Loading...
04-21-1975 - Workshop '-" .."", WORKSHOP APRIL 21, 1975 Tape 1 The Regular Session of the Workshop Meeting was called to order Monday, April 21, 1975 at 7:30 P.M. by Mayor Severance. BILLS & ACCOUNTS See attached list. Councilman Dietz questioned the bill on Briley, Wild & Associates for water & sewer $288.14. The City Clerk explained that $62.43 is for the loan application, the work that was done in Florida Shores, $225.00. Councilman Dietz then questioned the bill for Atlantic Machine Works for $155.00. The City Clerk explained that this was for the grading for the Sewer Plant. Councilman Dietz asked if Atlantic Machine Works was operating without a permit, and asked if we solicite business off of them. He then stated that he had no comment of this. Councilman Dietz then questioned the bill for Jefferson Clark for $250.00 from the Police Department. The Caief of Police Katez stated that he was a Public Defender. Councilman Sikes questioned the bill for Holiday Recreation for $50.00. City Manager Bryant explained that this was for stripping the handball courts so that another game could be played there. This was something that was requested by the recreation board, not in the original contract. 5 Hin. Councilman Sikes asked about the City Attorney's bill for $657.00. 10 Min. Mayor Severance stated that the City Clerk has made copies of the entire bill. City Attorney Weaver explained this bill to the Council. He stated that he billed the City for a conversation that he had with Mr. Mc Gough the County FHA man. He stated that last Wednesday he called his office. This conversation has nothing to do with the water and sewer loan. It had to do with a letter that was sent to FHA in Washington D.C. to Congressman Chappell by Mrs. Alice Murphy. The letter is apparently making certain acquisations against the City Council, the City Manager, the City Clerk and the City Attorney. In regard to the proposed variance application by Mr. Cartee in P6inter Subdivi~ton. He stated that he has not read the letter or seen what was exactly said, but it was read to him over the phone. He stated that the FHA people in Washington got rather upset about this and forwarded it to Mr. Mc Gough to make a full investigation. There were certain acquisations that we were doing something illegal and some references that FHA funds should not be spent in conjunction with the illegal activities. Councilman Dietz stated that he felt that the City Council is entitled to have copies of this letter that Mrs. Murphy wrote. City Attorney Weaver stated that we will have to get a court order to get copies of this letter. The Council then discussed the emergency rescue vehicle and the resolution regarding this that the Attorney drew up. '-' GENERAL FUND City of Edgewater WW & SS Southern Bell Florida Power & Light Co. Oasis Car Wash Nice Place N. Dale Bryant AICPA Edgewater Shuffleboard Club Jefferson W. Clark State Tractor & Equipment Xerox Jack Cocke & Company County of Volusia NSB-Edgewater Human Society SouthEastern Products Electrolux Holiday Rec. Planning Joseph E. Weaver Calvin R. Dietz Jacob Lodico David C. Severance vlATER & SEHER City of Edgewater WW & SS Southern Bell Edgewater Manufacturing Co. Florida Power & Light Co. Stevens Lock Shop Betz Laboratories, Inc. Curtin Matheson Scientific A~lantic Machine Works Hughes Supply Briley, Wild & Associates Petty CRsh BILLS & ACCOUNTS APRIL ?4, 1975 ..." Gen.Gov. ,Rec. ,Com.C. F.D., Street St.lighting, Traffic Light P.D. P.D. Vol.League & Seminar Exp. Gen. Gov. Shuffleboard P.D. Street Gen. Gov. St. Paving & Improvements Gen. Gov.(Bldg. Insp.) Humane Society Gen. Gov. Gen. Gov.(upkeep) Multi-games City Attorney Vol.League of Cities Mileage & Vol.League Vol. League Water Water Sewer Water & Sewer Sewer Water Sewer Sewer Water Water & Sewer Water & Sewer 51.70 101.05 1,674.67 8.75 94.37 20.72 5.00 200.00 250.00 111.24 135.00 85.60 1,186.44 '\ 150.00 34.50 7.75 50.00 657.50 8.50 12.50 8.50 lW"ll 4,853.79 5.50 40.23 150.26 1,156.11 5.00 14.00 23.14 155.00 242.78 288.14 7.75 - 2,087.91 20 Min. rape 1 ; ide 2 10 Min. '-' ....., Mayor Severance stated that we are creating an emergency rescue unit that would act in the same manner as Beacon does currently, only on a volunteer basis. They then discussed the insurance on this. Councilman Sikes asked what AICPA was on the bills and accounts. The City Clerk explained that this was a certified public accountant. COMMUNICATIONS City Attorney Weaver then discussed with the Council Atlantic Machine Shop's license. He stated that they have filed an application for a variance to conform to our City zoning. Mr. Weaver stated that we have a situation now where Atlantic Machine and Proto Mold have filed an application for a variance. What they are actually asking for is for us to declare their structure a nonconforming structure that would give it 20 year life. They want a variance to continue the type of operation that they have been performing. They have been there for 3 years. They are in a B-3 zone. This application will be heard May 12 before the Board of Adjustments. He stated that the City Clerk handed him another application tonight for Atlantic Machine Works of a little different nature. Mr. King in not utilizing a part of his building and would like to let someone else use part of this building. It would be basically the same type of operation. This will bring approximately 50 good paying jobs to this area. He stated that the situation has to be resolved by the Board of Adjustments. Mayor Severance instructed the City Clerk to put these items on the agenda for the City Council Meeting. City Attorney Weaver then discussed with the Council the request for variance from Mr. Cartee. He stated that he was to set forth what the present zoning was in the area involved. Actually