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01-20-1975 - Workshop ... '-' ..""" WORKSHOP JANUARY 20, 1975 Aft: I 5,drA The Regular Meeting of the Workshop was called to order by Mayor David C. Severance Monday, January 20, 1975 at 7:00 P.M. in the Community Center. BILLS & ACCOUNTS. GENERAL FUND Southern Bell City of Edgewater Florida Power & Light Oasis Car Wash City Auto Supply Kirby's Petty Cash New Smyrna Beach News Boswells Signs James M. Nichols National Chemsearch Dwight's C & C Tractor Time Cards of Florida Hanson & Mc Callister Taylot Brothers Tommy Duane Industrial Office Outfitters Standard Oil W. S. Darley Corp. Shar C!lOp. Letter Equipment & Wupply Knight Paper Co. Harrismn Uniforms Xerox Controled Specialests Co. Jack Co~~ & Co. New Smyrna Beach Edgewater Humane Soci~ry City of New Smyrna BEach Alexander M. Cosia Consolidated ~ ElectrictK Co. B. & J. Electronics Co. J. E. Tumblin Insurance Robert H. Christy County Council Joseph E. Weaver 177.31 96.25 1,872.61 14.00 27.15 10.95 16.99 19.60 64.00 96.10 430.10 51.34 375.00 56.30 300.00 180.00 100.00 322.99 2,366.76 48.25 61.85 72.55 50.00 221.80 97.00 640.00 93.25 150.00 132.00 51.00 38.62 3.15 14,301.70 62.58 889.23 152.60 23,643.33 WATER & SEWER Southern Bell City of Edgewater City Auto Supply Florida Power & ~ight Florida Awning Environmental Specialties Hughes Supply Badger Meter Hughes Supply 25.20 5.50 8.60 1,615.04 19.08 47.10 59.89 382.44 109.76 2,Z72.6l Revenue Sharing 'w' ...., Joseph E. Weaver Max Massey V. Y. Smith 125.00 15,230.00 73.25 Councilman Dietz questioned the bill for Oasis Car Wash $14.00 which was for washing Police Cars for one month. 15 Min. The Council discussed the bills & accounts in full. Mayor Severance stated that there was some discussion at the Special Meeting in regards to Mobile Horne Permits. He stated that we did however take action on an ordinance for the first reading on this. He then turned the floor over to Mr. Knock, the County Building Inspector for questioning from the Council. Mr. Knock stated that the prices that he will quote will be the County prices. This pertaines to Parks and any land. It is called a Mobile Horne Permit with a tie-down and foundation inspection. The tie-down is a State<requirement. This means the length of the home up to 40 foot it would be three (3) tie-downs over the roof. Tkis is primarily the tie down inspection, to make sure that it is tied down and blocked up properly. Mr. Knock stated that from the factory the trailers corne with just the stup out. Most trailers have two bathrooms so the plumber connects these two bathrooms together with the correct fittings over to the sewerage whether it is septic tank or public sewer. This is a $10.00 fee. Then there is an electrical fee. He stated that they do inspect where this cord in pluggediin and how the pedistol is set up. Florida Power & Light hooks only 100 amps, which must be inspected up to that point. The trailer park in question tonight is going to be all 200 amp service. This will be direct wire, no plug ins. 25 Min. Councilman Sikes stated that most of the Mobile Homes corne with the Florida Seal to certify that it meets certain requirements. He questioned the electrical connection to these trailers. Tape 1 Side B 5 Min. 16 Min. Councilman Dietz suggested that the man that builds the park pays for the building of the park, setting the sewer lines and everything, then when a man comes in and set his Mobile Horne there, he has to make application to the City for a permit. Then they caarge on the rate of 50~ a foot. This gives them a complete inspection. They have already made the electrical inspection, the plumbing inspection has been done, the sewers are there, you know the proper size of wire and the tiedowns are built into the homes, so it is a very simple thing, then the mobile home owner pays for this final inspection. All the inspector has to do in look at the plumbing and the electrical connection. Mayor Severance stated that what we are talking about is a fee, for the inspection for a Mobile Homm Park. The fee for the inspection of a Mobile Horne Park and the initial mobile home resident that hooks up to that new service, that this fee will be a,lone time fee inthat regard. This money will be for the inspection of the new park and the first mobile home that goes in there. Mayor Severance asked Mr. Knock what the County's fees for inspecting a Mobile Horne Park. Mr. Knock explained that the way that they figure it is that we take $5.00 for the first Mobile HOrne pad and then $2.50 for each one after. This is for electrical and we do the same thing for plumbing. 