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09-27-1999 - Workshopv CITY COUNCIL OF EDGEWATER JOINT WORKSHOP SESSION BETWEEN EDSEWATER AND OAK HILL SEPTEMBER 27, 1999 5:30 P.M. COMMUNITY CENTER MINUTES Mayor Randy Allman called the workshop to order at 5:30 p.m. in the Community Center. ROLL CALL Mayor Randy Allman Present Councilman James Gornto Excused Councilman Myron Hammond Present Councilman Gary Roberts Present Councilwoman Judith Lichter Present City Attorney Nikki Clayton Present City Manager Kenneth Hooper Present City Clerk Susan Wadsworth Present Police Chief Lawrence Schumaker Present Mayor Bennett Present Commissioner Wood Absent Commissioner Travis Present Commissioner Vann Present vice Mayor Bracy Absent City Attorney Gayle Graziano Present City Clerk Kim Cherbano Present INVOCATION. PLEDGE OF ALLEGIANCa There was a silent invocation and pledge of allegiance to the Flag. City Manager Hooper made a staff presentation and went over an aerial map. He pointed out the wastewater facility. City Manager Hooper explained that the two cities are interested in trying to come to an agreement to draw some kind of line for annexation purposes. Councilman Roberts feels it would make sense that way you could plan your infrastructure. Mayor Bennett stated that the interlocal agreement needs to include the County. She feels Edgewater could provide service to Oak Hill. City Manager Hooper stated the City of Edgewater has capacity to do sewer and water but the difficulty is in the transmission of the collection lines. VICE PROV Commissioner Vann stated it is his understanding that the County is now going to service up to Hacienda Del Rio with the proposed plant that they are going to build in Oak Hill. City Manager Hooper explained the County is going to build their plant and purchase water from the City of Edgewater and the City of Edgewater is going to buy sewer service from the County. Commissioner Vann stated with the agreement the City of Edgewater just signed with the County, the county is going to be the middle man regardless of what Edgewater does. City Manager Hooper stated this Council has identified the sewer capacity we have as being allocated for the City today and any annexations in the future. Commissioner Vann asked if that is also true for water. City Manager Hooper stated that is not true for water. With water, whatever the City of Oak Hill needed he thinks the City of Edgewater would supply, whether it be directly to them or through the County. Mayor Bennett asked if the agreement on the water is the unincorporated County. City Manager Hooper informed her yes. If the County wanted to buy some and serve Oak Hill they would have to get their approval. Mayor Bennett asked if they can buy directly from the City. City Manager Hooper stated they would have a choice of buying wholesale capacity from the county or from the City of Edgewater. Our agreement with them is just to serve the unincorporated area. Councilwoman Lichter asked if Terra Mar is listed as Oak Hill or Edgewater with the Postal Service. City Manager Hooper explained that is just a postal address and has nothing to do with actual city limits. Councilwoman Lichter asked about Riverbreeze Park. City Manager Hooper asked if Oak Hill has talked to the County regarding water and sewer. Mayor Bennett stated they were talking about the interlocal agreement to come up with some type of boundary so future plans could be made. Commissioner Vann stated they have two years left on a five-year moratorium before they can have water and sewer services provided to them. There was some discussion regarding coming up with an imaginary line. Page -2- Council Workshop/Oak Hill September 27, 1999 .r V Councilman Roberts expressed concern about the U.S. fl corridor. He mentioned how far you would carry this imaginary line out west. He questioned what roads are out there west of U.S. 11. City Manager Hooper stated later on the agenda they are going to talk about evacuation route. There are two choices either SR 442 or Maytown Road. When you look at those two choices and you continue further to the west, whichever of those is ever paved widened and put in place can have a lot to do with which City goes to the west and how fast. Councilman Roberts asked about the Metropolitan Planning Organization moving to have SR 442 connected with SR 415. City Manager Hooper explained to Oak Hill the City of Edgewater has requested the MPO add SR 442 west to SR 415 as a road on the twenty-year plan to make that an evacuation route. Councilwoman Lichter questioned a couple of the roads north of Oak Hill going west to I-95. She was informed Maytown Road is the only one. Commissioner Vann explained Maytown is a County road. He went on explain what is being done to pave Maytown Road. Councilwoman Lichter asked if they come to some kind of tentative conclusion with a boundary, it would be up to the people in that area if they want to stay in the County or be annexed in. Councilwoman Lichter spoke about as they take in annexations and the County shrinks, the County doesn't shrink in its budget like it should. Commissioner Vann explained they have tentatively proposed to annex U.S. 11 up to Williams Road, below East Aerial Road and Terra Mar Village. Councilwoman Lichter feels the dividing line should be Clinton Cemetery Road and Jones Fish Camp Road. City Manager Hooper spoke about laws changing to annex roads. City Attorney Clayton spoke about voluntary and involuntary annexations. Councilwoman Lichter asked if it is customary for legislative bodies to literally conceptually divide by a line or do you sometimes have input from the people that live in those areas. Page -3- Council Workshop/Oak Hill September 27, 1999 City Attorney Clayton spoke about the agreement Edgewater has with New Smyrna Beach. He feels the line would be a lot softer because there will be choices from some who prefer to be in Oak Hill and others who would prefer to have urban services that are there today