there arc two areas involved, an R-4 Classification and a R-5A. There was 6 lots in R-4 and 1 lot in R-5A. This is set to go before the Board of Adjustments. When the houses that are already built they were built on every other lot, so you have 55 feet with the set backs. This gives the appearance of large lots. When actually these lots are owned by another party. Mr. Cartee and Mr. Frank Hall, intered into some kind of agreement to purchase these lots from the owners. They are going to need a variance as to the lot size itself in order to build on that particular lot. This has made a lot of people in this area rather mad and we can see why. But the fact is that they don't own these lots. Mr. Weaver stated that he did not know how we could legally refuse to allow them to build on these lots. To keep them from building anything on these lots would be unconstitutional. The Council discussed this matter with the City Attorney in full. Mayor Severance stated that Mr. Sikes brought it out earlier, that there were three names mentioned that presently today own this property, then in the minutes, Mr. Cartee and someone else stated that they owned it and later on in the minutes it was stated that Mr. Pointer stood and stated that he owned the property. Mayor Severance asked who owns this property. Does Mr. Pointer still own this property, have these people actually purchased the property or does the original owner still own it. Mayor Severance stated that these are question that we need to look into before taking any action on this. 15 Min. Mrs. Murphy stated that she personally went down and checked on the ownership of these lots, and a man named Mr. Arnett is paying the taxes on them. These people came to us and asked to have their side variance reduced from 10 to 15 feet and we refused it. Mayor Severance stated that what they are asking for now is a lot size varience, They are asking for a reduction for all lots from the required 75 feet to 55 feet. d 20 Min. 25 Min. Tape 2 10 Min. 5 Hin. rape 2 ~ ide R Min. ......... ......, Mrs. Murphy stated that it seems foolish to put more homes in this area where the ones that are presently living there are having problems. Mayor Severance stated that Thursday, based ontthe information from Mr. Weaver, to announce then as to when this item will come before the Council for final action so that the public can be notified and we will attempt to do it by utilizing the press. The Council discussed ordinances that would be coming up at the Council meeting. Mayor Severance then read a letter in regards to the HUD Block Grnat that we attempted to get some monies from, that were suppose to be available, then they came back with a form letter stating that there was no money. He stated that Mr. Bryant did a little writing and sent letters off to Senator Stone, Senator Chiles, and Congressman Chappell in regards to the manner in which we received information from the HUD people and the attitude and voice in which the communications were written. He then read a letter from Senator Stone stating basically the same thing. lIe also read a letter from Mr. Chappell. Mr. Bryant stated that Ormond Beach spent some $5,000.00 in their preapplication ind they also ended up in the same boat that we are presently in. Mayor Severance stated that there was no need for this to be put on the agenda that it was merely a matter of information. The City Clerk stated that she has two memos from the Merit Board. She explained that we have adopted a policy that when people are ready to go from Step A to Step B we don't just go ahead and do without the Merit Board knowing. She then read the memos (1) requesting that the Ci ty Council accept the recommendation ~f the City Clerk, the City Manager and the Police Chief in regards to the following employees: Officer Tillotson, from Patrolman Step A to Step B rectroactive to 6 months anniversary date. Debbis Sigler from ClerkII Step A to Clerk II Step B. She then read the (2) memos stating that the Merit Pay Board would like to recommend to the City'Council that all City employees receive a 5% cost of living raise effective May 1, 1975. The Council discussed this in full. City Manager Bryant stated "'1 the figures that he has come up with. Mavor Severance stated that we should table this recommendation until we'do get more information based on the total budget fugures, this would include the appropriations that we might make now and the end of this fiscal year. Mayor Severance stated that the 5% cost of living raise will be placed on the agenda to hold until the next Workshop Meeting. The City Clerk then read throught the Police Department Report. City Manager Bryant stated that he has two requests on Ordinance 849 which refers to trailer permits. (1) from a W.C. Mac Intire would like to use a mobile home for an office and storage space at 58 High Street for construction purposes for 90 days. The Council discussed this in full. Mayor Severance stated that he would like to know if there has been any building permits issued for the area. He stated that he felt that we needed more information on this, before we give any approval and that this should be placed on the agenda for Thursday night. (2) Mr. Bryant stated that he also has a request for the mobile home that we have placed on the property at the garage for security purposes. Mayor Severance stated that the Council has alread given the approval for this trailer to be placed there. 3 l5 Hin. Tape 3 Side A 5 r-.1in. l5 Min. ... ....., The City Clerk stated that she has a letter from a man in Florida Shores regarding a street light. She asked the Council if she should start another folder on these requests for street lights. . Mayor Severance stated that we are at the point where we have installed in the past 3 years 105 street lights in Edgewater. 