20 Min. Mayor Severance staed that he would like to close the discussion on the Mobile Horne Park unles any member of the Council has any additions and instruct the Attorney to draw up an ordinance adopting the County's fees for Mobile Horne Park. -2- '-' ..., 25 MIN. Councilman Dietz stated that all that we have so far is a section of utilities, but in these parks we have space that is to be allowed. He questioned if this should also be in the ordinance. Mayor Severance stated that he would like to move onto the fees for the Mobile Horne Inspection. He stated that he felt that we should set a permenant fee for all mobile homes. Councilman Dietz suggested that this be made into two ordinances. We will have to instruct the power company that any time that there is a disconnect they will have to notify the City, and have a boot put in. City Attorney WEaver stated that a penalty clause should also be put in this ordinance. Tape 2 Side A 10 Min. Mayor Severance stated that he felt that taking Councilman Sikes suggettion of taking this $48.00 and splitting everything in half and corning up with $24.00 for a mobile home inspection would be adequate. A mobile home inspectmon would consist of a tie-down, electrical, plumbing and mechanical, without breaking them down. The first reading of this ordinance will be Thursday night at the regular Coucnil meeting. The Council then discBssed the Ceta 2 and Ceta 6 Program. Ctiy Manager Bryant stated that under the Ceta 2 Program city will need in the neighborhood of $21,000 for labor of specific positions. The City has already hired a sewer plant operator, a Police man, and an automobile mechanic. This will fill all of the slots available under the Ceta 2. The Federal Government will pay the salaries of these individuals plus it will cover 5% of administrative costs. All we have to do is put in a monthly bill for the salaries paid in this program. City Attorney Weaver stated that the Volusia County Legistative Deligation will be at the Volusia County Court House Annexa and wanted x to know if Edgewater had anything to bring up at this meeting. 20 Min. City Manager Bryant stated that he has been in contact with Briley, wild and Assoc, our ~ngineers concerning the Block Grant Program that was presented to the Coucnil. Coucnilman Cairnie stated that the printers that printed our code book had an overuun on the copies for our book. They have offered them to us for $100.00. There are 12 complete sets. The Council stated that if the City Manager feel that there is a need for these copies then it will be up to him to obtain them, and the Council will be of no objection to this.' Councilman Cairnie asked the City Clerk if she received a letter from the Library Board on shelving, which will be brought up in communications. Coucnilman Lodico asked whent the Florida Power & Light will be replacing the street lights in the City. 25 MIn. Councilman Lodico question~d if a Vice Mayor can call a Special Meeting. Councilman Cairnie stated that he would sa, that the Vice Mayor can call a meeting if the Mayor is out of town. City Attorney Weaver stated that he might write the Attorney General and empose this question, sending him a copy of outr Charter or particular relivant section where it says that three members of the Coucnil may meet. -3- '-' ...., Tape 2 Side B The Council discussed this subject on the calling of a Special Meeting in full. 5 Min. Mayor Severance instructed the City Attorney to research the changing of the Charter under the Home Rule and give us a definate answer on this by the next meeting. Mayor Severance stated that we should wait for a two week period for a reply on this and if no reply is received by then we should take action. Councilman Sikes suggested that a crossover be put on the highway at Rhode Island and Edgewater Drive. The Fire Department is located there now and there are many homes in the Edgewater Drive area. Mayor Severance instructed Mr. Bryant to make a not of this and check with the State. Councilman Dietz stated that on 30th Street there are no cross bars at the railroad track. He suggested that the Council go on record of writing directly to the County and request them to have some signals put up there. Councilman Lodico stated that there was a propane gas truck parked on Neptune Drive. Mayor Severance stated that this truck in parked on Mr. Browns property and is SO feet from any structure which in in accordance with the National Fire Prevention Code, and that there is nothing that we can do about this. Mayor Severance instructed the City Attorney to check with Holly Hill on this and report back to the Council. 