09-22-2014 - Regular City of Edgewater 104 N.Riverside Drive
J g Edgewater,FL 32132
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IEDGRIATER Meeting Minutes
City Council
Michael Thomas,Mayor
Christine Power,District 1
Gigi Bennington,District 2
Mike Ignasiak,District 3
Gene Emter,District 4
Monday,September 22,2014 6:00 PM Council Chambers
1. CALL TO ORDER,ROLL CALL,PLEDGE OF ALLEGIANCE,INVOCATION
Present: 5- Mayor Michael Thomas,Councilwoman Christine Power,Councilwoman Gigi
Bennington,Councilman Mike Ignasiak,and Councilman Gene Emter
Excused: 1- Bonnie Wenzel
Also Present: 3- Tracey Barlow,Mitch Honaker,and Aaron Wolfe
The Reverend John Marsh from Bella Vista Baptist Church to do the invocation.
2. APPROVAL OF MINUTES
-None at this time.
3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS
Volusia Manufacturing Association to present the State of Manufacturing in the local area.
No one present.
4. CITIZEN COMMENTS
None at this time.
5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA
None at this time.
6. CITY COUNCIL REPORTS
Councilwoman Power reports she will be attending the Halifax Media luncheon on Tuesday,
September 23, 2014 and that she attended a City of Edgewater employee union "Meet and Greet"
event, which was a good time to field employee questions.
Councilwoman Bennington reports Edgewater Fall Festival and Haunted Forest Food Drive is
Saturday, October 18, 2014 at the YMCA from 6:00— 9:30 p.m.; the Big Red bus will be at the event;
admission is one (1) non-perishable food item per person which will be donated to local food
pantries; the high school drama club does the haunted forest every year; trunk or treat is free to
businesses and she has applications;and there will be costume contests for the younger children.
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Councilman Ignasiak reports that he attended the YMCA board meeting last week and all they talked
about was the haunted forest preparation and activities; he toured the new YMCA facility and that it
much bigger inside than before; they are hoping to open by the end of next month; encouraged
Council members to go over 10 see the construction and changes; he attended the Soccer Opening
Day ceremonies; and mentioned the City's need to get the field prepared for more parking to
accommodate parking needs; at the invitation of the Edgewater Rotary Club and gave a presentation
on the Deering Park project; they like what the City is doing, the direction they are going; and the
initiatives the City has in place. He attended the South East Volusia (SEV) Chamber Focus Group
meeting; and gave kudos to City Manager Barlow for hiring the SEV Director as Edgewater's
Economic Development Director.
Councilman Emter reports he attended two (2) employee meetings in September; and attended the
Edgewater Planning and Zoning board meeting due to a proposal to implement a development
across from his residence; and attended the Code Enforcement meeting. He also attended the SEV
Chamber meeting; one of the big issues with the Chamber is that they are a multi-municipality
organization; obviously New Smyrna Beach dominates SEV board membership; they stated of all of
the business members that Edgewater had 14%, Oak Hill had 3%, and New Smyrna Beach had the
rest, which is heavily swayed; one of the problems they have is recruiting board members from
Edgewater; and he suggested that perhaps as a group the Council could look at the SEV membership
situation and make recommendations further down the road. He also attended the Lagoon
Restoration Program meeting at the Brannon Center.
Mayor Thomas reported he observed that several city staff members consistently come in at 7:00 a.m.
when their report time is not.until 8:00 a.m.; he publicly recognized City Manager Tracey Barlow,
Finance Director John McKinney, Human Resource Director Donna Looney, Human Resource
Officer Julie Christine and Paralegal Robin Matusick for their hard work; and asked for a round of
applause for their going above and beyond the call of duty.
7. CONSENT AGENDA
A motion was made by Councilman Ignasiak, second by Councilwoman Power, to
approve the Consent Agenda.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
a. AR-2014-298 Authorization for City Manager to negotiate Arborist Services Contracts with
Luke Brothers,Inc and Zev Cohen&Associates,Inc.
b. AR-2014-331 Authorization for City Manager to negotiate contracts for Professional
Surveying Services with Daniel W. Cory Surveyor,. Inc., DRMP, and Honeycutt
and Associates.
c. AR-2014-351 Addendum #3 to the Agreement for Green Waste Hauling & Disposal between
the City of Edgewater and Cloer& Sons,Inc.
