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04-07-1975 - Workshop Tape 1 15 Min. Side 2 5 Min. ........ ...." WORKSHOP REGULAR HEETING HELD APR I L 7, 1975 The Regular Session of the Workshop Meeting was called to order Monday, April 7, 1975 by Mayor David C. Severance. BILLS & ACCOUNTS See attached list. Councilman Cairnie questioned the bill from Briley, Wild & Assoc. for $215.83. City Manager Bryant stated that this was for commission meetin~ attendance regarding the FHA Loan and inspection of Coronado Paint Factory and Florida Shores. The Council discussed this in full. Mayor Severance stated that this hill will he paid and that we also should discuss it further with Mr. Fernandez. The City Clerk stated that for a matter of information the add for the'Building Inspector and the Property and Inventory Management Clerk will run for a week. The City Clerk stated that the minutes for the Public (Jearing March 26, 1975 and the Regular Council Meeting minutes were ready. COMHUNICATIONS The City Clerk read a letter regarding the Public Executive Seminar under the IPA Human Resorces Management Development Program will be conducted April 14 & 15. There was much discussion on this. Mayor Severance stated that we need someone that is going to he here that would possibily be here when the situation arises, where we are confromted with a collective bargining problem, to go to this seminar. Mayor Severance instructed the City Manager to attend this meeting. The City Clerk read a letter from the Chief of Police to the City Manager concerning the wrecker services. Mayor Severance explained the reason for looking into wrecker services, that if in fact the wrecker service asked for this it would be here. These services in the other communities and in the County wish to be put on a rotating basis in Edgewater. Mayor Severance stated that this will be placed on the agenda for Monday night to create a rotating hasis or to leave it as it is at the present time. City Manager Bryant was instructed to call New Smyrna's City Manager to find out the feelings of the administration in New Smyrna in regards to a rotating basis from Big M and Edgewater Garage. The City Clerk stated that we got a Revenue Sharing check and any time that the Council would want to look this over it has got some pretty good information in it. They are changing the forms again. The City Clerk stated that she has a proclamation for Library Week for the agenda. Mayor Severance stated that there will be a Proclamation also on 1 \ .., GENERAL FUND City of Edgewater WW & SS Florida Power & Light Co. Southern Bell Zayres City of Edgewater City Auto Supply- New Smyrna Auto Parts Edgewater Electric Stan's Transmission Edgewater Motors Edgewater Manufacturing New Smyrna Beach News Taylor.:Brothers Tires Ropp's Automotive Magnolia Lawnmower John R. Caldwell Southern Paint Lynn- Loomis Dwights Tom Mitchell Lumber Co. Fisher's Body Shop J.J. Vaughn Ford-Mercury National Chemsearch News-Journal Corp. Diversified Electronics New Smyrna Builders Supply SouthEastern Products New Smyrna Plumbing Supplies Daytona Bch. Com. College Robert H. Christy James Nichols New Smyrna Bch. Police Dpt. WATER & SEWER City of Edgewater WW &SS Florida Power & Light Co. Edgewater Manufacturing Co. Southern Bell City Auto Supply Dobbs Electric Motor Public Gas Ropp's Automotive Daytona Fire & Safety EQuip. National Chemsearch Hall Machine Works Dewitt Chemical Company New Smyrna Builders Supply Badger Meter Diversified Electronics Sav-On Utility All State Pipe Supply Hughes Supply New Smyrna Plumbing Briley, Wild & Associates Russell Labortories, Inc. Q~~ .~ BILLS & ACCOUNTS APRIL 10~. 1975 Street, F.D. Gen.Gov. ,C.C. ,F.D. ,P.& P. ,B.P. Gen.Gov., B.P., F.D. Street Petty Cash P. D .~,_ Str eet' Street Misc.,Street Street F.D. Street Gen. Gov. Street, P.D. P.D. Street P.D. Street Street Gen.Gov.,Street, P.D. Gen.Gov. PD 1 Street Street Gen. Gov. P.D. ,F.D., Gen.Gov. Street, P & P, B.P. ,C.C. Gen. Gov. Com. Center P.D. C.D. C.D. P.D. 25.85 273.41 1,311.45 39.90 12.06 64.66 20.38 130.71 240.00 14.60 5.83 19.60 318.00 40.60 99.95 30.00 8.50 358.00 23.06 19.70 82.69 97.8J1 529.04 3.85 68.75 71.22 62.00 17.44 60.00 19.60 . _ _ ~._60_ 117.00 4,195.29 Sewer Water "7 ate r Sewer Water Water Sewer Water Sewer Sewer Sewer Sewer Sewer Water Water Water Water Water Water Water Water 5.50 357.79 4.05 18.33 1.30 244.58 18.20 13.50 61.70 331.48 5.00 40.10 114.32 19.55 4.75 162.74 63.51 60.60 4.24 215.83 90.00 J7,;).~ and Sewer and Sewer and Sewer 1--;R37 07 t ))g5~.3$ 'lIP ...., National Realtor Week. The City Clerk stated that we have had several requests for a clean up day. The City Manager and Joe Martine are going to work this out, and it will be in the paper. The (ity Clerk stated that in the Management Letter they suggested a bail bond account. It we go to the bail bond account, we are either going to have to order a new check writer that has signatures, and if we do that then you are going to have to make a Charter change. The City Clerk ;stated that she has looked into a payroll account and stated that as large as the payroll is now it might be well to look into a peg board system where you post the card for each person when you write the check. The Council had no objections and Mayor Severance instructed the City Clerk to look into this system. 