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03-24-1975 - Workshop ~ ~ WORKSHOP MARCH 24, 1975 Tape 1 Side A o min. The Regular workshop meeting was called to order, March 24, 1975, at 7:30 P.M., by Mayor David C. Severance. The City Clerk read the bills and accounts. Mayor Severance asked for questions on the bills and accounts. Councilman Dietz questioned Fairchild Products. The City Clerk read the invoice to the Council. Councilman Dietz questioned Sears, Roebuck & Co. It was explained that this was for the fence for the recreation complex. Councilman Dietz asked if the bills for May, Zima is the final billing on the audit. The City Clerk stated th~~ ~+ was. Councilman Dietz questioned Hughes Supply. The City Clerk stated that this is for the fountains at the Park and Pier. Councilman Sikes questioned the bill from Phillips Feed Store. The City Clerk stated that this is for fertilizer Councilman Sikes questioned the bill from Inter Royal. The City Clerk stated that this is for the book shelves. Councilman Cairnie questioned the bill from Briley, Wild. The City Clerk stated that this is on the Block Grant Program that you gave them the go ahead with. Councilman Cairnie questioned the bill from Foxboro. The City Clerk stated that this is for a flow meter, and repairs. Councilman Cairnie questioned the bill from Briley, Wild in Federal Revenue. 5 min. The City Clerk stated that they have to bill the funds seperately because there has to be a seperate audit on it. The City Clerk stated that just for information the Farmers Home Loan for $700,000.00 has been approved. There was discussion about how much of this money will be for Edgewater. The City Clerk read a memo from the Merit Board to the Council, in regard to pay increases. 10 min. 25 min. Tape 1 Side B o min. .... ...., Councilman Dietz questioned if all of these raises were contemplated in the budget when it was first made up? Mayor Severance stated that it was, and it works better with the merit system by going by anniversary date, where you don't have everyone in the same year. The City Clerk read a letter from the Fire Department Treasurer, in regard to the annual Fourth of July Festival, requesting a donation for the purchase of the fireworks. There was discussion about fire protection. It was discussed that there should be an agreement worked out with the County in regard to this. Mayor Severance asked the City Manager to write a letter to this effect to the County. The City Clerk read another letter from the Mayor in Port Orange in regard to the rescue helicopter proposal. The City Clerk read a letter from a Mr. Rowe, which was attached to the Mayor's letter. There was some discussion about this. The City Clerk read a letter from the Edgewater Library Board, thanking the Council and Mr. Christy for the use of a movie projector. The City Clerk read a letter from the Board of Governors asking the Council's opinion on locating a basketball court east of the Shuffleboard court for the young people to use when it is a tennis day on the recreational complex, also, if the handball courts could be lined properly. There was some discussion about the playground equipment. The City Clerk read another letter from the Board of Governors in regard to Vito Castelano receiving a $25.00 a month raise. There was some discussion about this. There was discussion about the Board of Governors, and how they are using the Community Center. The City Clerk read a letter from the residents of Alice Street questioning why they have not received their street light. Mayor Severance stated that he has spoke to this man and this will be taken care of. The City Clerk read a copy of a letter to the City Attorney from Rick Fernandez in regard to Urban Development, and his verbal proposal made to the Council at a previous workshop. 10 min. There was discussion about Florida Shores and whether we are maintaining any roads that do not belong to us. Councilman Cairnie questioned whether it is right to hold the Council meeting on Wednesday rather than Thursday, which is the stated night in the Charter. -2- '-" ...", There was some discussion about this. Councilman Cairnie questioned the sewer report, and the City Clerk stated that she would get the answer from the Water Department. The City Clerk stated that everyone got a copy of the budget report and the cash statements. Councilman Cairnie questioned who made up the budget report. The City Clerk stated that she did it with the help of a repre- sentative from May Zima. Tape 2 Side A o min. Councilman Cairnie questioned the amendment on the tax figure. The City Clerk stated that this comes from the Homestead Exemption that came in. Councilman Cairnie questioned the miscellaneous income, where did this money come from? The City Clerk stated that $4,00G.00 came from the County,she further explained the figure. Councilman Cairnie State Revenue Sharing. The City Clerk explained this. City Attorney Weaver spoke to the Council about this briefly. 5 min. Councilman Dietz questioned the CETA II and CETA VI programs. The City Clerk stated that this is money that we had not anti- cipated at all. Councilman Dietz stated that you can not use this program to replace anybody it is as an addition to the help you now have, and you are not showing that in your anticipated expenditures so you are violating the law. City Manager Bryant stated that the CETA money is all accounted for and up to date. 10 min. Councilman Dietz stated that this should be added into the budget for the purpose of the public interest. Councilman Dietz stated that we should do what the auditor sug- gested. We should not intermingle funds. Councilman Sikes suggested that we get a letter from the auditors stating how this should be handled. 