This Informational Report was approved.
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8. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS
a. 2014-0-19 2nd Reading - Ordinance No. 2014-0-19; an Ordinance of the City of
Edgewater amending and restating the policy to temporarily reduce applicable
sidewalk, fire/ems, police and transportation/road impact fees based on jobs
created
City Attorney Wolfe read Ordinance No. 2014-0-19 into the record.
City Manager Barlow made a staff presentation.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilwoman Bennington, second by Councilwoman Power, to
approve Ordinance No. 2014-0-19. The MOTION was APPROVED by the following •
vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
b. 2014-0-20 Second reading of Ordinance 2014-0-20.
City Attorney Wolfe read Ordinance No. 2014-0-20 into the record
City Manager Barlow made a staff presentation.
Mayor Thomas opened the public hearing
Firefighter Dominic Fede thanked everyone for their assistance in moving forward with the
firefighter plan;,stated that he is he is glad to finally have a plan completed; and thanked the Council
for taking the time to look it over.
Mayor Thomas closed the public hearing
A motion was made by Councilman Emter, second by Councilman Ignasiak, to approve
Ordinance No.2014-0-20.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
c. 2014-R-15 Resolution 2014-R-15 Final Voted Debt Service Millage Rate for Fiscal Year
Final 2014-2015.
City Attorney Wolfe read Ordinance No. 2014-R-15 into the record
City Manager Barlow stated that Finance Director McKinney would give the same presentation that
was given during the last Council budget meeting; the presentation will cover Resolutions
2014-R-16, 2014-R-16, and 2014-R-17; and that he would discuss amendments made to the
presentation.
Mr.McKinney gave a presentation on changes in the budget that made the amendments necessary.
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During his presentation the Council and staff discussed the proposed total fiscal budget for FY
2014-2015 as being$38,379,205.
City Manager Barlow commended the Council for steering the Edgewater community through a
recession with their budget strategy while at the same implementing an employee salary increase step
plan and reducing the millage for residents and credited Directors for being very frugal with their
portions of the budget. He discussed the Council guiding the City through the completion of a high
number of capital projects; appropriately investing the City's money; keeping their eye on the ball
and refinancing the City's debt to take advantage of lower interest rates; and micro-managing the
fiscal process with a result of the City being financially stably sound.
Also discussed was a change to the Public Works Complex fund for the acquisition of one (1) 70+
plus or minus acre parcel off West Park Avenue and Dell Street with an asking price of$1.2 million.
City Manager Barlow discussed a letter of intent that will allow the City to proceed to the next step
of securing the property; the property being ideal to use for the City Council's strategy of setting a
little money aside each year for a future Public Works complex; the acreage being part of the
Parktowne development agreement; and stated the next step would be for him to bring a contract
back to the Council for a formal approval of the purchase.
Councilman Ignasiak asked if moving the Public Works operations would provide additional space at
the existing facility to expand the Waste Water Treatment operations. City Manager Barlow replied
that it would not only allow for the expansion of the City's Waste Water Treatment plant, but it will
also allow the City to rebuild the Solid Waste Transfer Station which would replace the City's very
antiquated system; and also allow for the consolidation of the City's distribution operations and field
collections operations into one location.
Mr. McKinney walked the Council through the plan for funding the purchase; and discussed putting
the $600,000 set aside by the Council for a new Public Works complex down on the purchase and
finance the remaining amount over a five (5) year period. The $600,000 loan would be paid for by a
combination of the General fund, Water and Sewer fund, Refuse fund, and Stormwater fund by a
percentage of their operating fund, collectively, with the General fund paying approximately 55% of
the total mix. Mr. McKinney is authorized to solicit via e-mail, for loan proposals; stated that TD
Bank came back with the lowest rate of 1.9%; and if the Council was in agreement he would work
with the City Manager to bring the request before the Council at the October 6, 2014 Council
meeting.