11 Min. The council then discussed underground vaults and microfilm. Councilman Sikes stated that we ~hould look into the cost of this. 15 Min. . The City Clerk stated that she is not so much interested in the tapes as she is in'the minutes, ordinances, resolutions, and the (harter and ect. 20 Min. Mayor Severance stated that we were going to have to have a break down as to exactly how many pieces of documents we have got, how many tapes we have got so that we can come up with something from the figures that they have as to how much it is going to cost us. Mr. Bryant stated that we have two (2) meetings set up with microfilm companies, both representatives from 3M. Tape 2 Side A The City Clerk stated that there will be aommunications from the Board of Adjustments Meeting for the Council Meeting. The Council discussed this matter of an automous vote for the Board of Adjustments. 5 Min. A gentleman in the audience questioned the Council on how many yards of compost a person can have on their garden. Mayor Severance stated that there was nothing on the books that regulates compost piles. Mayor Severance stated that we do need something so we could send the POlice Officers down without having to go to the Board of Health. Mavor Severance stated that he would have this checked out. He then instructed the City Manager to contact N.S.B to see if they have any ordinances pertaining to compost piles that could use as a model. 10 Min. Mayor Severance then read a letter from the Fire Department requesting a pager system. Mayor Severance then asked the Fire Chief James Blackwell to go into a little detail about this pager system. Mr. Blackwell stated that the present system that they have is that the Police Department Dispatcher calles the Firemen at their homes, sometimes they can not get in touch with them due to the fact that they might be out of town or etc. The pager system is a tone system, you can put it on your belt or in your pocket and it can stay with you at all times. It has a rechargable battery, with an incoder that will go in the dispatchers office. It will elert each fireman individually. They are in the price range of $8,000.00 for thirty of them. Mr. Blackwell stated that with the Bingo Funds and some of the other Fire Department Funds that they will be able to go half on this system with the City. So the City is roughly thinking about $4,000.00. 2 L5 Hin. ....... """'" Mayor Severance stated that this will be a hid item that we will have to go out for specifications on. The Council discussed this system in full with Mr. Blackwell. Councilman Cairnie stated that as far as he was concerned he would recommend that we get bids on the equipment and see if the Fire Department can com~ up with matching funds. Mayor Severance stated that he agrees with this pager system and that it would not hurt anything right now to go ahead and have the Fire Department draw up with the City Manager the specifications of what they are looking for. Mayor Severance stated that Mr. Blackwell brought another item to our attention and that is the mutual fire fighting aid interlocal agreement in Volusia County. Mr. Blackwell stated that this is an agreement that the Volusia County Fire Chiefs Association is getting together. So that if there is a need for something such as a tanker, that it will be made available for use. This is basically information for the Council. 20 Min. Hayor Severance stated that the Council had asked the City Manager to work up a cost estimate of putting a basketball court out on the concrete slab that currently exists on the Park & Pier, adding 10 more feet. Tape 2 Side B 5 ~1 in. City Manager Bryant stated that he has thought about also putting a barheque pit on the Park ~ Pier also. This work will be done by the Ceta People. The Council discussed the lighting system that would have to be put on this complex. Mayor Severance instructed the City Clerk to put this on the agenda for the Council meeting. The Council then got into a deep discussion on the parking problem around the City Hall-Park & Pier area. Councilman Sikes questioned why there would be two (2) half basketball courts instead of a full court. The ~1ayor and the City Manager explained this to him. Councilman Cairnie then discussed Ordinance 148 with the Council. He stated that section 1 has got to be changed because of the regular meetings. Then under B section 1 all regular meeting of the City Council will be held in the Communcity Center or the Shuffle Board Court Club House. Section 2 needs to be changed and to who has the authority to call meetings. The Council discussed 15 Min. this in full. Tape 3 ide A 6 Min. The council went through this ordinance making changes and corrections so that it will be updated. Mayor Severance stated that if you have a special remark that you want to make and would like to have it word by word in the minutes, you have got the right to request that it be word for word, you could make this in with your motion. The Council then discussed the proceedure of drawing up ordinances. Ordinances must be drawn up by the City Attorney, resolutions may be drawn up by teh City Clerk or the City Manager. Councilman Sikes asked if the City had a back up for the City Attorney, in case