15 min. The City Clerk stated that a representative from May Zima did this budget report. Mayor Severance stated that the salaries for the CETA people are being paid out of the General Government Fund of which we have had a turn over of personnel and have not refilled those slots. Councilman Dietz stated that this is against the CETA program isn't it? City Manager Bryant stated that this is not true, he has specifically cleared this with the Manpower office, prior to hiring. -3- 25 min. Tape 2 Side B o min. 5 min. '-" ..., Councilman Cairnie stated that this should be covered under the title Capital Projects. Councilman Dietz stated that if we are using the money to replace people, then our anticipated expenditures should have gone down. There was more discussion about this. The City Clerk stated that the auditors gave her this figure: There will be $52,294.88 transferred from the General Fund that will reflect the expenditure for the Park and Pier, the Handball Courts and the bulldozer. The City Clerk stated that you are transferring this from the General Fund, and she tried to explain this. Mayor Severance spoke in regard to this, explaining further that the CETA people are paid first by the General Fund, then the City is reimbursei by Manpower. There was more discussion about the Trust Fund to be set up. Councilman Dietz asked the City Attorney if there is a law that sets forth the amount of surplus that you can have before you can lower or raise taxes? City Attorney Weaver stated that he doesn't recall such a law. Councilman Lodico questioned how we got this Federal money. Mayor Severance stated that this was done through the City Manager. Councilman Sikes asked if we could get a letter from the auditors in regard to this so to end this discussion and continue. City Manager Bryant spoke to the Council in regard to the paperwork involved in any Federal money received, etc. Mayor Severance askedthe City Clerk to get a letter from the auditors. Councilman Cairnie stated that he would like a breakdown of the Capital Projects. There was discussion about the articles in the paper, and how much it would cost to get larger ads. 10 min. City Manager Bryant read a letter stating that HUD can not expect to make any SMSA grants for the year 1975. There was more discussion about capital projects. 15 min. Councilman Cairnie stated that dump maintenance has already been over expended. ~ape 3 Side A o min. There was some discussion about whether the City owns different lots around the area. Mr. Armstrong talked to the Council about this. There was much discussion about the City's boundaries. The City Clerk questioned what the initial fill up on a swimming pool is. It is the first one every year, or the first one period. It was explained that this meant the first time only. The City Clerk explained that she needs a Resolution from the Council to take $50,000.00 in the Renewal and Replacement Fund and invest it. -4- ~ ...,., 5 min. There was some discussion about the interest involved in this. There was discussion about publishing of Resolutions and Ordinances. The City Clerk explained that when the Council adopted the Ordinance establishing the impact fee for water and sewer the $150.00 connection fee was made an impact fee and this was anticipated in revenue, therefore theoretically someone 10 min. can hook up to the sewer for nothing. The City Clerk questioned whether it is still a feeling that the entire Council, including the Mayor should be elected every two years. If this is so, the City Clerk stated that the Council should be thinking about this very soon because of all the paperwork necessary to get this on the referendum. ,5 min. There was much discussion about this. The City Clerk stated that there is still some problem in regards to the recall question which Mr. Taylor brought up, and there should be some work done on this. City Attorney Weaver stated that the real problem lies in the zoning boundaries. ~o min. There was discussion about the zones in the City, and the population growth in certain areas. There was more discussion about the recall procedure. ~ape 3 lide B ) min. Mr. Armstrong explained this to the Council. The City Council asked Mr. Weaver to have something on this for the next meeting. City Manager Bryant spoke on this, stating that when he was on the Council in Cocoa, they ran into this same ~ituation, and they simply wrote to the County asking for 5 prescints, and the County took care of it for them. He explained that the elections and running for elections was all City wide, not a certain representative for a certain zone. Councilman Dietz stated that he thinks this is the way to do it, and there will probably be more interest. 5 min. Mr. Bryant spoke on the terms which the Councilmen held in Cocoa. The City Clerk reminded the Council that they have a Public Hearing on the budget, Wednesday at 7:00 P.M., and that there is a Public Hearing with the Zoning Boards on April 1st. Councilman Cairnie stated that there is a house at 1015 Fernald Street where the people have a slab poured which has been poured for some time, they want to screen this in, and the building Inspector said that they would have to go to the Board of Adjustment for a variance because the setback is now 10 feet and they are out to 5 feet. He stated that he didn't think it was right for these people to have to pay a $50.00 fee for a variance since this slab has been poured some time ago. City Attorney Weaver stated that there could be a motion to let them waive the fee when they apply for the variance. Councilman Cairnie stated also that this lady was charged $8.00 for her building permit, and she should only have been charged $lj.OO. -5- ~ ~ Mayor Severance stated that this should be looked into and corrected 10 min. Councilman Cairnie stated that this brings one question to mind - Why don't we get our own building inspector? Councilman Sikes stated that if we are going to continue to have the meetings in here please let's have no smoking. Mayor Severance stated that he feels that the smoking can be cut out Councilman Dietz asked City Attorney Weaver if the rulings made by the Judges on the annexation are going to effect us in any way? City Attorney Weaver stated that he has only read the headlines at this time, but he doesnt think it will. Mr. Garthwaite asked about the Merit Board recommendations for salary increases. The City Clerk explained this to him. There was some discussion about the lights at the recreation complex. l5 min. Mayor Severance stated that this problem is going to be taken care of. Meeting adjourned. -6-