The Council concurred for Finance Director McKinney and the City Manager to move forward with
the next step in the land acquisition process.
City Manager Barlow stated that he will plan to have the issue on the October 6, 2014 Council
agenda.
Mr. Mckinney summarized his presentation by stated that the proposed budget has a millage rate of
$6.70 per $1,000 of taxable value; a voter debt service millage of $0.053; a total City wide budget of
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$38,379,205; that all funds in the budget and the overall budget are balanced; the total City
outstanding debt is$12,012,127; and asked if there were any additional questions.
City Manager Barlow reminded everyone that the presentation wrapped up all three budget
resolutions, but that the Council would consider and vote on each resolution individually.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilwoman Power, second by Councilman Emter, to approve
Resolution No.2014-R-15 Final.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
d. 2014-R-16 Resolution 2014-R-16 Final Operating Millage Rate for Fiscal Year 2014-2015. •
Final
City Attorney Wolfe read Resolution No. 2014-R-16 into the record.
Finance Director McKinney made the following budget statements as required by Florida Statute:
Before adopting the millage levy resolution the taxing authority must publicly announce that the City
of Edgewater is the taxing authority; 6.751 is the rollback rate; the proposed millage is a 2.96%
increase over the rollback rate; and the 6.70 is the millage rate to be levied. The reasons for the tax
increase of $134,175 is as follows: the major revenue changes are; FPL franchise utility tax
reductions of $6,604; the communications simplified tax reduction of $53,942; overall
intergovernmental increase of $146,934; charges for service increased $105,239; fines and
forfeitures decreased $2,500; miscellaneous revenues decreased $13,049; expenditures from FY
2014 to 2015 increased by $475,738; that included in the general fund a salary and benefit increase
of $319,239 which included.a 3% salary increase across the board and the fifth year of the step plan
for the general employees; a benefit increase of 6% across the board; and included the first year of
the Director/Deputy Director step plan increase; the increase of MIS transfers of $116;953; and the
increase of machinery and equipment of$47,500.
Per Florida Statute including chapter 200.065 the City Council shall adopt a final operating millage
rate prior to the adoption of the budget.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilwoman Bennington, second by Councilman Ignasiak, to •
approve Resolution No. 2014-R-16 Final. The MOTION was APPROVED by the
following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
e. 2014-R-17 Resolution 2014-R-17 Proposed Budget providing for appropriations for Fiscal
Final Year 2014-2015
City Attorney Wolfe read Resolution No. 2014-R-17 into the record
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• Finance Director McKinney stated that he placed the revised FY 2014- 2015 budget on the dais for
Council review; per the City's Charter the budgets are approved at the.fund level; the total for all
funds is $38,379,205; and that all increases and decreases to the budget have been covered in the
two(2)public hearings and prior budget workshops.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilman Emter, second by Councilwoman Power, to approve
Resolution No.2014-R-17 Final.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
f. 2014-R-19 Resolution#2014-R-19:Identifying need for widening of West Park Ave.
City Attorney Wolfe read Resolution No. 2014-R-19 into the record.
City Manager Barlow made a staff presentation.
Councilmembers and staff discussed the upcoming Titusville to Edgewater Sealoop presentation;
concerns about the plan; the City of Edgewater working with their consultants and encouraging them
not to reduce the width of Park Avenue, especially the area between US 1 and the railroad tracks; the
importance of having Resolution No. 2014-R-19 approved so it can be passed out at the Sealoop
meeting; the City having offered several other alternatives to them that are viable options; and safety
concerns with their proposed project.
Mayor Thomas opened and closed the public hearing. {
A motion was made by Councilman Ignasiak, second by Councilwoman Power, to
approve Resolution No. 2014-R-19. The MOTION was APPROVED by the following
vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
9. BOARD APPOINTMENTS
a. AR=2014-297 Planning and Zoning Board reappointment.
Mayor Thomas nominated Mr. George Kennedy for reappointment.
