of experience inFinanciig andmanaging. He worked at the Space Center for a couple of years. Norman Dale Bryant - Mayo~ Severance stated in Moorhaven, F1mrida. in 1964-73. He worked off at the Cape. that he is currently a City Manager He was past Mayor in Cocoa and City Councilman at the Space Center, then he was layed Larry R. Merrit - Mayor Severance stated that currently works for Monore County Office for the agent of Assistant Director & Coordinator for the area wide model program. He has a Masters in Public Administration. with Metropolitan Study being his major. John R. Windham - Mayor Severance stated that he is cureently employed as the executive director of the Alma Macon County Model Cities Commission. Mr. Vanderslice - Mayor Severance stated that he is cureently pr~paring to graduate from the Peen State University with a Masters Degree in Public Administration. He is 24 years old. Joe Grammer - Mayor Severance stated that he has had 10 years experience as a disjockey. The Council then discussed which ones that they would like to have interviiws with. Councilman Bevel stated that he would like to talk with Mr. Vanderslice., and Windham, and Bryant. Councilman Sikes stated that he would like to talk to three of them, Bryant , Harris and Vanderslice -S- ~ ~ Councilman Clinton stated that h. would like to speak to Mr. Vanderslice, Mr. Harris, and Mr. Bryant. f.K. Mayor Severance stated that he picked more than two, based on the fact that he.felt that a couple f of them, we should contact them anyway, ~e mlght get ~ responce. Mr. Harris, Mr. Bryant, and Mr. Merrlt, and Mr. Wlndham, Mr. Vanderslice. Mayro Severance stated that we all ~% agree on Mr. Vanderslice, so we can take him out. The other one that everyone was unanimous was Mr. Bryant. Mayor Severance stated thet we need to enclose in the letters that we send these men the starting salary and what our intentions are. If we could agree on a date for the interviews we could call the individuals and talk to them. Then if they ar~ interested tha~ we can agree on a date. Mayor Severance stated that the City Clerks salary is going to have to be adjusted, because she is not going to have the job to do. There was much discussion on the City Clerks salary. Mayor Severance ~tated that the third applicant that the Council a~reed on is Mr. Harris, then Mr. Windham, and Mr. Merritt. So there are three that was actually unanimous, Mr. Harris, Mr. Bryant, and Mr. Vanderslice. Mayor Severance asked Mr. Harris if he could be at the August 15th Workshop for his interview with the Council. Mr. Harris stated that that would be fine, and talked with the Council. The Council then interviewed Mr. Harris and cancelled out his appointment for the Workshop meeting. Mayor Severance stated that the Council now understands that Mr. Harris is agreeable to~the starting salary with the understand'ng that increases will become available. He told Mr. Harris that the Council will be contacting some other people and that they would get back with him, by the end of August. Mayor Severance stated that on the 15th Workshop he would like to discuss Street Lights. He would also like the Councils approval to contact a gentleman in regards to xk. becoming an agent of record for insurance purposes. We will sit down at a meeting and tell this gentleman what the City wants. Mayor Severance stated that the City has $130,000 that we are going to have to designate in to 6 prioities. I - Park & Pier $17,000 2 - City Barn $30,000 3 - Recreation $15,000 4- Paving $25,000 5- Land Fill $13,000 6 - Police Cep~. $ 5,000 Mayor Severance instructed the. City Clerk to put on the agenda for Monday night to advettise for bids for two new RifE Police Cars. With the bids to be returned September 2nd. Councilman Clinton requested that the Community Center be painted from the windows down in blue enama1. The City Clerk stated that the forman at the City Barn, Joe Martine is having a little trouble with the mena at the Barn. They don't understand the Merit System and they understand how xk it is going to work. She said that she would go over there and talk to them, explaining to them how it would work and how it would be grades. Mayor Seveance told the City Clerk to give Willard Kirby a call and he might help her talk to the men at the barn. -6- .'-' ....." The City Clerk then asked the Council when they were going to implement the raises. Mayro Severance stated that Monday night he would like to have the Ordinance to implement this recommendation 1 of the Merit Board. We can declare it an emergency, prior to the reading of the Ordinance, then read the ordinance and have it rect~oactive to the beginning of the August pay period. Mayor Severance requested Chief Kates to put a letter in the agenda recommending that the Sgt. be promoted to the position of Leuit. and the Council will take the appropriate action on it. Councilman Bevel asked about the contractors tearing up the roads with their big trucks. Mayor Severance stated that we can't do any thing to them unless we catch them in actton. He stated that Monday night we will ask the attorney to stop everything else that he is doing and find out if there is anything on the books that we can inforce this problem and what do we have to do to bring out the substancial amount on everybod; that comes in to the City to work, and if in fact they are caught doing something of this na~ure they forfit that bond. Mayor Seveaance adjourned this meeting. -7-