from the City of Edgewater. City Manager Hooper explained usually you come up with a plan and have public hearings on that plan. The two jurisdictions start talking about it and draw it up and then you hold public hearings. In this case, there is a third party, the County. We are talking of dividing their land so they become part of an agreement as to what we are trying to do too. Councilman Roberts spoke about long range planning. He feels people would be a little more at ease if they new where they will end up in the future and the services they will receive. Mayor Bennett feels Clinton Cemetery Road and Jones Fish Camp Road should be where the line should be. Oak Hill cannot go south and they are having problems going west because of the sewer plant being there. They get in to the point of being blocked in. They really wanted to get with Edgewater and come up with some type of interlocal agreement. Councilman Roberts spoke about Edgewater's plans being to annex to the west. He doesn't see where Edgewater would want to expand too far to the south. He feels they should let Oak Hill mature and come forward to meet us. We have so much more potential to the west of our community. Let Oak Hill incorporate Terra Mar in the future and come up to Clinton Cemetery Road and Jones Fish Camp Road. Councilwoman Lichter feels it seems logical to her to draw the line at Clinton Cemetery Road and Jones Fish Camp Road. Councilwoman Lichter asked about the Comprehensive Plan. Planning Director Lynne Plaskett commented on the land uses between Edgewater and Oak Hill. Councilman Roberts feels there may not be many differences in zoning from the County zoning to the City zoning. He doesn't see this as an obstacle. City Manager Hooper explained some of that works by defining your own needs. Edgewater would color a map to what portion we want and Oak Hill would do the same and then present it to the County. The State really wants counties and cities to adopt coordinating land uses so when they do annex they can come in and have consistent land uses and zoning and you don't have to go through a Comp Plan amendment. Page -4- Council Workshop/Oak Hill September 27, 1999 Ms. Plaskett showed a map of the land uses in the County. City Manager Hooper stated the only issue he has with this is when they decide they want to go to Jones Fish Camp Road, they are probably going to need to come up with what urban services will be provided. Councilman Hammond went to the map to show the line going west. Councilman Roberts stated you would have to work this around ownership of properties. City Manager Hooper feels the further west you go, the more you are going to have the County as a player. Commissioner Vann asked Ms. Plaskett to get with Dennis Fischer to come up with a preliminary map for all of them to agree on. City Manager Hooper agreed to do so. City Manager Hooper stated they are going to make an effort to define the line and get with the County to come in and discuss this. Commissioner Vann spoke about six or eight homes on Clinton Cemetery Road that need to be taken into consideration. City Manager Hooper asked if there are any other services they need to talk about. There was some discussion regarding evacuation routes and the County. There was a brief discussion regarding Miami Corporation owning property between Oak Hill and Edgewater and conflict they are having with the County. City Manager Hooper stated the Miami Corporation approached our Mayor and offered gladly to make it happen so that is how we got into discussions with them to make this road continue west. Councilman Roberts feels both cities need their own evacuation route. We are spread too far to try and come up with a central evacuation route. We are going to have to push DOT to get SR 442 west and Oak Hill is going to have to push the County to get Maytown Road as their main east -west access. Councilwoman Lichter feels we should have a couple of evacuation routes. City Manager Hooper feels both cities need to push the MPO. He feels somehow there could be a joint resolution. He feels the County and State would be willing to look at this. Page -5- Council Workshop/Oak Hill September 27, 1999 Mayor Bennett feels this is the time to move on this. She spoke of doing this venture together. City Manager Hooper stated the resolution part is simple. They would say we are willing to look at SR 442 or Maytown Road or combination as a way out. NPO would need to fund some studies. They are aiming for October. Regular Meetings in October will be held October 4th and 18t" ITEMS FOR FUTURE DISCUSSION Tom Alcorn stated the Chamber would also like to be involved with representing Southeast Volusia. They are very much in favor of a westward exit in case of an emergency. There was a discussion regarding what to include in the letter to be sent to the County Council. Ed Keenan, 1905 Pine Tree Drive, spoke about the evacuation route. He feels we would have a better chance getting Maytown Road to be the evacuation route for two cities. He feels this would also be closer to the Greenway that is coming on the southern end. With Miami Land offering 200 feet of right-of-way there is a possibility both cities could benefit from this. Commissioner Vann spoke about a road off of Maytown Road that runs north and south and would be the perfect artery to tie in Maytown Road and the proposed road that will come up to SR 442. Mayor Bennett thanked the City Council for meeting with them. She feels really good because she feels they will be able to offer support of each other in the future. Mayor Allman feels they need to meet this twice a year. It is an excellent opportunity for them to clear the air. He suggested meeting during January and June. City Manager Hooper stated the resolution will be ready for the October 18th meeting. ADJOURNNENT There being no further business to discuss, the workshop was adjourned at 6:37 p.m. Minutes submitted by Lisa Bloomer Page -6- Council Workshop/Oak Hill September 27, 1999