A motion was made by Councilwoman Bennington, second by Councilman Ignasiak, to
approve the reappointment of George Kennedy. The MOTION was APPROVED by the
following vote:
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Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
10. OTHER BUSINESS
a. AR-2014-352 Ratification of Edgewater Professional Firefighter International Association of
Fire Fighters (IAFF) Local 4575, Firefighter and Driver Engineer Collective
Bargaining Agreement.
City Manager Barlow made a staff presentation.
Councilman Ignasiak stated that the ratification was fair; is almost industry standard; with the
current situation they lose money and time;and the ratification is the right thing to do.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilman Emter, second by Councilman Ignasiak, to approve
the ratification of the Edgewater Professional Firefighters IAFF Local 4575, Firefighter
and Drive Engineer Collective Bargaining Agreement. The MOTION was APPROVED
by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
b. AR-2014-353 Ratification of Edgewater Professional Firefighters International Association of
Fire Fighter(IAFF),Local 4575,Lieutenants Collective Bargaining Agreement.
City Manager Barlow made a staff presentation. •
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilwoman Power, second by Councilwoman Bennington, to
approve the ratification of the Edgewater Professional Firefighters IAFF Local 4575
Liettenants Collective Bargaining Agreement. The MOTION was APPROVED by the
following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak •
and Councilman Emter
c. AR-2014-357 Request to purchase vacant church property at 127 E.Park Ave.
City Manager Barlow made a staff presentation.
Council and staff discussed using revenue out of the City Hall fund to purchase the property; adding
verbiage to state that if the property is ever sold a portion of the profits from the sale would be used
to reimburse what was borrowed out of the fund; the possibility of the new City Hall being completed
when, and if the property were ever sold and the fund no longer existing; and adding the caveat "if it
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exists".
Councilwoman Power asked about the planned use of the lot; any planned improvements,such as
parking place curbs or signage and Mr. Barlow replied "very minimal, if any at all"; the plan is to
first purchase the property and then see where it goes from there; and that signage for overflow
parking will be placed at Kennedy Park and a parking sign at the lot.
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilwoman Bennington, second by Councilman Emter, to
approve the $68,000 for the purchase of the vacant church property at 127 E. Park
Avenue.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
d. AR-2014-350 Lines of Coverage Insurance Premiums for the period from October 1, 2014 to
September 30,2015
City Manager Barlow made a staff presentation.
Councilman Ignasiak asked what last year's costs were for the insurance premiums, and Mr.
McKinney replied that the only increase was on the automobile coverage and that everything else
remained about the same;and that the automobile coverage only went up by a few thousand dollars.
Councilman Ignasiak remarked how the increase was only about 1%or even a little less!
Mayor Thomas opened and closed the public hearing.
A motion was made by Councilman Ignasiak, second by Councilman Emter, to approve
the Lines of Coverage Permiums for the period of October 1, 2014 to September 20, 2015.
The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Thomas,Councilwoman Power,Councilwoman Bennington,Councilman Ignasiak
and Councilman Emter
11. OFFICER REPORTS
a. City Clerk
No Comments at this time.
b. City Attorney
No Comments at this time.
c. City Manager
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City Manager Barlow confirmed the Council was okay with demolishing the old garage; discussed
the water quality resolution that was adopted by the Volusia County Council last Thursday and that
if the Council was okay with it that he would put together an Edgewater resolution for the Council to
adopt.
He reminded the Council that on September 23, 2014 in the Council Chambers at 5:00p.m. will be a
workshop concerning the Titusville to Edgewater Bike Sealoop; Thursday, October 2, 2014 is the
Homeless Shelter study presentation in DeLand, if anyone is interested in attending he will be going;
Monday, October 6, 2014 is the Council's Town Hall meeting starting at 5:00p.m.; informed the
Council that he would be out of State starting on Thursday and returning on Monday; and that
during that time he would be accessible by cell phone.
12. CITIZEN COMMENTS
13. ADJOURN
There being no further business to discuss,Mayor Thomas adjourned the meetin g at 7:22 p.m.
Minutes submitted by:
Mitch Honaker, Deputy City Clerk
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