10 Min. Councilman Cairnie stated that he has had some complaints about the lights on the Tennis Courts on Riverside Drive, shining in pe~ples eyes while driving by. City Manager Bryant stated that he has checked into this and stated that it did not impare his vision, that in fact it helped him see. Mayor Severance stated that there was one light that he would like to have checked, and that is the light at the north end of the north hand ball court. City Manager Bryant stated that he would like to know what the Council's pleasure is on the Building Code Review. Councilman Dietz stated that first he would like to say that the bulldozer is working fine. He stated that he would like to instruct the City Manager' to get in touch with Mr. Troup to see if he has a part that this will fit mounting on the fork, so that we can leave the bulldozer there. Mayor Severance stated that Mr. Bryant has gotten a machine here that we can flash these pages of the Building Code up on the screen for people to read, and question. Mayor Severance stated that it was mentioned by the Council that we wanted to notify contractors and so forth that might be interested to attend Workshop sessions when we will be discussing the ordinances. Councilman Dietz stated that we should just have one Special Meeting and do two of them at a time instead of having so many workshops. 15 MIn. Mayor Severance stated that if we do it this way that at 10:30 lights are going out, that we will do as much as we can until 10;30 P.M. -4- . ~ ..., If the Council agrees on this then we will set up a series of special meetings and advertise them in the paper for one a week. Councilman Cairniesuggested that it be worked so that the electricians in the area can read the electrical code and make suggestions. Mayor Severance stated that he would like to set up a Special Meeting. 25 Min. Councilman Sikes suggested that we make copies for the contractors and send them copies and ask them to make comments and return them to us. 5 Mayor Severance suggested that/copies be made and sent to these businesses and request a reply by the second workshop in February which is the 24th, then we will take appropriate action the. Councilman Dietz stated that we should send these outside of the area and not to the ones that were on this board. Tape 3 Side A Mayor Severance then turned the floor over to~the City Clerk for Communitations. The City Clerk suggewted that the City Attorney draw up a resolution on the postage that the Cmuncil voted on. The City Clerk stated that the Police Chief would like one wora changed in the junk automobile ordinance. Police Chief Katez explained what he wanted. . The City Clerk stated that there is a possibility that a gentleman will be corning to the meeting on Thursday evening with a check for fue City. He would like to be placed on the agenda so that his organization can have a little publicity out of it. It is from the Chamber of Commerce and it will be for the amount of $1,000.00 for the fence on the recreation complex. Min. The City Clerk then read a letter from the Edgewater Public School P.T.A. concerning the possibility of bicycle paths along Ridgewood Ave, from Ocean Ave. south to Indian River Blvd. Mayor Severance stated that he thought at the time that it would be a good idea to have this letter submitted and we can give it to Mr. Bryant so that he might be able to use this inhis Ceta 6 program. Mayor Severance stated that this will be on the agenda for Thursday night. The City Clerk read a letter from the Building Code Committee requesting a written statis report on the building codes. The City Clerk read a letter from the Building Code Committee requesting the Council to make the codes into booklet form. Mayor Severance stated that hopefully final action will be taken place on the 27th of February, pending any suggestions that might corne up. Both letters were tabled until this time. 10 Min. The City Clerk read a letter from the Edgewater Library Board requesting stack shelves. Councilman Cairnie stated that the Library does need some shelves. Mayor Severance stated that he would like to take action Thursday night to direct the City Manager to do what ever the Coucnil decides. -5- . &- '-' ...." The City Clerk read a letter from Kenneth Janice who &wns the Yelka Terrace Court, protesting the increasing the garbage pick-up fee, from $5.50 and month to $16.00 with no increase. He then asked the following questions: 1) Can we take out garbage to a desposal out selves. 