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10-02-1974 - Workshop . w ...", WORKSHOP MEETING RFGULAR MEETING HELD OCTOBFR 2, 1974 The Regular Meeting of the Workshop of the City Council of the City of Edgewater was called to order by Mayor David C. Severance. BILLS & ACCOUNTS NONE COHMUNICATIONS Mayor Severance read a letter from Fairchild Products Inc. of West Palm Beach, Fla. stating that they are enclosing a decal of a similar nature to the one that we sent them. The costs are rather high and they may wish to order one of their samples. The City Clerk then showed the Council the samples that were sent. Mayor Severance stated that Mr. Bryant ( City Manager) knows someone in Titusville that is in the printing business. He suggested that they take no action on this right now until Mr. Bryant contacts this gentelman. Mayor Severance stated that we should be able to get this done a lot cheaper than $55.00 per color. Mayor Severance stated that Mr. Deloach is building a house beside Reverand Hollowell and is utilizing the same utility trailer. He is reauesting a permit to use it. He stated that the permit should be worded up to 90 days or upon occupancy of the home which ever is sooner, then decided on final inspection. The City Clerk read a letter from the Halifax Chapter of the American Hibisuas Society extending their thanks for the proclamation for the Hibiscuas Week. The City Clerk read a letter requesting a street light on 3129 Willow Oak Drive. Mayor Severance stated that we are closed out on our street lights right now, but will send her a letter telling her. The City Clerk stated that the Primary will be coming up the 22nd of October. She stated that we need precinct workers. She asked if the Council wanted to appoint people or use the same ones that the County used. It will cost the City mare iF they appoint people. Mayor Severance sta~ed that the Councilman whould think this ober for Monday nights meeting. Mr. Bryant stated that he has a letter from Briley, Wild from Rick Fernandez concerning the sanitary land fill. He stated that what they are trying to do is come up with some alternatives to the land fill problem. He highly recommended that the land fill in Oak JIill not be considered at this time, because of the' lease agreement that they have with the poeple that own the land. With this 100 acre sipht at this time is out of the financial possibility for tiS at'this time. Another alternative would be to haul it to tomoka. But this would be an expensive proposition. -1- 1- .~ .. ..""" The third alternative would be to bring our present sanitary land fill sight in compliance with standards. It is nearby and we would have control of it. He highly recommended that we authorize Mr. rernandez to proceed in findin? the cost of it. re stated that the same thinps that we will have to do with out present land fill area we will have to do th the new sight if we buy it. Mayor Severance stated that there is some indication that monies are avaliable through the Farm Home Administration for the purchase of eouipment and land. Mr. Bryant stated that we are looking at a possible 10 years ~se or posibly more. 'layor Severance stated that this will be placed on the agenda for appropriate action Monday night. Mr. Bryantstated that he did write a letter to Florida Power & Light, Mr. Broddle and as results, he called and he xx has a meeting with him Firday morning. Mr. Bryant stated that Mr. Coffee came in to see him today concering City Hall telephone system. He recommended that we go with a console type telephone with four rotating numbers. The main console will be the Police Dispatchers, the other two will act as back up units for the main one. Each of the instruments will have all of the rotater numbers on it. The present telephone system is costin? the City about $85.23 and the new one will cost $143.61 a month. Mayor Severance stated that this will be put on the agenda for approval at the Council meeting Honday night. Mr. Bryant stated that he received a letter from Magnaaum Corp. concerning the apparentmislocation of Guava Drive between 19th and 20th Streets in Florida Shores. He recommended that the City do nothing and at best allow them to move it, after they get approval from us. Mr. Br"nt stated that he did some limited research on the American Flag. He then read to the Council about this. Mayor Severance stated that action would be taken Monday night on taking the flag down each night and who will do it. Mr. Bryant stated x that all bids were rejected on the Barn because of the inahility to valilate the funds necessary. As a result Mr. Howard ahdn Mr. Bryant have met regarding this matter. He stated that he is waiting for indication from the rouncil as to what they should do. Mayor SEverance stated that the first thing that we are going to have to do is to amend the budget and include a category of construction for City Parn and put these modies in that we have left over that is not designated as surplus. He felt that the Council could amend this under an emergency because of the way that the conditions are. City Attorney Weaver stated have an emergency reading. go through 2 readings. The City Barn in full. that he doesn't beleive that we should Which would mean that it will have to Council discussed this matter of the Mayor Severance suggested that they discontinue discussion on this until we have the full council here and then discuss it. In the mean time Monday night we can give authorization to Mr. Bayant tocontinue with his project with the City Barn, and prepare all of the necessary paper work between him and the architect. Mr. Brvant stated that he felt that it would be good to have a City wide pick up of anything and everything. East of UsS. 1 on the 16th and lVest of tJ. S. 1 on the 23rd. -2- .. - " .-. '-' ...., Mr. Bryant stated that a Mr. Jack Dunkle with the United Way Campaign, he wanted the~ approval of the Council to approach employees on what their option WOl1ld he onthis, if they want to patticipate. They will N not be opligated in any way. , He asked the Council to~~r~pare some bid specifications for a new garbage truck. Mayor Severance and the Council did not object. Mayor S~verance announced that we are trying to obtain a loan from the Farmers Home Administeration on our new water & sewer expansion project, to triple its capacity. The FHA people will be here in the Mayors Office for a hearing with them, at 1:30 P.M. This is the hearing where the end result will come out of it, whether we get the loan or not. Couicilman Clinton asked about the insurance in case anyone of our employees get hutt on the job. Chief Kates stated that the insurance compa~y will pay for it but nnt for the keeping of their family. Councilman Clinton asked about motels, if the City could make any arrangement that while they are not having any business, will their rates go down. Mayor Severance stated that there is apsolutly no way that we can give them a break an the rates, if we did it for them we would have to do it for every resident, mobile home and etc. Mayor Severance stated that he has heard some talk about people trying to put some pressure on the County Council to put an item on the agenda neNt year of doing away with the County Manager system. The Council discussed this matter. Councilman Bevel stated that the Edgewater Volunteer Fire Department doesn't have a XiH~ sign, and that we need to get one there and in fro.nt of the R City Hall. Councilman Bevel also stated that the City Hall needs an exhaust fan because the building smells. Mr. Christy then talked to he Council about the radio for Civil Defnence. They went into disucssion about the encessity of CD having a 2 channel radio. The City Clerk stated that the Zoning &~lanning Board would like to meet witlh the City Council and the City Attorney to iron out what the duties of the Xoning Board of Adjustments and the Zoning & Planning Board's duties are. Mayor Severance asked the City Clerk to get in touch with Mr. Wolfe sometime tomorrow to set up a date that they can meet. Councilman Clinton talked to the Councol about recreation. This meeting was adjourned by Mayor Severance.