of an emergency. This was discussed in full. 3 10 Min. 20 Min. fape 3 ~ .."", The City Clerk stated that on page 1, she stated that she has been called so many times for signing a special meeting notice, and requested that this be changed to read, when ever a special meeting is called a summons or a notice in writing signed by the mayor or the City Clerk shall be served upon each member of the Council. Mayor Severance read and explained this to the Councilmen. Mayor Severance stated that he received a letter in the mail along with a photograph of the City of Edgewater. This is from the Volusia Council of Governments. The photographs can be purchased at the County Court House Annex in Daytona Beach. He stated that it takes 2 9x9's to cover the entire City. This would cost for the color $21.00. This is for the Council's information if anyone wanted a copy of these photos. He then instructed the City Manager to make a note to check with Mr. Wolfe on the ariel photos of the City and let him give you a complete run down. Councilman Lodico asked if it was necessary to have the Chief of Police at the Workshop Meetings. Then asked if we could go ahead and pour the cement before this thing goes through. Then asked why we can't call a special meeting to accept the ordinance that was already read once on the City Garage. Mayor Severance stated that there has to be adequate notification. Mayor Severance stated that if we pour the cement on clay then the company turns around and wants the bill paid right away, then what. Councilman Sikes stated that New Smyrna is recommending that the new bridge be put in Fdgewater, sometime back we approached the state with trying to get them to put this island in line with the Citv li~its. He stated that this could be a big benefit to the City now with a bridge coming in. Mayor Severance instructed the City Clerk to get the City Attorney's folder on this island and give it to the City Manager to review. Mavor Severance statedthat he had 2 items that he would like to bring out. 1) pertaining to the bridge, we received a letter and there was an article in the newspaper about this. He stated that he has asked the City Manager to draft up a letter to send to all of the State Officials and also Representative Chappell and Senator Stone, and the Federal Level, stating that it is felt that the state would not have sufficient funds and so on and so forth, but in a way sort of mentioning that the bridge could be in Mr. Chappells name. If we do it in the right way it might work and might not. Using this approach might help us to get a bridge here. 2) ~layor Severance stated that he had a suggestion pertaining to the National Labor Standards Act. What he would like seen done is to have a Police Officer at least one assigned as a investigating officer, but have him put on salary instead of an hourly so he could be assigned to a shift. If he is not investigating he would be out patroling. This would be a detective. 10 Min. Police Chief George Katez stated that it wouldn't be necessary to have to call t~is man out a 2:00 in the morning, until the officer that answered the call made the report. 5 Min. Councilman Cairnie stated that he thought that the Chief of Police was the investigating officer, he was the one that was called out he was the one that made the investigations, he was the one that made the report, he got that from his men or he got it himself either *ay. He felt that that should be the proceedure in small towns. Councilman Sikes asked if this would take away from the normal Police Force in Edgewater. Mayor Severance stated that we have a 4 ---- ..""" Ceta 2 man on the force now that could he replaced for a patrolman. 15 Min. Mayor Severance stated that he would like to get with Mr. Bryant and the Chief and see if we can't set up some type of schedule for an investigator. Councilman Lodico asked ahout a talk that the Mayor had with the City Manager and the Chief. Mayor Severance stated that it was just a matter of communications getting all confused between the Polcie Department and the City Manager. Just little things that have heen building up. He stated that he is going to type up a memo that wil be handed out in all of the pay checks, that is the topic of rumors. He stated that he is going to bring this to the Council also and request that the Council support him in the fact that any person that is found guilty through investigating process hy the Mayor and the Councilmen who has started a rumor that is employed hy the City will he hereby suspended from his employment. Rumors are killing us in this City in every department. 20 ~1in. Councilman Sikes stated that as part of the Merit Board's recommendation for future pay raises afud all doesn't necessarily depend on their ahility to do their job, it also depends on their way and working with each other to get the work accomplished. This should be reported to the Merit Board. Councilman Lodico stated that Rny department, sometimes their boss will not do thing that they are suppose to when someone is complaining and they don't know who to go to, they should bring them to the City Manager and he will iron them out, and if the City Manager is not paying attention, being the complaint to he Council. Mayor Severance adjourned this workshop meeting. 5