2)Can we procure other garbage service. 3) When is the next Coucnil meeting that he may attend. 15 Min. The Council discussed this matter in full. 20 f}1in. Tape 3 Side B Min. Mayor Severance instructed the City Clerk to check the current charges are per unit per can for the garbage rates, then action will be taken on this Thursday night. The City Clerk read a letter from the City Judge, Judson Woods, requesting an increase in salary to $400.00 per month. Mayor Severance stated that it was a justified request and that it should be placed on the agenda. Councilman Dietz agreed with him. The City Clerk read a letter from Mr. & Mrs. Kemp requesting their impact fee back. The City Clerk explained to the Council m that on 204 Flagler Avenue 9~ years ago when the water was put in, there was a meter installed at a vacant lot. This meter was never connected to anything, our crew found the meter, and Mrs. Kemp had paid all of the fees to connect a home to the water and sewer system along with the impact fee. When she found out that there was a meter already there she requested her impact fee back. The City Clerk stated that she told here that she could not give the money back to her, because when the meter was installed the only thing that was paid was a $10.00 meter deposit which was refunded when the people moved out. This bill went on from 1964 up through 1966 there is a note that this was closed by the Council because the people were unable to pay, we wrote off $174.25. She told her that what ever the Council's decision was, that was what we would abide by. Mayor Severance explained that the house was built but was never completed. The meter was put in when they run the water lines. City Manager Bryant stated thatthis meter has never been used and still belonged to the City and had never been paid for. This couple as far as he can tell is a new comer; a new customer to the system. 10 Min. Councilman Cairnie questioned the fact that ourordinance stated that the impact fee will be paid when the building permit is taken out for a new building. Councilman Sikes suggested that they payoff what was accumilated before in 1964 plus 6% interest. Mayor Severance stated that this will be settled Thursday night. Councilman Sikes questioned if this matter had to be brought up again or could we just instruct the City Attorney and the City Manager to look into this. The City Clerk read a letter tonceriing Mr. Hamel's Mobile Home Park. A check was inclosed for $2,000.00 for water lines being run to his property. City Attorney Weaver stated that this property has not been rezoned at the peesent time, and that he has a notation for an ordinance to rezone this property. -6- . .. I .. '-" ....., 15 Min. Mayor Severance stated that he is going to request Mr. Weaver to give us the legal guidence on this matter Thursday night. 20 Min. Coucnilman Dietz stated that he did not like the idea of Hamel having to pay and Cameron not. He suggested that we take this to court and let a Jury decide. We need an opinion from the Jury whether this July 1st ordinance that was passed incorporates Mr. Camerons property. He stated that it will cost the City $2,000.00 if we don't do it. 25 Min. Councilman Sikes stated that we have got to go all the way back to the Zoning & Planning Board when they first presented this to us, indicating to go ahead. He applied under the old ordinance and our attorney said that we could not do it, to den,~ him this permit. City Attorney Weaver stated that the letter from the engineer was apparently according to the engineer misinterpreted by the Council. It was read that night that we did have it passed. City Attorney suggested that he get all of the communications and minutes together in a package, and get all of the facts that he can find in the public records, then present this to him even if we have to call a special meeting, discuss this and then decide what should be done. rape 4 ;ide A This will be xx put on the agenda and then tabled for a Special Meeting. Mayor Severance adjourned this meeting.