35 each year for the past 3 years. We are hoping to get caught up so that when a request comes in we can survey it and determine whether or not a light would be feasible there and how much it would cost. Sometimes several poles have to be put in to get a light down to some of these houses and $1.00 a pole. The Council discussed this in full. Mavor Severance instructed the City Clerk to put this on the agend~. The City Clerk stated that coming up for second reading Thursday in Ordinance No.9l4 for concrete and steel on the garage, 915 for finishing the concrete work, 916 for the plumbing, 917 for the building, 918 for the electrical, 919 for the cable T.V., 920 for intering into a contractial agreement with commercial and industrial sewer users, and 921 which is amending the budget. The City Clerk stated that we have people who come in and apply for a license that have no reason to have a building to do their work from. The Coucnil discussed this matter in full. Mayor Severance stated that the thing to do would be to come up with an amendment to the ordinance. The Council discussed this matter of licenses in full. Mayor Severance stated that it mi~ht be advisable thin~ to do for the City Manager to come up'with some kind of re~ommendation as to what type of an amendment he feels would make the job easier in allocating and approving occupational licenses based on the residential type license and also based on commercial licenses. The City Clerk stated that we have a notice from FHA where they approved the loan. She stated that on March 17, Mr. Me Gough was notified that we should try to get complete plans, specifications, and etc to Gainesville by the 30th of April. The next paragraph stated that we should secure our financing for the project. Then along about the 1st of April Mr. Eldridge came and talked with Mr. Bryant and wanted to know how we were coming along with the paper work, and Mr. Bryant did not know about any paper work. Then on the 8th of April we received a note from Mr. He Gough stating to instruct the project engineer to complete final plans, specifications, and contract documents and submit them to the State Office and the State Regulatory Agencies for approval no later than April 30th. The City Clerk then read a letter regarding funds available from Walter R. Sikes. Councilman Sikes stated that the City Attorney Mr. Weaver, the banks attorney Mr. Chisholm and Mr. Cunningham should get together and have this all worked out and figured out, because Mr. Chisholm is familiar with this, so they are aware of this. The City must want a letter stating that the money is not available, He stated that he could not see why the City should pay interest at least for 3 to 6 months before the work is even started. We do not have ~5 ~1in. any plans yet, we are not prepared. 'ape 3 :ide B Hin. The Council discussed the loan in full from FHA. They then discussed a resolution hiring bond attorneys. The City Clerk stated that we have had several requests for a Clean Up Day allover the City. This will be held Wednesday May 14th. for the entire City. This is to pick up things that they don't 10 Min. normally pick up. 4 15 Min. 20 Min. fape 4 ~ide A ~ .." The City Clerk asked if City Hall will he closed May 26 for Memorial Day. The Council discussed this as to the ordinance for holidays. Mayor Severance stated that this will be placed on the agenda. The City Clerk read a letter from the Building Code Committee Chairman, Mr. Paul Loeffler regarding the codes and other items that the building code committee have submitted to the Council. Mayor Severance asked the City Attorney to have these codes back to the Council at the next Workshop Meeting, then they will be placed on the agenda for May 8th meeting for vote. The Council discussed this in full. Mayor Severance explained to Councilman Dietz that the Building Code Board will automatically assume the duties of the Building Code Board of Adjustments. The Council then discussed the building permit for Rdgewater recommended by the Building Code Board. Mayor Severance asked the City Clerk to get him a copy of the building permit that is now used by the County. He stated that this should also be put on the agenda. City Manager Bryant and the May,or discussed the letter that the Planning Board has submitted to the Council. Mayor Severance stated that they would like to get together with the Council to go over different items and to get some direction from the council in regards to the planning boards functions. They have changed their next meeting May 19 to May 21 so that they will be free to meet with the Council. Councilman Dietz stated that the first item that they need to do is to report on all streets not paved that have sewer and water. Second, we want to know all of the streets that is in the city that are available to city sewers and city water that don't have them. Third, Councilman Dietz stated that we don't own a bit of land in Florida Shores, and someday when it gets bigger we are going to have to put a firestation out there and recreation facilities, let the planning board recommend land for the City. Min. The Board discussed this matter in full. Mavor Severance requested that this letter also be placed on" the agenda. Mayor Severance then discussed with the Council the matter of clearing the water plant property. He stated that we could save as much as $10,000 if we did the clearing ourselves. We have 12 Ceta employees that could help to clear this. The Council went into an in depth discussion on this. The City Clerk stated that she has advertised for the property manager and the building inspector. She stated that she has several applications and would like the Councilmen when they have time to stop by and look them over. Mayor Severance adjourned this workshop meeting. 5